HomeMy WebLinkAbout2001-02-13 - AGENDA REPORTS - MTA 2000 CALL FOR PROJECTS (2)CONSENT CALENDAR
CITY OF SANTA CLAR.ITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
DATE: February 13, 2001
SUBJECT: MTA 2000 ABBREVIATED CALL FOR PROJECTS — RESOLUTION
AUTHORIZING EXECUTION OF LETTERS OF AGREEMENT
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
City Council adopt a resolution authorizing the City Manager or his designee to execute on
behalf of the City the Letters of Agreement (LOA) and any other necessary grant
documents with the Metropolitan Transportation Authority (MTA) for the 2000
Abbreviated Call for Projects.
At the March 28, 2000 City Council meeting, the City Council approved a list of eligible
transportation improvement projects and directed staff to submit ten grant applications to
the MTA requesting approximately $31 million. Transportation & Engineering Services,
(TES) staff subsequently prepared and submitted the grant applications to the MTA by the
March 31, 2000 deadline.
The MTA 2000 Abbreviated Call for Projects was a very competitive process, with a total of
233 applications seeking approximately $914 million in grant funds. Withonly $169 million
to award to successful candidates, MTA staff ranked each project application based on three
criteria: Regional Significance, Cost Effectiveness, and Project Readiness.
Six of the City's ten applications received rankings high enough to receive a total of
$12,698,000 of MTA grant funds. The City's projects recommended for funding will provide
tremendous benefits to our local roads, transit services, and trail system. The attached
table details the amount of grant funds recommended for each City project, as well as the
"local match" required for each project.
When the City applied for these funds, we were encouraged by the MTA to submit "ready -
to -go" projects. The original schedule anticipated the State making the funds available just
after the MTA Board approved the final list of grants last June. However, the State
Adopted: s Agenda Item : 7
MTA 2000 ABBREVIATED CALL FOR PROJECTS —
RESOLUTION AUTHORIZING EXECUTION OF LETTERS OF AGREEMENT
February 13, 2001— Page 2
delayed taking action on appropriating the grant funds until December 2000. To actually
receive the grant funds, the California Transportation Commission (CTC) must individually
approve each project. Staff is currently preparing those CTC funding requests, and all of
the grant funds awarded to the six projects through the 2000 Abbreviated Call for Projects
should be available to the City no later than June 2001.
The next step in awarding the grant funds to the City is to enter into a contract, known as a
Letter of Agreement (LOA), with the MTA. The LOA specifies how the grant funds will flow
to the City over the next three fiscal years, and also defines the proposed scope of work and
schedule for each project. TES staff has prepared a cash flow plan and scope of work for
each of the six grant projects. A table summarizing the cash flow plans and copies of each
project's scope of work are attached.
The attached resolution will authorize the City Manager or his designee to execute the
LOAs and any other necessary grant documents on behalf of the City. Staff will return to
the City Council with each project for authorization to award design or construction
contracts.
ALTERNATIVE ACTION
No alternative action has been identified by staff.
FISCAL IMPACT
Over the next three years, to receive the $12,698,000 in grant funds, the City will be
responsible for providing $21,311,000 in local match funds for the six projects collectively.
The local match funds are a combination of Bridge and Thoroughfare fees, developer
contributions, Proposition A and C Local Returns as well as federal funds. Staff will return
to the City Council with each individual project for authorization to award the design or
construction contracts.
ATTACHMENTS
Resolution Authorizing Execution of Letters of Agreement with MTA
Letter of Agreement — Financial Plans Summary
Scope of Work for Each Project Receiving Grant Funding through Call for Projects
MLY:dis
counci1\MTA00_reso
City of Santa Clarita
MTA 2000 Abbreviated Call for Projects
Letters of Agreement - Financial Plans Summary
Golden Valley/Soledad Interchange
FY
FY
FY
I % OF
Newhall Ranch Road - I -S to Copper Hill
2000.01
2001-02
FY
TOTAL
% OF
PROJECT FINANCIAL SUMMARY
2000-01
$000
2001-02
2002-03
TOTAL
TOTAL
MTA Grant
$668
$000
$000
$000
BUDGET
Local Match
$475
$950
$7100
$1 413
$8 513
33%
$500
$4,900
$11,621
$17021
67%
Total Pro ect Cost
$500
$12,000
$13,034
$25,534
100%
Cross -Valley Connector Gap Closure:
FY
FY
FY
I % OF
Newhall Ranch Road - I -S to Copper Hill
2000.01
2001-02
FY
2002-03
TOTAL
% OF
TOTAL
PROJECT FINANCIAL SUMMARY
$000
S000
5000
5000
BUDGET
MTA Grant
Local Match
$668
$475
5000
5475
50°k
$0
$475
$950
$0
$475
50%
Total Pro ect Cost
$745
$2
Al
$0
$833
$950
100%
Newhall Metrolink: Additional parking
FY
FY
FY
I % OF
(a.ka. McBean Transfer Station)
2000-01
FY
FY
TOTAL
% OF
PROJECT FINANCIAL SUMMARY
2000-01
5000
2001-02
2002-03
TOTAL
TOTAL
MTA Grant
$668
S000
5000
S000
BUDGET
Local Match
$1 313
$80
$2,146
1413
63%
$745
$2
Al
$0
$833
37%
Total Pro ect Cost
$500
$906
$200
$2,246
100%
Santa Clarita Regional Transit Center
FY
FY
FY
I % OF
(a.ka. McBean Transfer Station)
2000-01
2001-M
FY
2002-03
TOTAL
% OF
TOTAL
PROJECT FINANCIAL SUMMARY
S000
5000
5000
5000
BUDGET
MTA Grant
Local Match
$668
$367
$000
$1 035
°
33 /°
$1332
$734
$80
$2,146
67%
Total Pro ect Cost
$200
$2,000
$1,101
$80
$3,181
100%
Transit Maintenance Facility. Design
FY
FY
FY
I % OF
2000.01
2001.02
FY%
OF
PROJECT FINANCIAL SUMMARY
% OF
PROJECT FINANCIAL SUMMARY
2000-01
$000
2001-02
2002-03
TOTAL
TOTAL
MTA Grant
BUDGET
$000
$000
$000
BUDGET
Local Match
$300
$544
$120
$964
60%
$200
$362
$80
$642
40%
Total Pro ect Cost
$500
$906
$200
$1,606
100%
SC River Regional Bike Trail - Design
FY
FY
I
I % OF
2000.01
2001.02
FY%
OF
PROJECT FINANCIAL SUMMARY
2000.01
$000
2001-02
2002-03 TOTAL
TOTAL
MTA Grant
$2 281
$000
$000 $000
BUDGET
Local Match
$8,679
$180
$118 $298
61%
$120
$74 $194
39%
Total Pro ect Cost
$0
$300
$192 $492
100%
FINANCIAL PLANS SUMMARY
FY
FY
FY
I % OF
2000.01
2001.02
2002-03
TOTAL TOTAL
Total MTA Grant Funds
5000$000
$000
$000 BUDGET
Total Local Match Funds
$2 281
$8,766
$1 851
$12 698 37%
$2,777
$8,679
$11,855
$21,311 63%
Total Pro ect Costs
$5,058
$15,445
$13,506
$34,009 1 100%
ATTACHWNT C
Scope of Work
Golden Valley Road / Soledad Canyon Road Interchange
LOCATION:
The interchange is located in the center of the City of Santa Clarita where the new Golden Valley Road
intersects Soledad Canyon Road, just west of the DWP transmission towers and aqueduct No. 2. Its limits
are from just south of Golden Triangle Road to north of Soledad Canyon Road, south of the Santa Clara
River.
PROTECT DESCRIPTION•
This project includes the acquisition of right of way and the construction of the grade separated
interchange of Golden Valley Road and Soledad Canyon Road, including a bridge crossing of Golden
Valley Road over Soledad Canyon Road, the Metrolink tracks, and Golden Triangle Road.
PROTECT MILESTONES:
On November 30, 1999 the Santa Clarita City Council accepted the Golden Valley Road/Soledad Canyon
Road Interchange Feasibility Study Report and authorized City staff to move forward with the preliminary
design and environmental assessment phase of the project. As of September 1, 2000 the City has
completed the preliminary design and obtained CEQA environmental clearance for this project. The
required NEPA documentation was submitted to Caltrans in September 2000. The City anticipates
obtaining NEPA clearance from FHWA by February 2001.
March 2001 Award of Design Contract
June 2001 California Transportation Commission (CTC) Allocation Vote
March 2002 Plans, Specifications and Estimates (PS&E) Completed
Sept. 2001 Right of Way Certification
May 2002 Award of Construction Contract
May 2003 Construction Complete
PROTECT BUDGET:
TASK
BUDGET
PS&E
$ 800,000
ROW
$ 8,000,000
Construction
$16,734,000
Total
$25,534,000
ATTACHMENT C
Scope of Work
Cross Valley Connector Gap Closure - I-5 to Copper Hill Dr.
LOCATION:
The project is located in the northwest quadrant of the City of Santa Clarita approximately 38
miles from downtown Los Angeles. The project extends from the end of SR -126 near I-5 at
Vanderbilt Way to the existing terminus of Newhall Ranch at Copper Hill Drive, a distance of 1.6
miles.
PROTECT DESCRIPTION•
This project will provide for the preparation of the Plans, Specifications and Estimates (PS&E) and
Environmental Impact Report/Environmental Impact Statement (EIR/EIS) of Newhall Ranch Road from
the end of SR -126 near I-5 at Vanderbilt Way to the existing terminus of Newhall Ranch at Copper Hill
Drive, a distance of 1.6 miles. The project is also part of a master planned roadway system and a vital link
in the City's Cross Valley Connector, serving both local and regional east -west traffic. The present
minimal east -west capacity tends to cause traffic to avoid Soledad by traversing the SR -14/I-5 placing an
undue burden on the freeway system. The corridor also serves transit by providing additional roadway
capacity and routing alternatives as well as an east -west parallel route and ultimately additional access
opportunities to reach the Metro Link station on Soledad
PROTECT MILESTONES:
June 2001 California Transportation Commission (CTC) Allocation Vote
Circulate Requests for Proposal (RFP) for the preparation of PS&E and EER/EIS
July 2001 Award of Contract, Begin PS&E and EU;/EIS
Feb. 2002 Circulation of Draft EMMIS
May 2002 Final EIRMIS Certified by City Council
June 2002 Plans, Specifications and Estimates (PS&E) Completed
PROTECT BUDGET:
ASK BUDGET
PS&E $500,000
EIR/EIS $450,000
Total $950,000
ATTACHMENT C
Scope of Work
NEWHALL METROLINK: ADDMONAL PARMG
LOCATION:
The project is located in the northwest part of Los Angeles County within the City of Santa Clarita located
adjacent to the new Newhall Metrolink station in the community of Newhall in the southeast corner of
Santa Clarita, approximately 1-1/2 miles west of the Antelope Valley Freeway and Sierra Highway and
one block east of State Route 126 and San Fernando Road.
PROTECT DESCRIPTION•
The project includes the purchase of four acres of land, relocation of tenant/businesses and the demolition
of existing structures. Approximately two of the four acres will be used to provide 150 additional parking
spaces in the northeast lot adjacent to the station. The existing parking lot design will be extended to
accommodate the increase in parking spaces. This expansion will also provide for an additional bike
storage area and will also include additional landscaping and lighting, as required by City standards. The
spaces in this lot will increase from approximately 73 to 223. Included in the 150 additional spaces are
six handicap parking spaces which will be added near the second platform ramp. When the railroad builds
the second track, the access to the second platform will service this group
PROTECT MILESTONES:
Jan. 2001 Award of Design Contract
CEQA/NEPA Approved
March 2001 California Transportation Commission (CTC) Allocation Vote
ROW Appraisals/Open Negotiations/Eminent Domain Proceedings (if required)
June 2001 Tenant Relocation
Sept. 2001 Award of Construction Contract
May 2002 Construction Complete
PROTECT BUDGET:
TASK BUDGET
PS&E $ 138,000
ROW $1,909,000
Construction $ 198,000
Total $2,245,000
ATTACHMENT C
Scope of Work
Santa Clarita Regional Transit Center
LOCATION
The Transit Center will be centrally located on approximately two acres of land across from
the Valencia Town Center regional retail complex, on Valencia Boulevard west of McBean
Parkway. In close proximity to this site is Santa Clarita City Hall, the Los Angeles County
administrative offices, the Los Angeles County public library, the Santa Clarita Convention
Center and the River Oaks shopping center.
The Transit Center will serve as a timed transfer facility for the 10 transit routes serving
the entire Santa Clarita Valley, providing bus -to -bus transfers for patrons using the Santa
Clarita Transit system. The proposed transit center would allow several buses to converge
on the location at one time, thereby reducing travel time by an average of lb minutes for
many cross-town trips presently requiring transfers at the Santa Clarita Metrolink Station.
Given its location, the construction of this center will allow for the restructuring of bus
routes, resulting in a daily reduction of 324 bus miles (96,348 annually). This will permit
extended transit service into areas not currently served, without increasing operating costs.
The City purchased the said property in 1998 specifically for the transit center use.
Currently design of the project is complete, and the City is ready to shortly begin the
construction phase of the project. The construction of the project will include a pedestrian
island with 12 bus bays. Additional features of the proposed center include passenger
amenities such as information kiosks, restrooms, benches and canopies
PROJECT MILESTONES
March, 2001 Gas Company High -Pressure Pipeline Relocation off Project Site
April, 2001 Award Transit Center Construction Contract
October 2001 Complete Construction
PROJECT BUDGET
Construction $2,936,000
Construction Administration 166 000
TOTAL PROJECT $3,101,000
ATTACHMENT C
Scope of Work
Santa Clarita Transit Maintenance Facility, Design
LOCATION
The Transit Maintenance Facility is proposed to be located on an approximately 11.5 acre
site within the Rye Canyon business Park located in the Industrial Center of the City of
Santa Clarita. Currently, the project is in the site acquisition phase.
PROJECT DESCRIPTION
The Transit Maintenance Facility (TMF) project consists of an approximately 72,000 square
foot structure (maintenance, operations, and administration) on 11.4 acres. The TMF will
ultimately service 150 vehicles and will accommodate the space needs of Santa Clarita
Transit (SCT) at buildout. SCT currently serves the 187,000 residents of the Santa Clarita
Valley with fixed route, commuter and paratransit service; according to projections the
system will serve more than 300,000 residents by 2010.
To meet demand, SCT will need to expand its fleet from 72 vehicles to approximately 150
vehicles by the year 2015. The TMF project will be designed to physically accommodate this
projection, which reflects the system's ultimate growth (2015 buildout) and service area.
The TMF will further accommodate all operational needs of this 150 -vehicle fleet, and will
rectify severe deficiencies in existing facilities.
PROJECT MILESTONES
March 2001 Award Design Contract
April 2002 Complete Design
June 2002 Award Phase I Construction Contract
Oct. 2003 Complete Phase I Construction
Design $1,406,000
Construction Administration ?00 000
TOTAL PROJECT $1,606,000
ATTACHMENT C
Scope of Work
Santa Clara River Regional Trail—I-S to Discovery Park, Design
LOCATION:
This project is located in the northwest part of Los Angeles County within the City of Santa Clarita
generally along the north side of the Santa Clara River. The project limits extend from I-5 on the
west, just to the north of the Magic Mountain Parkway interchange, to Discovery Park in the east,
0.4 miles west of the Whites/Soledad Canyon Road intersection. The proposed project is
approximately 7.0 miles in length.
PROTECT DESCRIPTION:
This project will provide for the preparation of the Plans, Specifications and Estimates (PS&E) and
Environmental Impact Report/Environmental Impact Statement (EIR/EIS) for the unbuilt portions of the
Santa Clara Regional River Bike Trail. The proposed project will design and environmentally clear the
three unbuilt segments of the five segments that comprise the approximately 7.0 mile long portion of the
City of Santa Clarita's 14.5 -mile long Regional River Trail. The multi-purpose trail will consist of a
Class I bikeway with adjacent pedestrian walkway. The multi-purpose trail is designed so that there are
no at -grade bicycle crossings along the entire length of the regional river trail to provide greater safety.
The proposed trail route is mainly flat to encourage not just recreational use, but maximum commuter use
to access the nearby major population, activity and employment centers for local residents in the
communities of Canyon Country, Saugus and Valencia.
PROTECT MILESTONES:
June 2001 California Transportation Commission (CTC) Allocation Vote
July 2001 Circulate Requests for Proposal (RFP) for the preparation of PS&E and EHUEIS
Sep. 2001 Award of Contract, Begin PS&E and EIR
Sep. 2002 Circulation of Draft EUVEIS
Nov 2002 Final EIR/EIS Certified by City Council
June 2002 Segment 1 - Plans, Specifications and Estimates (PS&E) Completed
June 2003 Segments 4 and 5 - Plans, Specifications and Estimates (PS&E) Completed
PROTECT BUDGET:
TASK
BUDGET
PS&E
$292,000
ElR/EIS
$200.000
Total
$492,000