HomeMy WebLinkAbout2001-07-10 - AGENDA REPORTS - OFFICE SUPPLIES AWARD CONTR (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: July 10, 2001
City Manager Approval:
Item to be presented by:
Bar ars Boswell
SUBJECT: AWARD CONTRACT FOR PURCHASE OF OFFICE SUPPLIES
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council allow the use of multiple criteria in evaluating the bid responses, and award a
contract for office supplies to Boise Cascade, in an amount not to exceed $60,000, as
specified in bid number PS -00-01-32, from account number 2220-7307.
Periodically, Purchasing reviews annual contracts for rebid. The office supply contract was
awarded April 27, 1999. As a result of significant changes in technology, staff believes it is
in the City's interest to rebid the contract. The Invitation to Bid was published three times,
from May 6 to May 13, 2001. Notifications were sent to the Chamber of Commerce, VIA,
and 17 suppliers on file. The Invitation to Bid was distributed to 8 dealers who requested
an opportunity to bid. Six suppliers submitted bids opened by the City Clerk on June 13,
2001, and the results of the bids are shown below:
Vendor
Location
Bid
Boise Cascade
Garden Grove
$20,353.72
Office Depot BSD
San Fernando
$22,597.08
Corporate Express
Chatsworth
$24,407.76
Office Supply Express
Santa Clarita
$25,470.08
Capitol Office Products
Pacoima
$34,812.04
Berk's Office Supplies
Santa Clarita
$37,373.08
Criteria are determined as part of the solicitation development and included in the bid
package to ensure vendors are aware of the information we would need and will use to
evaluate their responses. The office supply bid package used the following criteria in order
of their importance:
1) Cost
2) Ability to perform based on vendor information and references
3) Ability to provide environmentally friendly products
4) Return policies and process
Agenda Item •
APPREED
An invitation to bid package for office supplies was developed, based on this process.
Designed to offer the ability to compare a straight low bid result, with the result
determined by "Best Value," staff believes the process to be of value to the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
FY OV02 funds for this expenditure are budgeted in account number 2220-7307.
ATTACHMENTS
None.
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