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HomeMy WebLinkAbout2001-04-24 - AGENDA REPORTS - PAMPLICO PARK CONST CONTR (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager DATE: April 24, 2001 Item to be Presented 4: Wayne Weber SUBJECT: PAMPLICO PARK - PROJECT NO. P4003 — AUTHORIZATION TO AWARD CONSTRUCTION CONTRACT DEPARTMENT: Parks, Recreation, and Community Services RECOMMENDED ACTION 1. City Council award a contract for construction of Pamplico Park — Project Number P4003, per plans and specifications provided by RJM Design Group, Inc., to Terra -Cal Construction, Inc., in the amount of $1,047,011.45, which includes a 10% contingency for change orders. 2. City Council authorize increasing the existing budget by $67,602.70 in account number P4003001-8001, which includes a 10% contingency for any change orders, for the portion of work to be reimbursed by the Saugus Union School District, and increase estimated revenues in account number 001-6714 by the same amount. 3. City Council authorize entering into a Joint Use Agreement with Saugus Union School District, subject to City Attorney's approval. 4. City Council authorize entering into a contract with Design Management Review Team for construction inspection services in an amount not to exceed $60,000.00. 5. City Council authorize a payment to Castaic Lake Water Agency in an amount not to exceed $150,000.00 for water connection fees. BACKGROUND In the Fiscal Year 2000/2001 Budget, City Council approved the design and construction of Pamplico Park. Staff has completed the design phase, and at the February 13, 2001, City Council meeting, Council authorized staff to advertise a notice inviting bids for the construction of Pamplico Park. On March 27, 2001, the City Clerk publicly opened eight bids for the Pamplico Park Project — Project Number P4003. After staff review of the bids, Terra -Cal Construction, Inc., was determined to be the lowest responsible bidder. MJS Construction, Inc. and Bowe Contractors, Inc. bid proposals were found to be missing unit prices for numerous bid items, and therefore, staff is recommending that they be disqualified. �,fy� Agenda Item: The following is a listing of all Contractors that provided bids: Contractor Terra -Cal Construction Inc. Baldwin Park Total Bid Amount $951,829.45 Valley Crest San Fernando $1,055,870.09 MJS Construction Inc. Palmdale $1,170,465.00 Bowe Contractors Inc. Lancaster $1,100,300.28 Pima Corp. Los Angeles $1,234,609.40 Thomsen Landscape Reseda $1,127,535.40 Moment Construction Los Angeles $1,323,445.00 Tapuz Enterprize Inc. Reseda $1,429,148.00 Traffic and School/City Cooperation The Pamplico Park site is located adjacent to the James Foster Elementary School in the Saugus neighborhood of Santa Clarita. During the public participation process, traffic congestion was the highest concern of the local neighborhood residents. The design of the park will provide for eight parking stalls and a student drop-off area for use by parents during school hours. The Saugus Union School District Board of Directors approved funding for the design and construction of a drop-off zone to mitigate current traffic congestion. The drop-off area is designed along the park's frontage, within the slope area. A draft of the Joint Use Agreement between the City of Santa Clarita and the Saugus Union School District for use of the student drop-off area is attached for your review. The School District and the City's Attorney are currently finalizing the agreement. The estimated cost of the drop-off area requested by the School District is $67,602.70. Staff is requesting that the project budget be increased by $67,602.70, which includes an additional 10% for any change orders that may occur. This budget increase will be fully reimbursed by the Saugus Union School District, per the attached agreement. Construction Inspection Park's staff has interviewed several consultant firms that provide construction inspection services. Based on the knowledge and experience of the Design Management Review Team (DMR), staff is recommending the DMR Team provide construction inspection for Pamplico Park. DMR Team inspectors will provide daily construction inspection and quality control during the construction and maintenance period. ALTERNATE ACTION• Other action as determined by City Council. FISCAL IMPACT: Funding is budgeted and available in the Fiscal Year 2000/2001 Budget in Account Numbers P4003001 and 7350-8110, totaling $1,288,589.34. An additional $67,602.70 is being reimbursed by the Saugus Union School District for the drop-off area. ATTACHMENTS Pamplico Park Site Plan Draft Agreement with Saugus Union School District zur.:mpl Pr\council\a MPts\2001\,wlw...rd.d. 1 �• JOINT USE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND THE SAUGUS UNION SCHOOL DISTRICT FOR JOINT USES OF SCHOOL AND PARK PROPERTY This Joint Use Agreement ("JUA") is made and entered into this day of 20_, by and between the CITY OF SANTA CLARITA ("City,,) and the SAUGUS UNION SCHOOL DISTRICT ("School District"). RECITALS A. Section 10900 et seq. of the Education Code of the State of California authorizes and empowers cities and school districts to cooperate with each other in organizing, promoting and conducting joint recreational and educational programs pursuant to a JUA. B. School District requested that the City design and construct a student drop- off zone on City Park property. The cost of the design and construction of the drop-off zone will be the responsibility of the School District. C. School District and City desire to enter into this JUA for the construction and use of the student drop-off zone located within Pamplico Park adjacent to James Foster Elementary School ("James Foster"). The park site and school site construction area is depicted on Exhibit "A" hereto. School District and City intend that this JUA shall provide for the parties' respective rights, powers and obligations regarding the improvement, use, maintenance, and repair of the School Site and the Park Site (collectively, "Joint Use Site"). D. School District and City have agreed upon the design of the student drop-off zone, upon which the City will construct. City has agreed upon the completion of the student drop-off zone, its availability for use by School District concurrent with the completion of construction of Pamplico Park (collectively, "Joint Use Project"). E. City and School District desire to operate and maintain the Joint Use Site and to provide school drop-off at the Joint Use Site. F. City and School District agree that it is in the public interest, economically and practically, to cooperate with each other, and therefore desire to enter into this JUA pursuant to the provisions of said Section 10900 et seq. of the Education Code. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, City and School District agree as follows: 1. Incorporation of Recitals and Exhibits. The above recitals and all exhibits referenced herein are incorporated into and are an effective part of this JUA. Plmdev/p=plico/school/mimbursementJUA. doc 2. Term. This JUA shall be in effect for so long as the School Site is used for educational purposes or for thirty (30) years from the date first entered above, whichever is sooner. The terms may be extended by written mutual agreement of the parties. 3. Improvements to the Joint Use Site. School District, concurrent with construction of the Pamplico Park, in accordance with the plans, specifications, and contract documents therefor, which are on file at the City Hall and incorporated herein by this reference ("Pamplico Park Plans"), shall reimburse the City for the improvements that are specified in Exhibit `B" hereto. City, concurrent with construction in Exhibit "B" shall construct, at its expense and in accordance with its normal procedures and legal requirements, the Park Site improvements that are specified in Pamplico Park Plans attached hereto. 4. Completion of Joint Use Site Improvements School District shall fund completely the improvement drop-off zone per plans and specification. 5. Improvements that are specified in Exhibit B City shall complete the portion of the Park Site improvements that are specified in Exhibit "C" concurrent with improvement drop-off zone portion of the Park Site improvements that are specified in Exhibit B. City and School District shall each reasonably cooperate with the other to ensure the timely completion by the other of the improvements to the Joint Use Site for which the other is responsible. 6. Operation of the Joint Use Site. Upon completion of the Joint Use Project, the Joint Use Site shall be operated jointly by the City and School District as a public access to the Park Site and School Site open to the students of the School District and residents of the City. It is agreed that no preference, gratuity, charge or fee will be imposed for the use of the Joint Use Site not equally accorded to residents of the City. (a) School District hereby agrees to permit the City to utilize the School Site thereon for public access to the park site. Such use shall be during park hours in accordance with the City adopted Park Rules and Regulation. (b) School District shall make the School Site available to the City at no charge; however. (c) City shall provide staff at its sole expense, during such periods as it is authorized to use the School Site. (d) City shall provide, at no expense to the School District, the student drop-off zone for the purpose of student access to the school site. (e) City agrees to permit the School District to utilize the student drop-off zone. This agreement is restricted to that area between the hours of 7:00 a.m. to 3:30 p.m. when school is in session. The following is not included in this permit: the parking lot, children's play area, restrooms and other passive areas. Use of the Joint Use Site at times other than those stated here must be requested by the School District five (5) days in advance of such use. Pla dev/p=plico/school/mimbursement,JUA.dm 2 7. Maintenance of School Site by City. When using the School Site, City shall operate the School Site in keeping with the best -accepted practices to assure proper standards of conduct and safety. The City shall maintain all School Site facilities in a clean and sanitary condition while City has use and control of such facilities. City agrees to remove any debris generated by its activities and shall leave the School Site in a state of cleanliness comparable to that existing immediately prior to the conduct of its activities. City shall repair, cause to be repaired, or reimburse the School District for the cost of repairing, any damage that may occur to the School Site or facilities of any type thereon during periods of use by the City, except where such damage may be attributed to ordinary or reasonable use of the premises. 8. City shall convey to School District a non-exclusive easement for access to the student drop off zone, for the student drop off zone and for egress from the student drop off zone. 9. School District shall convey to City a non-exclusive easement for access to the Park site. 10. Maintenance of Park Site by School District. When using the Park Site, School District shall operate the Park Site in keeping with the best accepted practices to assure proper standards of conduct and safety. The School District shall maintain all Park Site facilities in a clean and sanitary condition while the School District has use and control of such facilities. The School District agrees to remove any debris generated by its activities and shall leave the Park Site in a state of cleanliness comparable to that existing immediately prior to the conduct of its activities. School District shall repair, cause to be repaired, or reimburse the City for the cost of repairing, any damage that may occur to the Park Site during periods of use by the School District, except where such damage may be attributed to ordinary or reasonable use of the premises. Commencing with fiscal year 2001-2002, School District shall pay City during the month of September of each fiscal year during the term of this JUA the sum of $3,000.00, which the City shall use for maintenance and improvement of the student drop-off zone ("Maintenance Fee"). Commencing with fiscal year 2002-2003, the Maintenance Fee payable to City shall be increased or decreased in accordance with the change in the Consumer Price Index for the Los Angeles -Anaheim - Riverside Area as published by the Department of Labor. 11. Indemnification of City by School District. School District agrees to defend, indemnify and save harmless the City, its agents, officers, and employees from and against any and all liability, expense (including defense costs and legal fees), and claims for damages of any nature whatsoever, including, but not limited to bodily injury, personal injury, death or property damage, arising from or connected with School District's operations or services pursuant to this JUA, including any Worker's Compensation suits, liability, or expense, arising from or connected with services performed on behalf of School District by any person pursuant to this JUA. School District's duty to indemnify City shall survive the expiration or other termination of this JUA. 12. Indemnification of School District by City. City agrees to defend, indemnify, and save harmless the School District, its agents, officers, and employees from and against any and all liability, expense (including defense costs and legal fees), and claims for Pl=dev/p=plico/school/reimbursementTUA.doc 3 damages for any nature whatsoever, including, but not limited to, bodily injury, personal injury, death or property damage arising from or connected with City's operations or services pursuant to this JUA, including any Worker's Compensation suits, liability, or expense, arising from or connected with services performed on behalf of City by any person pursuant to this JUA. City's duty to indemnify School District shall survive the expiration or other termination of this JUA. 13. Insurance. The parties hereto shall provide insurance coverage in the amounts and in accordance with the terms specified in this Section. If either party desires, at its own expense, to provide for increased insurance coverage and/or an increase in the limits of coverage, such increase may be provided with a written confirmation of same to the other party within 30 days. (a) School District shall provide insurance coverage for comprehensive general liability for a combined single limit of minimum of Ten Million Dollars ($10,000,000) per occurrence. School District shall supply City with a certificate of self-insurance to meet the aforementioned insurance requirements; and (b) City shall provide insurance coverage for comprehensive general liability for a combined single limit of a minimum of Ten Million Dollars ($10,000,000) per occurrence. City shall supply School District with a certificate of self-insurance to meet the aforementioned insurance requirements. 14. Attorneys' Fees and Costs. If legal action is brought by either party to this JUA that alleges breach of this JUA or to enforce a provision of this JUA, the prevailing party shall be entitled to its reasonable attorneys' fees, costs, and expenses. 15. Successors. This JUA shall be binding upon and inure to the benefit of the heirs, successors, and assigns of the parties hereto. 16. Rules of Construction. This JUA shall be construed in accordance with the following unless otherwise apparent from the context in which they are used: (a) The singular shall include the plural; the masculine gender shall include the feminine; "shall" is mandatory, and "may" is permissive; (b) If any part of this JUA is held by a court of competent jurisdiction to be invalid, the remainder of the JUA shall not be affected thereby; (c) If more than one person signs on behalf of a party to this JUA, their obligations are joint and several; and (d) Any time limits set forth in this JUA may be extended by mutual consent of the parties in accordance with the procedures of adoption of an agreement. 17. Notices. All notices, approvals, or other correspondence sent or required to be sent pursuant to this JUA shall be in writing and shall be delivered in person, by facsimile Pla dev/pa plico/schwl/mimbur mentJUA.dce 4 transmission, or by certified United States mail, postage prepaid, and addressed to the party or parties as indicated in this section. Any such notice, approval, or other correspondence is effective only upon receipt. Any party indicated in this section may change its address, the person to whom attention shall be directed, or its facsimile number by giving notice to the other parties as provided above. In the event any party utilizes signed documents transmitted by facsimile, the receiving party may rely upon such documents as if they bore original signatures. The party transmitting any document(s) by facsimile shall provide the receiving party with the document(s) bearing the original signature(s) within 72 hours of transmission by facsimile. Any document that shall or will be recorded, however, must bear original signature(s) because the County Recorder will not accept for recording any documents bearing non -original (facsimile) signatures. Notices, approvals, or correspondence related to this JUA shall be addressed as follows: To City of Santa Clarita: Attention: With a copy to: Carl K. Newton, City Attorney Burke, Williams and Sorenson 611 W. Sixth St. Los Angeles, Ca 90017 Fax: (213) 236-2700 To School District: SAUGUS UNION SCHOOL DISTRICT Attention: Dr. , Superintendent 24930 Avenue Stanford Santa Clarita, California 91355 FAX: (661) 294-7525 With a copy to: BOWIE, ARNESON, WILES & GIANNONE Attention: Alexander Bowie 4920 Campus Drive Newport Beach, California 92660 FAX: (949) 851-2014 18. Force Majeure. Non-performance by any party shall be excused when it is reasonably prevented or delayed by reason of any act, event, or condition reasonably beyond the control of that party for any of the following reasons: (a) War, insurrection, civil commotion, riot, flood, severe weather, earthquake, fire, casualty, acts of public enemy, acts of God, governmental restriction, litigation (including, without limitation, litigation contesting the validity of, or seeking the enforcement or clarification of, this JUA whether instigated by the Pl=dev/pemplico/sc hwl lmimbursementJUA. doc School District, the City, or any other person or entity), acts or failures to act of any governmental agency or entity; (b) Inability to secure necessary labor, materials or tools, strikes, lockouts, other labor disputes, or delays of any contractor, subcontractor or supplier; or (c) Inability to obtain and consummate necessary financing, or delays caused by any lender or third party relating thereto, provided, however, that any delay based upon this clause shall not be excused beyond one year. 19. Cooperation of the Parties. Each party shall execute and deliver to the other all such other further instruments and documents as may be reasonably necessary to carry out this JUA in order to provide and secure to the other party the full and complete enjoyment of its rights and privileges hereunder. 20. Entire Agreement. This JUA contains the entire agreement between the parties with respect to the subject matter of this JUA. Any prior agreement, promise, negotiation, or representation not expressly set forth in this JUA are of no force or effect. IN WITNESS WHEREOF, this JUA is executed by the City of Santa Clarita, acting by and through its pursuant to Resolution No. authorizing such execution, and by the Saugus Union School District. SAUGUS UNION SCHOOL DISTRICT THE CITY OF SANTA CLARITA By: By. Dr. Superintendent of the Saugus Union School District Title: APPROVED AS TO FORM: BOWIE & ARNESON & WILES & GIANNONE, Legal Counsel for Saugus Union School District LM Alexander Bowie Plmdev/P=Plico/school/reimbursementJUA. doc ATTEST: 0 Clerk ....................... APPROVED AS TO FORM: LEGAL COUNSEL FOR THE CITY OF SANTA CLARITA Carl K Newton City Attorney ME EXHIBIT "B" CONSTRUCTION COST FOR STUDENT DROP OFF AREA CITY OF SANTA CLARITA, CA BID OPENING MARCH 27 PFEl4t DESCRIPTION; QUANTPFY; UNIT .UNIT TOTAL NO: `COST B. DEMOLITION I. Demolish and Remove Existing Retaining Walls at School Site 125 LF $ 7.75 $ 968.75 2. Demolish and Remove Existing Concrete Paving at School Site 2,950 SF 1 $ 0.75 $ 2,212.50 3. Demolish and Remove Existing Curb and Gutter at School Site 55 LF $ 2.00 S 110.00 4. Demolish and Remove Existing Pipe Gate at School Site 1 LS $ 650.00 $ 650.00 5. Demolish and Remove Existing Tree at School Site 1 LS $ 1,500.00 $ 1,500.00 C. EARTHWORK 1. Provide Earthwork and Site Grading per Plans and Specifications $ 66,750.00 LS 10% $ 6,675.00 E. CIVIL SITE WORK 2. 3" A.C. Over 6" A.B. 5,900 SF $ 1.85 S 10,915.00 3. 6" Curb 550 LF $ 10.00 S 5,500.00 4. Full Depth A.C. 82 LF $ 6.00 S 492.00 5. Sawcut Existing A.C. 82 LF $ 1.75 $ 143.50 6. Remove Existing Pavement 82 SF $ 2.00 S 164.00 7. Commercial Driveway1 each $ 1,850.00 $ 1,850.00 8. Handicap Ramp 1 each $ 350.00 S 350.00 11. 6" PVC Storm Drain 40 LF $ 20.00 $ 800.00 12. 8" PVC Storm Drain 90 LF $ 23.00 $ 2,070.00 16. Catch Basin and Local Depression 1 each $ 3,100.00 $ 3,100.00 18. 6" Wide Trench Drain 21 LF $ 120.00 $ 2,520.00 19. Parkway Culvert I each $ 1,500.00 $ 1,500.00 22. Adjust Manhole to Grade 1 each $ 300.00 $ 300.00 I. WALLS AND FENCES 2. Construct Planter / Retaining Wall at School Site per Detail 4, Sheet CD -3 and Specifications 35 LF $ 116.00 $ 4,060.00 J. JHARDSCAPE 2a Construct Scored Vehicular Concrete at school site per Detail 1, Sheed CD -1 and Specifications 1,334 SF $ 6.00 $ 8,004.00 K. METAL WORK 1. Furnish and Install Fire Access Pipe Gate per Detail 5, Sheet CD -3 and Specifications I LS $ 2,800.00 S 2,800.00 M. SITE LIGHTING 2. 250W HPS Walkway Light Fixture, Pole and Footing I each $ 4,000.00 $ 4,000.00 4. Underground Pull Box I each $ 210.00 $ 210.00 6. Underground Electric Service Conduit 90 LF $ 6.25 $ 562.50 Sub -Total $ 61,457.25 10% Contingency $ 6,145.73 TOTALI $ 67,602.98 EXHIBIT "C" 810 SCHEDULE PAMPLICO PARK CrrY OF SANTA CLARMA, CA 11-1 Wobdizanon LS I . 11),moli.1i and Remove EmstinL Retaining Walls aNSE0019sit! W�V% 2. 1 Demul6h and Rcmuve Existing Concrete Paving at School Site 2.950 SF 7-� 1/10 -7�; 3. Demolish and Remove i 55 4. I)cmuiibh,,wd Remove Existing Pipe Gate at School Site LF 5. Demolish and Remove F-matinut Tree at School Site LS LS I. IPmvide Earthwork and Site Grading oer Plans and Spelitications Overexcavation at Budding Site per Plans and Specifications (1.225SF(al I LS 75 ?c 2' Deer) Ovvrcuavatwn and Rccumpaction at Ralf Court Basketball Pad per Plans 90 CY land Sficcifwatwns (1.872 SM 2S7 CY FT: :::RFR'FER::f51f'K<3vE151�FiJ.n, 7777r777"7 -1 S�1it =" Meter I ,�V7�iCH.40 Water Line 190 h U -j JMVIL S M- WGRX 77777777777777777= IL ICIrttr (iruh Site ner Plans and Soccific:uions K 2. 13" A.C. Over 6".A.B. I IS — 3 16- Curh 13.300 SF F-:5 4. IFull Dench A.C. 930 LF '4 5 i.s.,,vcut Exisnn7 A.C. 8: LF f 82 LF 6. lRemove Existing Pavement 7. Com-nI—crcWDnveway 82 SF 4/, — 8. Handicap Ramo -- 2 each 9 4" PCC Pavement I each C 10, 1 2- 1 12" Cam In,n Catch Hasin 140 SF c7 r. e—, 7C 0, o0 11. h*I'VC.'m,mi Drain 19 each e-(-, 12. 8" IVC S(,,rni Drain 1,060 �3475 LF �LF I)r.Ltn 195 LF 14. 6'Curb ,mJ (;utter — 85 LF 15. IS'RCF' Swmi Drain lb. Catch Basin and Local De 110 LF L 17. Connect to Existing Catch Basin each each -3 19. 16" Wide Trench Drain with Cast I�mn g I each 18.1. Trench Drain Detail 6 sheet C-3 21 LF 19. Puk%vav Cuivcrt 500 LF !LLIF M�7 'it). 21- 6- V -Ditch each 'ac 0 '2 t - 8"Atrium Drain 170 22. Adjust Manhole to (3radc 3 each z C. 2;. -,'V-(;ut(er each — --L - 2?r"', �10 L--LR-IwCzechplug (�,B.111 80 LF r- 2 # Fr- - 2. LS '-215, cc 3. 340 LF '7 6 each f-) it RCHrfEL "MIR& �A FEFFTMF LS gh.. /5, /, C -r I.lCon.,iruct Restroom Building ver Plans and Specif; 2. I- - — I I I I is I f/ 91 /'fl 11(r- C,n C-2 Bid Schedule(Continued) Consrruct Park Signage and Concrete Block Sea[ / Repining Wad per Iktail 1,-l'heet CD-'_ and Specifications =• Construct Planter / Retaining Wall s School Site and S eriFicadons Derail 1• Sheet CD. 3. Cunsrruut Puural in place Concrete Perim Edge at To[ Lots For Ages 2.5 ser Detail !, Shea CD -3 and Specifications 4. Construct Poured in Puce Concrete perimeter Edge at Tut Last For Ages S•1'_ txr Detail I. Sheet CD -3 and Specifications 5 Cunmruct Trash Enclosum r Detail ?. Sheet CD4 I. Construct SwreJ PedeVrtn Cancretc Paving per Detail I Shea CD -I :old Sneclllt'alluna '-- C"nsrnict Sorted Vehicular Concrete at Trach Enclusure per Detail 1, _ Shmt CU -I and tipeciFicrd m •a. C�rtOINct Scored Vehicular Concrete at School site per [ktad L Sheet CD -I and 5nemfm,m.. :md Install Fire Access Pipe Cate per Detail 5. Sheet CD -3 and Furnish and Instal Tot Lot Equipment at "Ages 2-3 Tut Loi' per Plans and Snectficatiuns Furnish and Install Sand at "Ages 2.5 Tot Lot" per Plans and Sneeificatiuns ' Furnish and Install Risilient Rubber Surfacin¢ at ••Ages 2.5 Tot Lot" per Flans and Specifications Furnish and Install Drains at "Ages 2-5 Tot Lot" per Plans and Sneciticalions Fumish and Insall Drains at **Ages 5-12 Tot Lot" per Plans and i ecilicaliuns Furnish and Install Tut Lot Equipment at "Ages !-12 Tot Lot" per Plans Ind Snecitirmiuns 'urnish and install 'Four Wood Chips at "Ages 5-12 Ta Lot" per Plans Ind Snndlir�l:one tl• Furrush and Install Trash Receptacle per Detail 5. Shea CD-1and WA C-7 Bid Schedule (continued) Ones Wage Mulch (3' pa Plans and Specifications (48.260 SF) City to IN BASE BID IN WORDS .1 .,L r M A.. 1� C -s 1. Fteniah and LM4 Bid Altaone Walkway Ugbdwf per Plans and Specifications (26(rW M) 9 each 2. ' and Install Bid Altansm Colored Coma lialf Coast Basketball Pad pa ' Plans and soeeifieadons 3.850 SF �/. P7 / C -s