HomeMy WebLinkAbout2001-11-27 - AGENDA REPORTS - PURCHASE 2 TRUCKS CONTR AWARD (2)CONSENT CALENDAR
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
Barbara Boswell
DATE: November 27, 2001
SUBJECT: AWARD CONTRACT FOR PURCHASE OF TWO MEDIUM -DUTY
TRUCKS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
1) City Council appropriate $22,104.70 from Vehicle Replacement fund balance to
Account No. 1700-8615.
2) City Council award a contract to Reynolds Buick GMC in an amount not to exceed
$127,671.44 from Account Nos. 1700-8615 and 5230-8615.
BACKGROUND
The City Council approved the purchase of two medium -duty trucks (one water truck and
one stakebed truck), in the FY 2001/2002 budget. The Invitation to Bid was published
three times from September 9 to September 16, 2001. Notifications were sent to the
Chamber of Commerce, VIA, and 36 suppliers on file. The Invitation to Bid was distributed
to 17 dealers who requested an opportunity to bid. Five suppliers submitted bids opened by
the City Clerk on October 16, 2001, and the results of the bids are shown below:
Vendor
Location
Sopp Chevrolet Truck Center
Huntington Park
Boerner Truck Center
Pacoima
Western Truck Exchange
Los Angeles
Reynolds Buick GMC
Santa Barbara
Foothill Freightliner
Sun Valley
an
$ 81,469.00 (partial 1 veh.)
$ 81,681.91 (partial 1 veh.)
$ 84,917.16 (partial 1 veh.)
$127,671.44
$148,336.06
Staff has determined the bid of Reynolds Buick GMC to be the lowest bid for both vehicles.
As a result of underestimating the effect of inflation over the 11 years since the water truck
was purchased, the lowest bids exceed the available budget.
n 5
Agenda Item:
AWARD CONTRACT FOR PURCHASE OF
TWO MEDIUM -DUTY TRUCKS
November 27, 2001 — Page 2
ALTERNATIVE ACTION
1) Reject all bids, and direct staff to bring a request for additional funds back during
mid -year process.
2) Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $105,566.74 were budgeted for this expenditure in Account Nos.
1700-8615 and 5230-8615 of FY 01/02. Sufficient monies are available in vehicle
replacement fund balance to fund the difference.
ATTACHMENTS
None.
BB:jwb:hds
council\29nov011.dac