HomeMy WebLinkAbout2001-09-11 - AGENDA REPORTS - PURCHASE GAS TRUCKS (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Barbara Boswell
DATE: September 11, 2001
SUBJECT: AWARD CONTRACT FOR PURCHASE OF THREE COMPRESSED
NATURAL GAS (CNG) TRUCKS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
1) City Council appropriate $17,985.37 from Gas Tax Fund balance to 5211-8615, and
award a contract to Raceway Ford for one vehicle in an amount not to exceed $77,843.17
from Account No. 5211-8615.
2) Approve contract to Foothill Freightliner for two vehicles in an amount not to exceed
$232,017.70, including options, from Account No. 5211-8615.
3) Appropriate $60,000 to Account No. 2213-8615, and increase the estimated revenues in
Account No. 453-5006 for the Mobile Source Reduction Committee (MSRC) grant.
4) Appropriate $60,000 to Account No. 2214-8615 for grant match from AB 2766 Air
Quality Improvement Fund fund balance.
BACKGROUND
The City Council approved the purchase of three medium -duty trucks in the FY 2001/2002
budget. In support of the Clean Air and Alternative Fuel Vehicle programs, staff determined
three of the trucks should be purchased as dedicated Compressed Natural Gas (CNG) vehicles
and pursued grant funding. MSRC grant funds in the amount of $60,000, to be matched with
AB 2766 funds in the amount of $60,000, were awarded. This total of $40,000 per vehicle offset
the estimated $40,000 cost per vehicle of the CNG package. The Invitation to Bid was
published three times from July 1 to July 8, 2001. Notifications were sent to the Chamber of
Commerce, VIA, and 34 suppliers on file. The Invitation to Bid was distributed to 14 dealers
who requested an opportunity to bid. Six suppliers submitted bids opened by the City Clerk
on August 2, 2001, and the results of the bids are shown below:
Vendor
Raceway Ford
Line Master Engineering
Pacific Utility Equipment
Sopp Truck Center
Foothill Freightliner
LA Freightliner
Location
Riverside
Long Beach
Sacramento
Huntington Park
Sun Valley
Anaheim
$77,843.17 (partial 1 veh)
$80,844.48 (partial 1 veh.)
$152,656.92 (partial 1 veh.)
$153,360.00 (partial 1 veh.)
$231,371.86 (partial 2 veh.)
$245,160.00 (partial 2 veh.)
:
Agenda Item
AWARD CONTRACT FOR PURCHASE OF THREE CNG TRUCKS
September 11, 2001 —Page 2
No one bidder responded to all three vehicles resulting in a split bid. Staff has determined the
bid of Foothill Freightliner to be the lowest bid for two of the trucks and Raceway Ford to be
the lowest bidder for the third. As a result of underestimating the effect of inflation over the
9-11 years since the vehicles were last purchased, the lowest bids exceed the available budget.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $171,875 were budgeted for this expenditure from Gas Tax in account
number 5211-8615 of FY 01/02. Grant funds in the amount of $60,000, and match funds in the
amount of $60,000, were not previously appropriated.
ATTACHMENT
Bid PS -00-01-27 Tabulation Sheet
CDZ
¢ W
2
Uy
to
00
T
O
O
O
Cl) O
O O'.O
co
N
V
O
O
O
UO O
000
In
7
Cl)
O
0
O
v O
Lf) O O
M
J
r
V
V'
t0
O
O
n O O
co
O0
F
N
00
Cl)
N O
co 00
C0
O
co
n
r
0
W
N
N
M N
r
FR
LU
J
f9 169
69694%
cc
¢
fR
69
E9
E9
69
V)
E9 60
EA EA,. E9'
0
r
O
O
O
O
O
CO O
00O i
O O O,
W
c]
n
P'7
O
Cc
C
m
O
C O O P
O O Ou
f
CO
J
�L7
co
CC)
CA
Cl)
000
r O 0.
� J
M
n
N
Cl)
�U
000
n rl
M N,N„
CDZ
¢ W
2
Uy
¢ IL
CO
fn
U U)
LU
J
cc
¢
fR
69
E9
E9
69
V)
E9 60
EA EA,. E9'
mO
r
O
O
O
O
O
CO O
00O i
O O O,
W
a Y
U U
n
P'7
O
Cc
C
m
N O
M O
C O O P
O O Ou
f
CO
J
�L7
CA
Cl)
o
r O 0.
M
N
Cl)
Z
00
M N .. C\l
D
r
r
-q
W
Z m
W Y
Z ¢
cn
UO
VT
E9
69
69
69
ffJ
6S6%
N3 60}63:.
LO 0
0
00
000 M
J
Com')
O
M O
coo
COD
Y V
W
N
00 0
(0 0 0
N
}
^
^
0)
N.N CT
N
Wr
r
f9
F ¢
LL �
cl _
CL
Cn
6s
E9
d3
C9
f9
163
69 6%
6% 613-469
rn
L
`m
E
=
x
J 2
a)
.�
a
cm
m
a
C7
_U G
EW
-o
u
LL
U
x 2
.�
W W
_
> 9
LL
N
`
F
F CD
r
2
3
c
H
w
a n 0
O
(DU
d
3 F�
O N¢
LL
0
R
U
m
to
�,,.LL
J
LL
d
J
C/)0J
W
m Q 2
2