HomeMy WebLinkAbout2001-12-11 - AGENDA REPORTS - TEEN CENTER FURNISHINGS CONTR (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: December 11, 2001
City Manager Approval:
Item to be presented by:
Frank Oviedo
SUBJECT: AWARD CONTRACT FOR PURCHASE OF FURNISHINGS FOR
THE TEEN CENTER
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
1) Award a contract to Montanio Design for selected items in an amount not to exceed
$101,728.46 from Account No. 7211-8601.
2) Award a contract to Tangram Interiors for selected items in an amount not to exceed
$44,042.56 from Account No. 7211-8601.
3) Award a contract to Bernards Office Furniture for selected items in an amount not to
exceed $35,576.36 from Account No. 7211-8601.
4) Award a contract to BKM for selected items in an amount not to exceed $17,803.62
from Account No. 7211-8601.
BACKGROUND
The City Council approved the purchase of furnishings for the new Teen Center in the
FY 2001/2002 budget. A designer was retained to provide assistance in the selection of the
best furnishings, color combinations, and to develop the bid specifications. The Invitation
to Bid for the furnishings was published three times, from October 28 to November 4, 2001.
Notifications were sent to the Chamber of Commerce, VIA, and 15 suppliers on file. The
Invitation to Bid was distributed to 16 businesses who requested an opportunity to bid.
Ten suppliers submitted bids opened by the City Clerk on November 15, 2001, and the
results of the bids are shown below:
Vendor Location
Office Interiors Plus Lancaster
Standard Textile Cincinnati, OH
Mity-Lite Orem UT
Bernards Office Furniture Woodland Hills
Corporate Express Chatsworth
Associates Purchasing Los Angeles
Montanio Design Simi Valley
Crest Office Furniture Sun Valley
Tangram Interiors Santa Fe Springs
BKM Torrance
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$10,675.20 (partial)
$17,281.51 (partial)
$31,250.29 (partial)
$81,833.76 (partial)
$118,485.61 (partial)
$146,181.24 (partial)
$160,334.37 (partial)
$171,024.88 (partial)
$195,333.08 (partial)
$197,988.31 (partial)
Agenda item:
AWARD CONTRACT FOR PURCHASE OF FURNISHINGS
FOR THE TEEN CENTER
December 11, 2001— Page 2
No one bidder responded to all items, resulting in a split bid. Staff reviewed the partial
bids for lowest cost, consistency of products, and contract administration to determine the
most beneficial combinations resulting in four awards. Staff has determined the bids of
Montanio Design, Tangram Interiors, Bernards Office Furniture, and BEM offer the best
combination of pricing and coordination for selected items.
Awarding of this bid in December is important to meet the March 2002 opening of the Teen
Center. By awarding this bid in December, staff will have the necessary lead time for
vendors to deliver and install the Teen Center's furnishings. Once the bids are awarded
staff will secure delivery dates in order to keep the project time line on schedule.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $230,000 were budgeted for furnishings, as well as the computers
and telephone system in Account No. 7211-8601 of FY 01/02.
ATTACHMENT
None.
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