HomeMy WebLinkAbout2001-03-27 - AGENDA REPORTS - TMC OPPOSITION EFFORT (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager
Item to be presented l y: Rick Putnam
DATE: March 27, 2001
SUBJECT: REQUEST FOR APPROPRIATION AND CONTRACT AMENDMENT
FOR ENVIRONMENTAL CONSULTING SERVICES REGARDING
TRANSIT MIXED CONCRETE (TMC) OPPOSITION EFFORT
DEPARTMENT: City Manager
RECOMMENDED ACTION
City Council transfer $350,316.00 from the ElsmerenWC Reserve (account #1240-7402) to
Special Projects professional services (account # 1211-8110), for the TMC opposition effort
active through fiscal year 2000-2001
Amend contract with Willdan Associates for environmental services for the TMC project and
authorize the City Manager, or designee, to sign all documents, subject to City Attorney
approval, in an amount not to exceed $84,000, from account #3120-8110.
To date, the City Council has approved of spending $1,150,000 to keep the TMC opposition
effort active.
On May 11, 1999, the City Council appropriated $50,000 for the purpose of hiring
environmental, traffic and biology specialists to review and respond to the Environmental
Impact Report (EIR) and the Environmental Impact Statement (EIS). A total of $30,817.95
was expended towards this objective.
On February 22, 2000, the City Council appropriated an additional $100,000 to the TMC
account for the purpose of developing an aerial photograph of the proposed project site, hiring
environmental consultants and a lobbyist, and developing public relations materials. Thus,
with $19,182 of leftover funds from Council's first appropriation, a total of $119,182 was
available for the TMC opposition effort.
On September 26, 2000, the City Council approved the spending of $1 million located in the
ElsmereiTMC reserve; however, only $800,000 was transferred to the operating account
during the mid -year budget process to fund expenditures over a six month period (September
2000 to February 2001). All in all, the City Council has approved of spending $1,150,000 for
the TMC opposition effort, but only $950,000 has been appropriated.
Currently, 89 percent or $849,897.38 of the appropriated budget has been expended. The
remaining balance totals $69,284.67. The following is a detail of incurred expenditures:
APPROVED Agenda Item:
DESCRIPTION
Legal Consulting
$527 731.75
Environmental Consulting
$106,770.78
Economic Consulting
$65,000.00
Legislative Advocacy
$43,198.93
Visual Aids
$9,989.57
Community Outreach
$97176.35
GRAND TOTAL
$849 897.38
Staff anticipates additional expenditures totaling $419,600 for the remainder of fiscal year
2000-2001, which exceeds the available balance by $350,316. This projection takes into
account expenditures for the following activities:
•
Le al Consulting
ii
$283,600.00
Environmental Consulting
$69,000.00
Legislative Advocacy
$38,000.00
Sub -consultants
$4,000.00
Community Outreach
$25,000.00
TOTAL FORECAST
$419,600.00
AVAILABLE BALANCE
-$69,284.67
TOTAL REQUEST
350 316.00
In September 1999, the City retained the services of Willdan Associates for environmental
review of the TMC project. The current contract amount is $45,850. Based on subsequent
direction to oppose the project, Willdan's services and project scope were significantly
expanded. Accordingly, a change order has become necessary, and the total contract cost is
now estimated to be $84,000 through December 2001.
FISCAL IMPACT
On September 26, 2000, the City Council authorized expending funds from the Elsmere/TMC
Reserve. At that time the Reserve had $1,000,000 available. During the mid -year budget
process, $800,000 of the Reserve was transferred to operating accounts to fund the opposition
effort. In addition, $500,000 was added to the Reserve to bring the remaining balance up to
$700,000 ($1,000,000 — 800,000 + 500,000). This action will leave a balance of $359,460 in
the Reserve.
Other action as identified by the City Council.
RP:TH:DMW:srl
s:ms/ccagenda/3-27.01/PMC Budget.doc