The URL can be used to link to this page

Home My WebLink About2001-07-24 - AGENDA REPORTS - VALLEY ST/CALGROVE CLOSURE (2)CITY OF SANTA CLARITA AGENDA REPORT UNFINISHED BUSINESS City Manager Approval: Item to be presented by: Anthony J. Nisich DATE: July 24, 2001 SUBJECT: VALLEY STREETICALGROVE BOULEVARD PERMANENT CLOSURE IMPROVEMENTS, PROJECT NO. S2003 — AWARD DESIGN CONTRACT DEPARTMENT: Transportation & Engineering Services RECOMMENDED ACTION City Council award the contract to Psomas for engineering design services for Valley Street/Calgrove Boulevard Permanent Closure Improvements, Project No. S2003, in the amount of $23,571.00, and authorize a contingency expenditure in the amount of $1,429.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND At the April 10, 2001 City Council meeting, the City Council approved a budget transfer from City Council Contingency Account No. 1240-7401 to Account No. 52003001-8001 in the amount of $225,000.00 to initiate a capital improvement project to install the necessary physical improvements to fulfill the direction taken by the City Council on March 27, 2001. Staff prepared a Request for Proposals (RFP) for the subject project. Included in the RFP was the requirement to design the necessary closure improvements while maintaining emergency vehicle access at all times. The RFP was sent to firms on the City's Design Consultants List. Two firms submitted proposals (see Exhibit "C"). Based on technical qualifications and methodology for the project, Psomas is the recommended firm. On May 23, 2001, staff met with the Los Angeles County Sheriffs Department and Fire Department to discuss the current interim closure and possible permanent closure. Sheriffs Department and Fire Department representatives provided suggestions and recommendations that would make for an effective closure, while allowing for prompt emergency response. As a result of this meeting, staff has began researching a "Knox" system that would be implemented on the interim closure. A second lock will be added to the Calgrove gate in order to allow access to (but not through) the area by homeowner association maintenance crews. Agenda Item 1.252:e r ti. u : __; VALLEY STREET/CALGROVE BOULEVARD PERMANENT CLOSURE IMPROVEMENTS — AWARD DESIGN CONTRACT July 24, 2001— Page 2 The first meeting held with emergency services representatives was helpful in generating ideas for an automated gate system for the eventual permanent closure. Staff and the emergency services providers are confident that a reasonable system incorporating Knox technology will be the best solution for the given conditions. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT At the April 10, 2001 City Council meeting, the City Council approved a budget transfer from City Council Contingency Account No. 1240-7401 to Account No. 52003001-8001 in the amount of $225,000.00 for the design and construction of the permanent closure improvements. All funds were rebudgeted as part of the Fiscal Year 2000/2001 Budget process. The City will also incur additional maintenance costs for the access control devices necessary to prohibit vehicular through -traffic while permitting emergency vehicle traffic. ATTACHMENTS Exhibit "A!'— Vicinity Map Exhibit `B" — Conceptual Access Control Plan Exhibit "C" — List of Consultants CA:lkl w=dl W&Heycalgmeawarddeeign Ldw Mo6PAN PKWY. _ Exhibit "A" 2640' 1320' 0 2640' tnL) MNMN�� '126 PROJECT LOCATION Project Location and Vicinity 112.407/00. Valley StreeVCalgrove Boulevard Amendment to the Cl=ladon Element of the General Plan and Cul -de -Sac Project EIR Exhibit "B" NOTES 1. CUL-DE-SAC AND PROVIDE DRIVEWAY TO CHAMPAGNE LANE (PRIVATE DRIVE 2. CLOSE THE EAST SIDE OF INTERSECTION COMPLETELY, MAKING A T -INTERSECTION 3. EXTEND THE BIKE LANES BETWEEN THE CLOSED AREA NN O A N� CHAMPAGNE E GATE OO GATE DO NOT VACATE CLOSED AREA GRAPHIC SCALE is a + ano IN Mr) iMh - l00% CONCEPTUAL PLAN TO DISCONNECT VALLEY- CALGROVE STREET EXHIBIT "C" VALLEY STREET/CALGROVE BOULEVARD PERMANENT CLOSURE IMPROVEMENTS CONSULTANTS LIST Company Name Address Willdan & Associates Industry, CA Psomas Santa Clarita, CA City of Santa Clarita Solid Waste Audit Extract from Current RSW Agreement: SECTION 27. GRANTEE'S BOOKS AND RECORDS; AUDITS A. Grantee shall maintain all records relating to the services provided hereunder, including, but not limited to, customer lists, billing records, maps, AB 939 records, and customer complaints, for the full term of this Franchise Agreement, and an additional period of not less than three (3) years, or any longer period required by law. The City shall have the right, upon ten (10) business days' advance notice, to inspect all maps, AB 939 records, customer complaints, and other like materials of the Grantee which reasonably rate to Grantee's compliance with the provisions of the Franchise Agreement. Such records shall be made available to City at Grantee's regular place of business, but in no event outside the County of Los Angeles. B. Should any examination or audit of Grantee's records reveal an underpayment of any fee required under this Franchise Agreement, the amount of such underpayment shall become due and payable to City not later than thirty (30) days after written notice of such underpayment is sent to Grantee by City. Should an underpayment of more than three percent (3%) be discovered, Grantee shall bear the entire cost of the accounts receivable audit. RECEIVED AND MADE A PART OF THE RECORD AT 7 -, 1/ ^ o / MEETING ITEM NO. / FROM: _� q ,ffoeP,n�a iAA1---4LEY NEWHALL - HIDDEN VALLEY HOMEOWNERS ASSOCIATION June 18, 2001 COPY Your Board wants to hear form you. The most recent newsletter you received, contained information on the chain of events regarding the Calgrove/Valley issue. The Board has always taken the position of maintaining our private access while keeping the road closed to the general public. It was a very hard fought battle. We went to every Council meeting pleading with the City to keep our access. We spent countless hours rallying support from you to attend City Council meetings. We posted flyers at the gate and passed them out, house to house in the pouring rain, to lobby to keep our access the way it was. Many of you came to speak on the issue and we thank you for that. The bad news is City Council voted to close the road completely and eliminate the Hidden Valley private access. We now have a choice to fight City Hall, try to work with them to negotiate some kind of park in that area, or find some other solution. We have been told that if we choose to fight in court, it would cost you between $100,000 to $500,000, could take months or years to resolve, and there is no guarantee. Even if we did win, the City could take back the land by eminent domain and close the gate and road anyway, or open the road entirely to the general public. They hold the final trump card. The Board's position is to accept closure of the road and gate, work with the City, and not spend so much money fighting in court. We believe this to be the wish of the majority of the HOA. We shudder at the thought of allowing between 6,000 to 15,000 cars and trucks to travel through our neighborhood each and every day (facts from traffic studies). We already had one of our young neighbors almost killed when she was struck by a drunk driver, while jogging by the pool during the time when the gate was open to the public. This was warning enough for the Board and the Association Members at Large. Your Board would like to hear from you on this issue. EA Your comments are needed by July 2, 2001. RD AT Any Anonymous response will not be recognized. Name: Address: Dated: 7- a t4- D I MEETING ITEM N0. FROM: �