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Home My WebLink About2001-02-13 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING February 13, 2001 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1" Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business REDEVELOPMENT AGENCY — No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) INVOCATION — Darcy CALL TO ORDER ROLL CALL FLAG SALUTE COUNCILMEMBER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Bob Bakshi and the Auto Dealer Association / Home Town Buffet PRESENTATIONS TO THE CITY Character Counts Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a. request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES December 12, 2000 (re -approval) January 23, 2001 January 27, 2001 February 6, 2001 2 CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. AWARD OF INSURANCE BROKER CONTRACT — City staff solicited proposals from regional and local insurance broker services for general liability, automobile, property, inland marine, crime, earthquake, and flood insurance. The purpose for renewing this contractual agreement is to insure the City is receiving the best services at the best price. RECOMMENDED ACTION: Authorize the City Manager to enter into a three-year contract not to exceed $362,428, with Insurance Associates (formerly Antelope Valley Insurance Agency) to provide insurance broker services for the City of Santa Clarita. S. ALLOCATION OF FUNDS FOR PROFESSIONAL BUILDING AND SAFETY SERVICES — Allocation of funds for contractual services for plan review and inspection services exceeding $50,000 for which funding is currently available in the Building & Safety Division's budget for FY 2000 / 2001. RECOMMENDED ACTION: Allocate funds for plan review and inspection services as follows: 1) Professional plan review services by the Esgil Corporation in the additional amount of $47,600 from Account No. 3710-8110 for a total annual expenditure of $96,600 during FY 00-01; 2) Professional building inspection services by Willdan Associates in the additional amount of $70,600 from Account No. 3710-8001 for a total annual expenditure of $120,600 during FY 00-01; 3) Professional employment services for building inspection and support services by Employment Systems, Inc. in the additional amount of $26,000 ($12,000 from Account No. 3710-8110 plus $14,000 from Account No. 3710-8001) for a total annual expenditure of $75,795 during FY 00-01; 4) Professional building inspection services by P&D Consultants in the additional amount of $12,600 from Account No. 3710-8001 for a total annual expenditure of $60,230 during FY 00-01. 3 4. CENTRAL PARK PHASE IT - PROJECT NUMBER P4004 — AUTHORIZATION TO ADVERTISE FOR BIDS — Staff has completed the design of the Park and is preparing to advertise for bids. RECOMMENDED ACTION. Approve the plans and specifications for Project No. P4004 provided by RIM Design Group, Inc., and authorize advertising for bids for Central Park Phase II. 5. PAMPLICO PARK — PROJECT NO. P4003 — AUTHORIZATION TO ADVERTISE FOR BIDS — Staff has completed the design of the Park and is preparing to advertise for bids. RECOMMENDED ACTION. Approve the plans and specifications for Project No. P4003 provided by RIM Design Group, Inc., and authorize advertising for bids for Pamplico Park. 6. SUMMARY VACATION, PUBLIC SERVICE EASEMENTS (SEWER, FIRE LANE, AND SUBDRAIN), TRACT NO. 44966, WITHIN LOTS 17 AND 19 THROUGH 23 — Consideration of summary vacation of public services easements within Tract No. 44965, north and south of Shangri-La Drive. RECOMMENDED ACTION. Adopt a resolution for the summary vacation of those public service easements (sewer, fire lane, and subdrain easements) as described on Exhibit "A" and shown on Exhibit °B"; and direct City staff to record a certified copy of the original resolution in the office of the Registrar - Recorder of the County of Los Angeles. 7. MTA 2000 ABBREVIATED CALL FOR PROJECTS — RESOLUTION AUTHORIZING EXECUTION OF LETTERS OF AGREEMENT — Through the MTA 2000 Abbreviated Call for Projects, the City received a total of $12,698,000 of MTA grant funds. The next step is to enter into a contract, known as a Letter of Agreement (LOA), with the MTA, specifying how the grant funds will flow to the City over the next three fiscal years and defining the proposed scope of work and schedule for each project. Staff has prepared cash flow plans and scopes of work for each of the six grant projects, and will return to the City Council with each project for authorization to award design or construction contracts. RECOMMENDED ACTION. Adopt a resolution authorizing the City Manager or designee to execute on behalf of the City the Letters of Agreement (LOA) and any other necessary grant documents with the Metropolitan Transportation Authority (MTA) for the 2000 Abbreviated Call for Projects. 4 8. APPROVAL OF PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR BIDS FOR NEW TRAFFIC SIGNAL AND INTERCONNECT INSTALLATION AT THE INTERSECTIONS OF SIERRA HIGHWAY / AMERICAN BEAUTY DRIVE AND BOUQUET CANYON ROAD / WELLSTON DRIVE (PROJECT NO. C0016) — Traffic signal and interconnect installation at the intersections of Sierra Highway / American Beauty Drive and Bouquet Canyon Road / Wellston Drive. RECOMMENDED ACTION: Approve the plans, specifications, and estimates (PS&E); and authorize the advertisement for bids for the traffic signal and interconnect installation project at the intersections of Sierra Highway / American Beauty Drive and Bouquet Canyon Road / Wellston Dr. 9. CONTRACT WITH TELECOMMUNICATION MANAGEMENT CORPORATION FOR CABLE FRANCHISE CONSULTING SERVICES The City's cable franchise agreements will expire within the next three years. Due to the lengthy process, which includes extensive audita of the current franchise agreements and scheduling of multiple public meetings, most cities begin the process anywhere from two to three years in advance. Staff conducted a RFP (Request for Proposal) and solicited responses from several well-known firms that specialize in cable television and communication franchises. RECOMMENDED ACTION. Award contract to Telecommunication Management Corporation, for an amount not to exceed $83,400 over a three- year period, for consultant services for cable franchise renewal. Funds have been budgeted in fiscal year 2000/2001 in Account No. 2100-8001. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. SANTA CLARITA CITY HALL THIRD FLOOR TENANT IMPROVEMENT — APPROVAL FOR PURCHASE OF MODULAR FURNITURE — PROJECT NO. F1003 — The City currently utilizes Steel Case modular furniture throughout the majority of its offices. To allow for the flexibility to reconfigure office space as needed for our ever-growing staff without having to purchase new furniture, consistency is required within the type of modular office furniture used. Given this consideration, Steel Case modular furniture was specified for this expansion. Therefore, staff is proposing Office Depot Business Services in San Fernando for the subject purchase. RECOMMENDED ACTION. Approve an expenditure in an amount not to exceed $90,000 for the City Hall Third Floor Tenant Improvement Project to Office Depot Business Services. Funds have been budgeted in Fiscal Year 2000 / 2001 in Account F1003001. Authorize the City Manager or designee to execute all documents subject to City Attorney approval. 11. CHECK REGISTER NOS. 3 AND 4 — Approval of the check registers. RECOMMENDED ACTION: Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 3 and 4. PUBLIC HEARINGS 12. ANNUAL "CLEAN-UP" OF TITLE 16 "SUBDMSIONS" AND TITLE 17 "ZONING" OF THE UNIFIED DEVELOPMENT CODE (UDC) — Continued public hearing on proposal to modify various code sections of Title 16 Subdivisions and Title 17 Zoning. Some of the amendments include but are not limited to: administration; definitions; Downtown Newhall Special Standards District; animal keeping and sign regulations. RECOMMENDED ACTION: Receive staff presentation, receive public testimony, close the public hearing that was opened on January 23, 2001, discuss and adopt a resolution adopting the negative declaration, introduce an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 16 AND TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE, ADOPTING VARIOUS AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC) and pass to second reading. IS. AMENDMENTS TO SECTIONS 8.20 AND 8.24 OF TITLE 8 "ANIMALS" AND SECTION 11.44 OF TITLE 11 — "PUBLIC PEACE AND WELFARE" OF THE CITY OF SANTA CLARITA MUNICIPAL CODE — Continued public hearing on proposal to modify a section of Title 8 — Animals, and Title 11— Noise. These amendments include adding language for the keeping of cats and dogs and language for infraction procedures under the noise ordinance. RECOMMENDED ACTION: Receive staff presentation, receive public testimony, close the public hearing that was opened on January 23, 2001, and introduce an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, "ANIMALS" AND TITLE 11 "PUBLIC CALIFORNIA, AMENDING TITLE 8PEACE AND WELFARE" OF THE CITY OF SANTA CLARITA MUNICIPAL CODE and pass to second reading. 14. INCREASE IN THE DEVELOPER FEES FOR FIRE PROTECTION FACILITIES IN ACCORDANCE WITH THE JOINT COLLECTION AGRkEMENT BETWEEN THE CITY OF SANTA CLARITA AND THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY — Annual reassessment of County Fire Facilities and subsequent adjustment of related development fees. RECOMMENDED ACTION: Conduct the public hearing, receive testimony and adopt a resolution. N UNFINISHED BUSINESS 15. STATUS REPORT ON CONTINUED NEGOTIATIONS WITH FRANCHISED SOLID WASTE HAULERS — Pursuant to Council direction, staff has negotiated with the franchised municipal solid waste haulers since April 2000 to obtain service enhancements and a rate reduction / freeze similar to those that could be achieved through re -bidding the franchise. On November 14, 2000 staff provided an update to the Council on the status of the negotiations that had taken place since April, 2000. At that time, Council directed staff to finalize negotiations and return to the Council when full agreement with all parties was reached, including agreement on the potential diaper recycling program (pending finalization of the independent study and Council direction at the study session on diaper recycling). Following the January 2, 2001 City Council Study Session, staff met with the haulers to conclude the negotiations, and was unsuccessful in obtaining a modification package in which all parties were in agreement. RECOMMENDED ACTION. Receive status report and provide direction to staff. NEW BUSINESS 16. EXPANSION OF THE CHARACTER COUNTSI PROGRAM IN 20010 "THE YEAR OF CHARACTER," IN THE CITY OF SANTA CLARITA — In November 1995 the City of Santa Clarita adopted a resolution supporting CHARACTER COUNTSI and joined the national CHARACTER COUNTSI Coalition. The proposal is to expand the program to increase membership and participation of the City's coalition, awareness of the program, and its significance to the citizens of the City. The expansion would include outreach to the schools, businesses, community leaders, and youth sport representatives to provide education and training on how to promote the values of the CHARACTER COUNTSI program. RECOMMENDED ACTION: Authorize $52,000 to be transferred from City Council Contingency Account No. 1240-7401 to Account No. 7455-8110 for the hiring of a nationally certified Character Education Trainer. Authorize the City Manager or designee to execute all documents thereto, subject to City Attorney approval. 7 17. APPROVAL OF FUNDING TO SUPPORT THE SBC SENIOR CLASSIC GOLF TOURNAMENT — The City is expected to host 60,000 to 80,000 spectators throughout the week of the SBC Senior Classic golf tour with the inaugural event held at the Valencia Country Club on March 6 - 11, 2001. The event is contracted with the Valencia Country Club for the next b years. RECOMMENDED ACTION: Approve the proposed expenditure in the amount of $60,000 for this year, pending approval of contractual agreement between the City of Santa Clarita and SBC Senior Classic (to be presented for Council review on February 13, 2001). Transfer $60,000 from City Council contingency account 1240-7401 to account 1811-8110. STAFF CONDIENTS CLOSED SESSION ADJOURNMENT — In memory of Sam Garcia, former U.S. Marine, Community Activist involved with the Optimist Club youth programs, Santa Clarita Chamber of Commerce and the Santa Clarita Valley Senior Center. A special meeting of the City Council will be held Tuesday, February 20, 2001, at 4:00 p.m. at City Hall, 23920 Valencia Blvd., Santa Clarita, CA, to conduct a followup Team Building session. The next regular meeting of the City Council will be held .Tuesday, February 27, 2001 at 6:00 pm. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. (NOTE NEW TIME) I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on February 8, 2001, between the hours of 9 o'clock a.m. and 6 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. 3 11 Sharon L. Dawson, CMC City Clerk Santa Clarita, California 0