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HomeMy WebLinkAbout2001-05-08 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING May 8, 2001 6:00 p.m. City Council Chambers 23920 Valencia Blvd. 1" Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) INVOCATION — Ferry CALL TO ORDER ROLL CALL FLAG SALUTE 1 COUNCILMEMBER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Hart Varsity Cheerleaders - State Champions PRESENTATIONS TO THE CITY City Manager Presentation of Fiscal Year 2001 / 2002 Budget PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES April 24, 2001 April 26, 2001 CONSENT CALENDAR, All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. EXTENSION OF QUARTERLY BROCHURE PUBLISHING CONTRACT - Renewal of the contract with RLF Publishing for the design, publication, and distribution of the Parks, Recreation, and Community Services Department quarterly recreation and general information Seasons brochure. RECOMMENDED ACTION: Extend the current contract with RLF Publishing, for the Seasons brochure, in the amount of $63,089 for an additional year. The extension is pursuant to the terms and conditions of the original contract, and contingent on the proposed 2001 / 2002 budget. The funds have been budgeted in the proposed 2001 / 2002 budget in Account No. 7213-7308. 3. VALENCIA GLEN PARK POOL REHABILITATION - Award bid for the replacement of the pool deck and drain, the replacement of piping, and pool deck lighting at Valencia Glen Park Pool. RECOMMENDED ACTION: Award contract to John Burgeson Contractors in the amount of $81,208 for decking and lighting, and $8,604 for the shade structure at Valencia Glen Pool, plus a 30 percent contingency. These funds have been budgeted in FY 2000 / 2001 in Account No. P0003-001. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3 4. MCBEAN TRANSFER STATION - REJECTION OF ALL BIDS AUTHORIZATION TO RE -ADVERTISE FOR BIDS; AND APPROVE LOT LINE ADJUSTMENT NO. 01-005 AND RIGHT-OF-WAY AGREEMENTS - The McBean Transfer Station is a timed bus transfer facility for all Santa Clarita Transit bus routes. The project will construct a 12 -bay bus transfer island, as well as passenger amenities, such as restroom facilities, canopies for pedestrian cover, and a clock tower. This item will also discuss the adjustment of property lines between the Newhall Land and Farming Company holdings and the City's McBean Transfer Station property and the agreements between the City and The Gas Company for relocation of their high-pressure pipeline from the subject project site. RECOMMENDED ACTION: Authorize rejection of all construction contract bids for the construction of the McBean Transfer Station, Project No. T1007 and FTA Project Nos. CA -90-X936 and CA -90-Y068, and direct staff to re - advertise for bids. Approve the lot line adjustment and the associated quitclaim deeds, and accept the Grant Deed offered by the Newhall Land and Farming Company; and authorize the City Manager to sign all necessary documents, subject to City Attorney approval. Approve the right-of-way agreement and the associated quitclaim deed with The Gas Company; and authorize the City Manager to sign all necessary documents, subject to City attorney approval. 5. INSTALLATION OF BATTERY BACK-UP POWER FOR TRAFFIC SIGNALS AT VARIOUS LOCATIONS, PROJECT NO. C0017 - AWARD CONSTRUCTION CONTRACT - This project will install battery back-up systems for traffic signals at 15 signalized intersections in the City. The project locations are shown in Exhibit "A" Project Location Map. RECOMMENDED ACTION: Award contract for the installation of battery back-up power for traffic signals at various locations, Project No. C0017, to L.A. Signal, Incorporated in the amount of $77,440.00, and authorize a 20 percent contingency in the amount of $15,440.00. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4 6. PARCEL MAP NO. 26037 (INDUSTRIAL CONDOMINIUMS ON SMYTH DRIVE) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - The Planning Director for the County of Los Angeles approved Tentative Parcel Map No. 26037 on November 4, 2000, and this parcel was annexed into the City of Santa Clarita on November 27, 2000, as part of the North Valencia II Annexation. This parcel map, consisting of approximately 2.6 acres, is located within the Valencia Industrial Center between Smyth Drive and Newhall Ranch Road, approximately one-quarter mile east of Copper Hill Drive, and is owned by Highridge Center, LLC. RECOMMENDED ACTION: Approve Parcel Map No. 26037; accept offers of dedication; make findings; instruct the City Treasurer to endorse the Special Assessment Certificate; and instruct the City Clerk to endorse the Certificate on the face of the Map. 7. TRACT MAP NO. 52667-01 (ALTAVISTA, NORTH VALENCIA II ANNEXATION) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Tract Map No. 52667-01 is the first phase of Vesting Tentative Tract Map No. 52667, which was granted approval by the Planning Commission on September 28, 1999, and by the City Council on January 11, 2000. This phase, consisting of approximately 80.0 acres, is located east of Copper Hill Drive, between Smyth Drive and Decoro Drive, and is owned by the Newhall Land & Farming Company. RECOMMENDED ACTION: Approve Tract Map No. 52667-01; accept offers of dedication; make findings; instruct the City Treasurer to endorse the Special Assessment Certificate; and instruct the City Clerk to endorse the Certificate on the face of the Map. 8. PLACERITA CANYON SEWER BACKBONE, PROJECT NO. 52036 - AWARD DESIGN CONTRACT - The proposed sewer backbone system will serve properties as far easterly into the canyon as The Master's College, as well as two residential tracts in the westerly portion of the canyon. The design consultant will provide environmental, right-of-way, and design services. RECOMMENDED ACTION: Award the contract to Tetra Tech ASL for environmental, engineering design, and right-of-way services for the Placerita Canyon Sewer Backbone, Project No. 52036, in the amount of $345,000.00 and authorize a 15 percent contingency expenditure in the amount of $51,750.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5 9. 2000 / 2001 ANNUAL SLURRY SEAL PROGRAM, PROJECT NO. M0013 - AWARD CONSTRUCTION CONTRACT AND AUTHORIZE A CHANGE ORDER TO DESIGN CONSULTANT CONTRACT - The Slurry Seal project involves the surface preparation and application of emulsion slurry seal to seal cracks, enhance skid resistance properties, and increase pavement life. RECOMMENDED ACTION. Award the construction contract for the 2000 / 2001 Annual Slurry Seal Program, Project No. M0013, to Valley Slurry Seal in the amount of $672,511.32, and authorize a 15 percent contingency expenditure in the amount of $100,876.70; authorize a change order to the design contract of Pavement Engineering, Inc. (PEI) to include construction inspection in the amount of $53,500.00, and authorize a 15 percent contingency expenditure in the amount of $8,025.00; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. ESTABLISHING A PASSENGER LOADING / UNLOADING ZONE ALONG PLEASANTDALE STREET FOR CANYON SPRINGS ELEMENTARY SCHOOL AND MODIFYING THE EXISTING PASSENGER LOADING / UNLOADING ZONE ALONG DALBEY DRIVE FOR PLACERITA JUNIOR HIGH SCHOOL - Staff met with the Principal of Canyon Springs Elementary School, and observed both morning and afternoon traffic conditions along Pleasantdale Street, adjacent to the school. Staffs evaluation indicated that a passenger loading / unloading zone would minimize traffic congestion and provide the school with a designated drop-off and pick-up area. RECOMMENDED ACTION. Adopt a resolution establishing a passenger loading / unloading zone for Canyon Springs Elementary School along Pleasantdale Street (south side) from Plumwood Avenue to 300 feet west; and adopt a resolution modifying the time periods for the no -stopping and passenger loading/ unloading zones along Dalbey Drive, adjacent to Placenta Junior High School. 0 ------------ 11. PROJECT ACCEPTANCE FOR 27 SPEED HUMPS AND ONE TRAFFIC CIRCLE IN THE OLD ORCHARD I AND II COMMUNITIES - On September 12, 2000, the City Council awarded the contract for construction services to R.C. Becker & Son, Inc. for the traffic -calming project involving the installation of speed humps along several streets. This project was completed to the City Engineer's satisfaction on February 16, 2001, and was within budget. RECOMMENDED ACTION. Accept the work performed by R.C. Becker & Son, Inc. on the speed hump installations along Avenida Rotella, Avenida Rondel, Avenida Ronada, Avenida Crescenta, Avenida Entrana, and Avenida Cappela, and the traffic circle installation at Tournament Road / Avenida Crescenta; direct the City Clerk to file the Notice of Completion; direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 12. FISCAL YEARS 1999 / 2000 AND 2000 / 2001 NEW SIDEWALK AND SIDEWALK REPAIR PROJECTS, BOUQUET CANYON ROAD / ESPUELLA DRIVE RIGHT -TURN POCKET, AND 2000 / 2001 ACCESS RAMP PROGRAM, PROJECT NOS. T005, M0001, T0013, M0018, C4003, AND T0008 - PROJECT ACCEPTANCE - These capital improvement projects installed and repaired sidewalks and access ramps at various locations within the City and widened the right -turn pocket on Bouquet Canyon Road at Espuella Drive. On October 10, 2000 the Council awarded the contract for the subject project to Kalban, Inc. RECOMMENDED ACTION. Accept the work performed by Kalban, Inc. on the 1999 / 2000 and 2000 / 2001 New Sidewalk and Sidewalk Repair Projects, Bouquet Canyon Road / Espuella Drive Right - turn Pocket, and 2000 / 2001 Access Ramp Program; direct the City Clerk to file the Notice of Completion; direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 13. REVISIONS TO CITY'S WIRELESS TELECOMMUNICATIONS FACILITY REQUIREMENTS AND DESIGN GUIDELINES - Revisions to the City's wireless telecommunications facilities standards and requirements. As part of the revision process, staff would research other City ordinances and procedures for encouraging co -location of telecommunications facilities and design standards to improve the overall visual effect of these devices. RECOMMENDED ACTION: Direct staff to initiate revisions to the City's wireless telecommunications facilities standards and requirements, including the development of co -location incentives and design guidelines. 7 ---------------- 14. REVISIONS TO CITY'S INNOVATIVE APPLICATIONS FOR SIGNIFICANT RIDGELINES - Revisions to the city's innovative applications for significant ridgelines criteria and requirements. As part of the revision process, staff would research other City ordinances and guidelines for innovative applications for significant ridgelines in order to establish specific criteria. RECOMMENDED ACTION: Direct staff to initiate revisions to the City's Innovative Applications for Significant Ridgelines criteria and requirements, including the development of a definition, enhanced findings and design guidelines. 15. 2001 SAFE ROUTES TO SCHOOL AND PEDESTRIAN SAFETY PROGRAM GRANT APPLICATIONS - Approval of the projects to be submitted by the City for funding through the 2001 Safe Routes to School and Pedestrian Safety Programs. RECOMMENDED ACTION: Approve the 2001 Safe Routes to School and Pedestrian Safety Projects List and direct staff to submit completed grant applications to Caltrans by the May 22, 2001 deadline. -------------- 16. AWARD CONTRACT FOR PURCHASE OF ONE DUMP TRUCK - A medium duty dump truck was approved for purchase in the FY 00 / 01 budget. The Notice inviting bids was advertised and bids were distributed to 17 dealers. Six dealers submitted bids opened on April 23, 2001. All the bids contained some exceptions to the specifications. Subsequent to the bid opening, Big T's Frieghtliner submitted a written request to increase their bid price or withdraw their bid due to an error. RECOMMENDED ACTION: Allow the low bidder, Big T's Freightliner, to withdraw their bid, find the second low bid from Thorson Motor Center non- responsive, and award a contract for one medium -duty dump truck to Western Truck Exchange, in the amount of $60,847.20, as specified in Bid No. PS -00-01-26, from Account No. 5230-8615. 17. CITY OF SANTA CLARITA'S FISCAL YEAR 2001 / 2002 STATEMENT OF INVESTMENT POLICY - Per California Government Code Section 53646, the City Treasurer is required to annually present the City's Investment Policy to the City Council to reaffirm or to make any changes to the existing policy. This year's policy contains minor revisions. RECOMMENDED ACTION: Adopt the City of Santa Clarita's Fiscal Year 2001 / 2002 Statement of Investment Policy. E:l 18. VALENCIA WATER COMPANY FRANCHISE RENEWAL INFORMATION - On February 26, 1991, the City Council passed an Ordinance, granting the Valencia Water Company a franchise for a 10 -year period. The franchise allows the Valencia Water Company to maintain and operate their pipeline and equipment in the public right-of-way, including streets, roads, and highways. RECOMMENDED ACTION: Accept renewal notice and acknowledge the 15 -year extension of the Valencia Water Company franchise. 19. GOLDEN VALLEY RANCH DEVELOPMENT PROJECT MASTER CASE NO. 97-212, GENERAL PLAN AMENDMENT 97-003, PREZONE 97-001, ANNEXATION NO. 97-001, TENTATIVE TRACT MAP 52414, CONDITIONAL USE PERMIT 97.017, OAK TREE PERMIT 97-024, HILLSIDE REVIEW NO. 97-022, ENVIRONMENTAL IMPACT REPORT SCH NO. 97121037 - On March 27, 2001, the City Council considered the Golden Valley Ranch development project, PacSun LLC, and public testimony. Following public testimony and Council discussion, Council voted to adopt Alternative 1, the "No Project" Alternative and to deny the project on a 4-0-1 vote. RECOMMENDED ACTION: Adopt a resolution to deny the following entitlement requests: General Plan Amendment 97-003a, General Plan Amendment 97-003b, Prezone 97-001, Annexation 97-001, Tentative Tract Map 52414, Conditional Use Permit 97-017, Oak Tree Permit 97-024, and Hillside Review 97-022, and not certify Environmental Impact Report SCH No. 97121037. 20. LEASE AGREEMENT EXTENSION FOR COMMUTER RAIL STATION SITE (METROLINK) - The City Council approved a Memorandum of Understanding between the City and Santa Clarita LLC, the owners of the Porta Bella property regarding the future implementation of the Porta Bella Remediation, Restoration and Development Project. Five extensions to the lease agreement have occurred since April 1999. At the Council meeting of April 24, 2001 the Council approved a month-to-month lease extension. The month-to-month lease included a 30 -day notification period where either party could terminate the lease. It was determined that this 30 -day notification period conflicted with the original lease provisions related to the timing of the City's option to purchase the Metrolink station. RECOMMENDED ACTION: Direct the City Manager to enter into a four- month extension of the lease agreement between the City and Santa Clarita, LLC for the Commuter Rail Station Site (Metrolink) from April 30, 2001, subject to City Attorney approval. 0 21. CHECK REGISTER NOS. 16 AND 17 - Approval of the check registers. RECOMMENDED ACTION: Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 16 and 17. PUBLIC HEARINGS 22. ANNEXATION OF TERRITORY INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. T1 FOR LYONS AVENUE MEDIANS - This resolution annexes commercial property along the north and south side of Lyons Avenue, from Orchard Village to San Fernando Road, into Landscape Maintenance District No. Tl. The total proposed monthly assessment is $4.12 ($49.46 annually) per parcel for each of the 42 parcels. RECOMMENDED ACTION. Conduct the Public Hearing and receive assessment ballot results. If ballots have a majority of "yes" votes, adopt the resolution, approve the Engineer's Report, order the annexation of territory into Landscape Maintenance District No. 1, and order the levy and collection of assessments. If ballots have a majority of "no" votes, no action is required. 23. AN APPEAL OF THE PLANNING COMMISSION'S DENIAL OF AN ADMINISTRATIVE SIGN VARIANCE REQUEST TO ALLOW A NON- CONFORMING 39 % FOOT HIGH, 473 SQUARE FOOT FREEWAY - ORIENTED PYLON SIGN LOCATED AT 24640 WILEY CANYON ROAD - The applicant, Santa Clarita Athletic Club, requests a sign variance to maintain an existing non -conforming 39 1h foot high, 473 square foot electronic, freeway -oriented pylon sign. The Planning Commission conducted a public hearing and subsequently upheld the Administrative Hearing Officer's decision to deny the variance request on a 4-1 decision. RECOMMENDED ACTION: Adopt a resolution denying Sign Variance No. 00-004, (Master Case No. 00-067) which upholds the Planning Commission's action. NEW BUSINESS 24. BLUE RIBBON TASK FORCE COMMUNITY CHARTER - The Blue Ribbon Task Force Elected Officials Policy Group has developed a Community Charter supporting the efforts of the Blue Ribbon Task Force and agreed to support a community standard against the use and abuse of drugs, alcohol, and tobacco by youth. RECOMMENDED ACTION: Approve the Community Charter and authorize the Mayor to sign on behalf of the City of Santa Clarita. 10 FUTURE MEETINGS A special Study Session of the City Council will be held May 15, 2001 at 5:30 p.m. in the Century Room, 1° Floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, May 22, 2001 at 6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 3, 2001, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 11