Loading...
HomeMy WebLinkAbout2001-11-27 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING November 27, 2001 6:00 p.m. City Council Chambers 23920 Valencia Blvd. I" Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title 11) INVOCATION — Kellar CALL TO ORDER ROLL CALL FLAG SALUTE 1 COUNCILMEM 3ER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY • Ronald Rudzinski - Founder of SC Mayors Committee for Employment of Individuals with Disabilities • Canyon Country Library Essay Winners • Pinetree Elementary School PRESENTATIONS TO THE CITY PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. 2 APPROVAL OF MINUTES November 13, 2001 RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES August 28, 2001 NEW BUSINESS SCRDA 1. 2001 / 2002 MID -YEAR BUDGET ADJUSTMENT REVIEW AND LOAN FROM THE CITY OF SANTA CLARITA — Each year at this time, City staff takes the opportunity to review the Redevelopment Agency's adopted budget to determine if any financial adjustments are necessary. As with every year, expenditures, revenues and capital project budgets are reviewed for items that will assist City Departments in managing their operations to the end of the Fiscal Year. RECOMMENDED ACTION: Receive report and comment regarding Fiscal Year 2001 / 2002 mid -year budget adjustment, and direct staff to return December 11, 2001 for final approval. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING 3 CONSENT CALENDAR, All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. ------------- 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. AUTOMOBILE SHOP LOCAL CAMPAIGN - The six month "Shop Local" advertising campaign aimed at increasing the number of new auto purchases with our local residences resulted in 29% increase in car sales, and an estimated 17% increase in auto service department activity. RECOMMENDED ACTION: Approve renewal in the public / private shop local partnership with the Santa Clarita Valley Automobile Association. Approve a budget transfer of $30,000 from City Council contingency Account No. 1240-7401 to Economic Development Account No. 1811-8110. 3. VETERANS MEMORIAL PARK - PROJECT P2001 RESOLUTION OF SUPPORT FOR HISTORIC VETERANS MEMORIAL COMMITTEE FUNDRAISING EFFORTS AND AUTHORIZATION OF PROFESSIONAL SERVICES AGREEMENT FOR MASTER PLANNING - Approval of resolution supporting the Historic Veterans Memorial Committee (HVMC) and their fundraising efforts, and authorization of professional services agreement with Campbell and Campbell, a California Corporation, architects for the master planning services. RECOMMENDED ACTION: Adopt a resolution supporting the Historic Veterans Memorial Committee's (HVMC) fundraising efforts. Authorize the City Manager or designee to execute a professional services contract with Campbell and Campbell, a California Corporation, architects for the master planning services, subject to City Attorney approval. Funds have been budgeted in Fiscal Year 2001 / 2002 budget, Account No. P2001-001. El 4. RESOLUTIONS AUTHORIZING THE FILING OF GRANT APPLICATIONS UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR AND COASTAL PROTECTION BOND ACT OF 2000 (PROPOSITION 12) - Approval of resolutions as required by the procedural guides for the Per Capita and Roberti-Z'Berg-Harris Block Grant programs approved by the voters with passage of Proposition 12 in March of 2000. RECOMMENDED ACTION: Adopt resolutions approving the filing of applications for local assistance funds from the Per Capita Grant Program and the Roberti-Z'Berg-Harris Urban Open Space Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000. 5. FISCAL YEAR 2001 / 2002 REMOVAL AND REPLACEMENT OF SIDEWALK, CURB AND GUTTER, AND ACCESS RAMPS - PROJECT NOS. M0023, M0031, AND T0015 - AWARD OF CONSTRUCTION CONTRACT - These capital improvement projects will install and repair damaged sidewalk, curb and gutter, and access ramps at various locations within the City, and also improve the drainage flowline into local storm drains in various locations throughout the City. RECOMMENDED ACTION: Award the construction contract for the 2001 / 2002 Concrete Rehabilitation Program, Project Nos. M0023, M0031, and T0015, to Kalban, Inc. in the amount of $218,900.00, and authorize a contingency in the amount of $21,890.00; authorize a contract change order to Kalban, Inc. in an amount not to exceed $29,210 to construct additional access ramps / concrete repairs; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. 2000 / 2001 ANNUAL OVERLAY PROGRAM, PROJECT NO. M0012 - PROJECT ACCEPTANCE - This item discusses the completion of the 2000 / 2001 Annual Overlay Program, which resurfaced various streets within the Canyon Country area. RECOMMENDED ACTION: Accept the work performed by Granite Construction Company on the 2000 / 2001 Annual Overlay Program; direct the City Clerk to file the Notice of Completion; direct staff to release the remaining ten percent retention 35 days after the Notice of Completion is recorded, provided no stop notices as provided by law have been filed. 5 --------------- 7. 2001 / 2002 ANNUAL SLURRY PROGRAM - PROJECT NO. M0017 - AUTHORIZATION TO ADVERTISE FOR BIDS - The 2001 / 2002 Annual Slurry Program will seal surface cracks, enhance skid resistance properties, and increase pavement life. RECOMMENDED ACTION: Approve the plans and specification; authorize advertising for bids for the 2001 / 2002 Annual Slurry Program, Project No. M0017. S. 2000 / 2001 SLURRY SEAL PROGRAM - PROJECT NO. M0013 - PROJECT ACCEPTANCE - This item discusses the completion of the 2000 / 2001 Slurry Seal Program. RECOMMENDED ACTION: Accept the work performed by Valley Slurry Seal Company on the 2000 / 2001 Annual Slurry Seal Program; direct the City Clerk to file the Notice of Completion; direct staff to release the remaining ten percent retention 35 days after the Notice of Completion is recorded provided no stop notices as provided by law, have been filed. 9. MTA CALL FOR PROJECTS GRANT FUNDING - RESOLUTION AUTHORIZING EXECUTION OF AGREEMENTS WITH THE MTA - Through the 1999 MTA Call for projects, four City projects were programmed for grant funds in the amount of $3,326,000 starting in Fiscal Year 2001 / 2002. The next step in grant award is to enter into a Letter of Agreement (LOA) for State funds allocated by the MTA or a Memorandum of Understanding (MOU) for MTA funds. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager or designee to execute on behalf of the City, all Letters of Agreement, Memorandums of Understanding, and any other necessary grant documents with the Metropolitan Transportation Authority for grant funds awarded to the City in Fiscal Year 2001 / 2002, subject to City Attorney approval. 10. LOST CANYON ROAD - ESTABLISHING A BUS -ONLY (NO - PARKING) ZONE FOR SULPHUR SPRINGS ELEMENTARY SCHOOL Establishment of a bus -only (no -parking) zone adjacent to Sulphur Springs Elementary School. RECOMMENDED ACTION: Adopt a resolution establishing a bus -only (no - parking) zone for Sulphur Springs Elementary School along the south side of Lost Canyon Road, between the first and second westerly school driveways (total distance of 160 feet). The posted hours would be between 7:30 a.m. and 4:00 p.m., school days only. ------------ no 11. PARCEL MAP NO. 25916 (FLYING TIGER CIRCLE) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Parcel Map No. 25916 is the only phase of Vesting Tentative Parcel Map No. 25916, which was granted approval by the Planning Commission on June 6, 2000. This parcel map, consisting of approximately 12.6 acres, is located on the southeast side of Sierra Highway north of Via Princessa, and is owned by Double High Financial. RECOMMENDED ACTION: Approve Parcel Map No. 25916 (Flying Tiger Circle); accept on behalf of the public the offers of dedication for public streets, the right to restrict direct vehicular ingress and egress to Sierra Highway, easements for sanitary sewer purposes, and all sanitary sewers and appurtenant structures within the tract; make certain findings; instruct the City Treasurer and the City Clerk to endorse Certificates on the face of the map. 12. TRACT MAP NO. 51931-04 (THE PROMENADE AT TOWN CENTER) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Tract Map No. 51931-04 is the fourth phase of Tentative Tract Map No. 51931, which was granted approval by the City Council on December 18, 1997. This phase, consisting of approximately 18.0 acres, is located at the northwest corner of Magic Mountain Parkway and McBean Parkway, and is owned by South River and Citrus Properties. RECOMMENDED ACTION: Approve Tract Map No. 51931-04 (The Promenade at Town Center); accept on behalf the right to restrict direct vehicular ingress and egress to Magic Mountain Parkway and McBean Parkway, easements for sidewalk purposes and public use and easements for sanitary sewer purposes; make certain findings; instruct the City Treasurer and the City Clerk to endorse Certificates on the face of the map. 13. TRANSFER OF STORM DRAIN TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD) - TRACT NO. 52354, MISCELLANEOUS TRANSFER DRAIN (MTD) NO. 1563 - This resolution is to authorize the transfer of Miscellaneous Transfer Drain (MTD) No. 1563 to Los Angeles County Flood Control District (LACFCD), and request LACFCD to accept this transfer. This is necessary for LACFCD to commence maintaining said storm drain. RECOMMENDED ACTION: Adopt a resolution for the transfer and conveyance of the storm drain improvements for Tract No. 52354, a Miscellaneous Transfer Drain (MTD) No. 1563, to Los Angeles County Flood Control District (LACFCD); authorize the Mayor to execute the Quitclaim Deed; direct staff to transmit a copy of this report indicating the date and action taken, three copies of the unrecorded Quitclaim Deed properly executed, and three certified copies of the adopted Resolution to the Building & Safety / Land Development Division at Los Angeles County Department of Public Works. ----------- 7 14. GOLDEN VALLEY ROAD / SIERRA HIGHWAY COMMERCIAL SHOPPING CENTER - Second reading for a zone change from RS(PD) (Residential Suburban Planned Development) to CC(PD) (Community Commercial Planned Development) on the Golden Valley Road / Sierra Highway Commercial Shopping Center Project. RECOMMENDED ACTION: Adopt an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE CHANGE NO. 01-001 (MASTER CASE 01- 037) FOR THE GOLDEN VALLEY ROAD / SIERRA HIGHWAY COMMERCIAL SHOPPING CENTER LOCATED AT THE NORTHEAST CORNER OF SIERRA HIGHWAY AND GOLDEN VALLEY ROAD. 15. RESOLUTION FOR THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD REUSE ASSISTANCE GRANT FOR A CONSTRUCTION WASTE REUSE PROGRAM AND LOCAL MATERIALS EXCHANGE - The City seeks to apply for a grant to implement a reuse program for part of the construction and demolition waste stream. Staff estimates the tonnage of construction and demolition waste in the year 2000 may have been as high as 32,000 tons. Even as construction continues in the City, this waste stream has not been significantly addressed. This program would promote construction waste be separated for reuse and recycling, providing a storage area for materials collected between donation time and reuse, promoting reuse through existing material exchanges and a new, local exchange. RECOMMENDED ACTION: Adopt a resolution required for the California Integrated Waste Management Board Reuse Assistance Grant for a Construction Waste Reuse Program and Local Materials Exchange. 16. DIAPER RECYCLING PILOT PROGRAM LETTER OF AGREEMENT At the July 10, 2001 City Council meeting, the Council approved the diaper - recycling processor contract. The contract requires that Knowaste, LLC secure a mutually agreed upon location to house the Knowaste Diaper Processor II for the duration of the pilot program. On October 24, 2001 Knowaste informed the City of their intention to use the Browning Ferris Industries Facility located at 9200 Glenoaks Boulevard in Sun Valley, California. The Letter of Agreement outlines the responsibilities of Knowaste and the property owner throughout the duration of the diaper -recycling pilot program. RECOMMENDED ACTION: Approve the Letter of Agreement between the City, Knowaste, LLC and Browning Ferris Industries for the processing location of the Knowaste Diaper Processor II for the diaper recycling pilot, subject to City Attorney approval. 0 17. SOLID WASTE HAULER AUDIT UPDATE - On October 2, 2001, Council awarded a contract to Ernst & Young to conduct an audit of the solid waste franchise in the City. The City Council also requested that at each Council meeting there be an update so that the Council may provide input and direction for the audit. RECOMMENDED ACTION: Accept report for information only. 18. AWARD CONTRACT FOR PURCHASE OF TWO MEDIUM DUTY TRUCKS - The City Council approved the purchase of two medium -duty trucks in the FY 2001 / 2002 budget. Five suppliers submitted bids, opened by the City Clerk on October 16, 2001. RECOMMENDED ACTION: Appropriate $22,104.70 from Vehicle Replacement fund balance to Account No. 1700-8615. Award a contract to Reynolds Buick GMC in an amount not to exceed $127,671.44 from Account Nos. 1700-8615 and 5230-8615. 19. JUNE 30, 2001 COMPREHENSIVE ANNUAL FINANCIAL REPORT - The City's independent audit firm, Moreland & Associates (Moreland), has completed the City's annual audit for fiscal year ending June 30, 2001. Based on the audit performed, Moreland issued an unqualified audit opinion letter, which reflects the best level of opinion an organization can receive on its financial statements. This opinion is included in the Comprehensive Annual Financial Report. RECOMMENDED ACTION: Receive Comprehensive Annual Financial Report for Fiscal Year ended June 30, 2001. 20. CHECK REGISTER NOS. 45 AND 46 - Approval of the check registers. RECOMMENDED ACTION: Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 45 and 46. 0j PUBLIC HEARINGS 21. A REQUEST TO ALLOW FOR THE CONSTRUCTION OF A 200 UNIT AFFORDABLE SENIOR HOUSING PROJECT WITHIN THE COMMUNITY OF CANYON COUNTRY IN THE CITY OF SANTA CLARITA AND IMPACT FEE REDUCTION AND SUBSIDY - A proposed 200 unit affordable senior housing project on a 5.84 acre lot with 145 one -bedroom units and 55 two-bedroom apartment units. The proposed project includes a request for a General Plan Amendment, Zone Change, Conditional Use Permit, and Variance. The proposed units will be reserved for seniors that qualify as low-income tenants. RECOMMENDED ACTION: Conduct the public hearing, adopt a resolution and introduce an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING ZONE CHANGE 01-001 (MASTER CASE 01-047) WHICH CHANGES THE ZONING CLASSIFICATION OF THE SITE FROM ZONE CC (COMMUNITY COMMERCIAL) TO ZONE RH (RESIDENTIAL HIGH) FOR THE DEVELOPMENT OF A 200 UNIT AFFORDABLE SENIOR HOUSING PROJECT ON A 5.84 ACRE PROPERTY LOCATED EASTERLY OF SIERRA HIGHWAY AT THE TERMINUS OF THE PROPOSED FLYING TIGER DRIVE (LOT 4 OF PARCEL MAP 25916). Approve a project specific impact fee reduction of $946,482 by not collecting the full fees ($1,994,940 fee), therefore reducing the developer's fees to $1,048,458. 22. AN APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF A VARIANCE REQUEST TO ALLOW A 27 PERCENT REDUCTION IN PARKING REQUIRED AT THE SOLEDAD ENTERTAINMENT CENTER LOCATED AT 18800 SOLEDAD CANYON ROAD. THE APPLICANT IS CONCEPT CENTERS, LP. - This is an appeal of the Planning Commission's approval of a Variance request to allow a 27 percent reduction in the parking required at the Soledad Entertainment Center. The Center is located at 18800 Soledad Canyon Road. RECOMMENDED ACTION: Conduct the public hearing and adopt a resolution denying the appeal, thereby affirming the Planning Commission's decision approving Variance 01-003 (Master Case 01-207). 10 UNFINISHED BUSINESS 23. AN APPEAL OF THE PLANNING COMMISSION'S DENIAL OF AN OAK TREE PERMIT ON SAND CANYON ROAD FOR THE ROBINSON RANCH PROJECT - An appeal by Ted Robinson, Jr. of the Planning Commission's denial of an Oak Tree Permit to allow the removal of two Heritage Oak Trees on Sand Canyon Road for two separate required roadway improvements for the Robinson Ranch Project. This item was continued from October 23, 2001. RECOMMENDED ACTION: Receive the staff report, receive public testimony and adopt a resolution, which upholds the Planning Commission denial of Master Case 99-399 and direct staff to prepare the appropriate environmental documentation and modifications to the conditions of approval. 24. 2001 / 2002 MID - YEAR. BUDGET REVIEW, EMPLOYEE COMPENSATION, AND LOAN TO THE REDEVELOPMENT AGENCY Each year at this time, City staff takes the opportunity to review the City's adopted budget to determine if any financial adjustments are necessary. As with every year, expenditures, revenues and capital project budgets are reviewed for items that will assist City Departments in managing their operations to the end of the Fiscal Year. RECOMMENDED ACTION: Receive report and comment regarding Fiscal Year 2001 / 2002 mid -year budget adjustments, and direct staff to return December 11, 2001 for final approval. 25. VALLEY STREET / CALGROVE BOULEVARD PERMANENT CLOSURE IMPROVEMENTS - PROJECT NO. S2003 AUTHORIZATION TO ADVERTISE FOR BIDS - The Valley Street / Calgrove Boulevard Permanent Closure Improvements will provide for the necessary closure improvements while maintaining emergency vehicle access at all times. RECOMMENDED ACTION. Approve the plans and specifications, and authorize advertising for bids for the Valley Street / Calgrove Boulevard Permanent Closure Improvements Project No. 52003. 11 NEW BUSINESS 26. NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT RENEWAL — The Clean Water Act amendments of 1987 established requirements for storm water discharges under the NPDES program. The 1996-2001 National Pollutant Discharge Elimination System Permit No. CAS614001 (CI 6948), of which the City of Santa Clarita is a Permittee, expires this year. On February 1, 2001, the County of Los Angeles and the City (as co -permittees) submitted a Report of Waste Discharge (ROWD) to the California Regional Water Quality Control Board, Los Angeles Region as an application for re -issuance of waste discharge requirements and an NPDES permit. Proposed adoption of the new NPDES permit is scheduled for the November 29, 2001 Regional Board meeting. This new permit will be in effect for the next five -(5) years. This agenda item will update the City Council about the status of the upcoming permit and direction from Council. RECOMMENDED ACTION: Receive information on the upcoming renewal of the City's NPDES permit and decide whether to petition certain portions of the new NPDES permit and, designate a City Council member to represent the City at the November 29, 2001 Regional Board meeting. ADJOURNMENT In memory of: George Vincent Whitmore — long-time active member of the community. Laura Mehterian — long-time active member of the community. Louis Brathwaite — long-time active member of the community and former member of the Santa Clarita Planning Commission. FUTURE MEETINGS A City Council Study Session will be held Tuesday, December 4, 2001 at 5:30 p.m. in the Century Room, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, December 11, 2001 at 6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 12 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on November 21, 2001, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. da w � 27 Sharon L. Dawson, CMC City Clerk Santa Clarita, California 13