HomeMy WebLinkAbout2001-02-13 - MINUTES - REGULAR MTG (2)CITY OF SANTA CLAR,ITA
CITY COUNCIL SPECIAL MEETING
5:30 PAL
MINUTES OF REGULAR MEETING
CITY OF SANTA CLARITA
CITY COUNCIL
6:30 P.M
FEBRUARY 13, 2001
CALL TO ORDER
Mayor Weste called to order the special meeting of the City Council at 5:30 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION
There was none.
CLOSED SESSION
Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the
purpose of holding a:
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Government Code Section 54956.9(c) — one matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Government Code Section 54956.8
Property Location: Approximately 12 acres at the intersection of
Constellation Drive and Galaxy Way
Owner/Negotiating Party: Legacy Partners, Inc.
Under Negotiation: Price and Terms
RECESS AND RECONVENE
Mayor Weste recessed the meeting to closed session at 5:32 p.m. and reconvened the
meeting at 6:44 p.m.
CITY ATTORNEY ANNOUNCEMENT
Carl Newton, City Attorney, announced
Session that was required to be reported.
that no action was taken during Closed
ADJOURNMENT
Mayor Weste adjourned the meeting at 6:45 p.m.
CITY CLERK'S ANNOUNCEMENT
Sharon Dawson, City Clerk, announced that anyone wishing to address an item on
!' the agenda should fill out a speaker's slip and submit it to the City Clerk before the
item is announced by the Mayor.
INVOCATION
Councilmember Darcy gave the invocation.
CALL TO ORDER
Mayor Weste called to order the regular meeting of the City Council at 6:48 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Darcy introduced Boy Scout Troops #607 and #587 who led the flag
salute.
COUNCILMEMBER COMMENTS
Councilmember Ferry commented on bonds for open space/parks space; the status of
a school planner; NPDES and other fees charged to governmental agencies; energy
conservation efforts and retaining businesses; and scheduling a future meeting on
the Portabella project.
Councilmember Darcy commented on the upcoming Walk of Western Stars event
and the Cowboy Poetry Festival and requested information on the bus shelter by the
Newhall Metrolink station.
COMMITTEE REPORTS (Council)
Councilmember Ferry reported on the McGrath school site and Gates property and a
recent meeting with the school trustees.
Councilmember Darcy reported on upcoming meetings of the Sanitation District and
SLAG.
Mayor Weste requested information on the Pardee project in Sand Canyon.
AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY
Mayor Weste and Councilmembers presented certificates to Bob Bakshi, Don
Fleming on behalf of the Auto Dealers Association, and Carolyn Indra and Lucia
Bacon on behalf of Home Town Buffet for their efforts toward providing a free
Thanksgiving meal to the community.
PRESENTATIONS TO THE CITY
Mayor Weste and Councilmembers presented a proclamation to Dianne Ball,
National Certified Character Counts Trainer representing the Michael Josephson
Institute, and Adele Macpherson, Community Services Superintendent, proclaiming
2001 as the "Year of Character" in Santa Clarita.
PUBLIC PARTICIPATION
Addressing the Council was Alice Renolds and Patti Rasmussen inviting the Council
and community to a candlelight vigil on Saturday night at 7:30 p.m. at Soledad
Canyon and Sand Canyon; Bill Wittenberg regarding sites for fire stations; Lynne
Plambeck representing SCOPE regarding BFI and Elsmere; Frank Kortum regarding
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BFI; Doug Hall regarding vendor pornography, Esther Simmons representing North
Valley Coalition regarding BFI (submitted material); Marsha McLean representing
the SCV Canyons Preservation Committee regarding BFI; Michelle Hoffman
regarding BFI; Mary Edwards representing North Valley Coalition regarding BFI
(submitted material); Wayne Hunter representing North Valley Coalition
representing North Valley Coalition; Anne Ziliak representing North Valley Coalition
regarding BFI; Allan Cameron regarding BFI; Karen Pearson regarding BFI; and
Skip Newhall regarding BFI. One written comment was submitted regarding BFI.
STAFF COMMENTS
George Caravalho, City Manager, commented on the locating of fire stations and that
staff received the BFI proposal this morning.
EXECUTIVE SESSION
This time has been set aside for Councilmembers to review the agenda and obtain
any further information that may be needed.
APPROVAL OF AGENDA
Motion by Ferry, second by Darcy, to approve the agenda, pulling
Items 7 and 8 from the Consent Calendar and moving Item 16 to
follow the Consent Calendar as Item 11A.
Hearing no objections, it was so ordered.
APPROVAL OF MINUTES
Motion by Ferry, second by Smyth, to re -approve the minutes of the
December 12, 2000 meeting and to approve the minutes of the
January 23, 2001, January 27, 2001, and February 6, 2001 meetings.
Hearing no objections, it was so ordered.
ITEM 1
CONSENT CALENDAR
READING OF ORDINANCE TITLES
By listing the ordinance titles on the public agenda and placing an item on the
Consent Calendar for Council to waive further reading of all ordinances whose titles
appear on the public agenda, this reading requirement is satisfied once Council
approves the Consent Calendar item. Determine that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 2
CONSENT CALENDAR
AWARD OF INSURANCE BROKER CONTRACT
City staff solicited proposals from regional and local insurance broker services for
r general liability, automobile, property, inland marine, crime, earthquake, and flood
insurance. The purpose for renewing this contractual agreement is to insure the
City is receiving the best services at the best price. Authorize the City Manager to
enter into a three-year contract not to exceed $362,428, with Insurance Associates
(formerly Antelope Valley Insurance Agency) to provide insurance broker services
for the City of Santa Clarita.
ITEM 3
CONSENT CALENDAR
ALLOCATION OF FUNDS FOR PROFESSIONAL BUILDING AND SAFETY
SERVICES
Allocation of funds for contractual services for plan review and inspection services
exceeding $50,000 for which funding is currently available in the Building & Safety
Division's budget for FY 2000 / 2001. Allocate funds for plan review and inspection
services as follows: 1) Professional plan review services by the Esgil Corporation in
the additional amount of $47,600 from Account No. 3710-8110 for a total annual
expenditure of $96,600 during FY 00-01; 2) Professional building inspection services
by Willdan Associates in the additional amount of $70,600 from Account No. 3710-
8001 for a total annual expenditure of $120,600 during FY 00-01; 3) Professional
employment services for building inspection and support services by Employment
Systems, Inc. in the additional amount of $26,000 ($12,000 from Account No. 3710-
8110 plus $14,000 from Account No. 3710-8001) for a total annual expenditure of
$75,795 during FY 00-01; 4) Professional building inspection services by P&D
Consultants in the additional amount of $12,600 from Account No. 3710-8001 for a
total annual expenditure of $60,230 during FY 00-01.
ITEM 4 —
CONSENT CALENDAR
CENTRAL PARK PHASE II – PROJECT NUMBER P4004 – AUTHORIZATION TO
ADVERTISE FOR BIDS
Staff has completed the design of the Park and is preparing to advertise for bids.
Approve the plans and specifications for Project No. P4004 provided by RJM Design
Group, Inc., and authorize advertising for bids for Central Park Phase II.
ITEM 5
CONSENT CALENDAR.
PAMPLICO PARK – PROJECT NO. P4003 – AUTHORIZATION TO ADVERTISE
FOR BIDS
Staff has completed the design of the Park and is preparing to advertise for bids.
Approve the plans and specifications for Project No. P4003 provided by RJM Design
Group, Inc., and authorize advertising for bids for Pamplico Park.
ITEM 6
CONSENT CALENDAR.
SUMMARY VACATION, PUBLIC SERVICE EASEMENTS (SEWER, FIRE LANE,
AND SUBDRAIN), TRACT NO. 44965, WITHIN LOTS 17 AND 19 THROUGH 23
Consideration of summary vacation of public services easements within Tract No.
44965, north and south of Shangri-La Drive. Adopt a resolution for the summary
vacation of those public service easements (sewer, fire lane, and subdrain
easements) as described on Exhibit "A" and shown on Exhibit "B"; and direct City
staff to record a certified copy of the original resolution in the office of the Registrar -
Recorder of the County of Los Angeles.
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ITEM 7
CONSENT CALENDAR
MTA 2000 ABBREVIATED CALL FOR PROJECTS — RESOLUTION
AUTHORIZING EXECUTION OF LETTERS OF AGREEMENT
Through the MTA 2000 Abbreviated Call for Projects, the City received a total of
$12,698,000 of MTA grant funds. The next step is to enter into a contract, known as
a Letter of Agreement (LOA), with the MTA, specifying how the grant funds will
flow to the City over the next three fiscal years and defining the proposed scope of
work and schedule for each project. Staff has prepared cash flow plans and scopes of
work for each of the six grant projects, and will return to the City Council with each
project for authorization to award design or construction contracts. Adopt a
resolution authorizing the City Manager or designee to execute on behalf of the City
the Letters of Agreement (LOA) and any other necessary grant documents with the
Metropolitan Transportation Authority (MTA) for the 2000 Abbreviated Call for
Projects.
Addressing the Council on this item was Douglas Hall.
In response to inquiries from Council, staff provided additional information.
ITEM 8
CONSENT CALENDAR
' APPROVAL OF PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR
BIDS FOR NEW TRAFFIC SIGNAL AND INTERCONNECT INSTALLATION AT
THE INTERSECTIONS OF SIERRA HIGHWAY / AMERICAN BEAUTY DRIVE
AND BOUQUET CANYON ROAD/ WELLSTON DRIVE (PROJECT NO. C0016)
Traffic signal and interconnect installation at the intersections of Sierra Highway /
American Beauty Drive and Bouquet Canyon Road / Wellston Drive. Approve the
plans, specifications, and estimates (PS&E); and authorize the advertisement for
bids for the traffic signal and interconnect installation project at the intersections of
Sierra Highway / American Beauty Drive and Bouquet Canyon Road / Wellston Dr.
ITEM 9
CONSENT CALENDAR
CONTRACT WITH TELECOMMUNICATION MANAGEMENT CORPORATION
FOR CABLE FRANCHISE CONSULTING SERVICES
The City's cable franchise agreements will expire within the next three years. Due
to the lengthy process, which includes extensive audits of the current franchise
agreements and scheduling of multiple public meetings, most cities begin the
process anywhere from two to three years in advance. Staff conducted a RFP
(Request for Proposal) and solicited responses from several well-known firma that
specialize in cable television and communication franchises.
In response to inquiries from Council, staff provided additional information.
Motion by Ferry, second by Kellar to award a contract to
Telecommunication Management Corporation, for an amount not to
exceed $83,400 over a three-year period, for consultant services for
cable franchise renewal. Funds have been budgeted in fiscal year
2000/2001 in Account No. 2100-8001. Authorize the City Manager or
designee to execute all documents, subject to City Attorney approval.
On roll call vote:
Ayes: Kellar, Ferry, Darcy
Noes: Smyth, Weste
Absent: None
Motion carried.
ITEM 11
CONSENT CALENDAR.
CHECK REGISTER NOS. 3 AND 4
Approval of the check registers. Adopt a resolution to approve and ratify for
payment the demands presented in Check Registers 3 and 4.
Motion by Smyth, second by Darcy, to adopt the Consent Calendar,
with the exception of Item 8.
On roll call vote:
Ayes: Darcy, Kellar, Ferry, Smyth, Weste
Noes: None
Absent: None
Motion carried.
ITEM 16
NEW BUSINESS
EXPANSION OF THE CHARACTER COUNTS! PROGRAM IN 2001, "THE YEAR
OF CHARACTER," IN THE CITY OF SANTA CLARITA
Through action taken earlier during the meeting, Item 16 was considered at this
time.
ITEM 12
CONTINUED PUBLIC HEARING
ANNUAL "CLEAN-UP" OF TITLE 16 "SUBDIVISIONS" AND TITLE 17 "ZONING"
OF THE UNIFIED DEVELOPMENT CODE (UDC)
Mayor Weste noted that the public hearing was opened on January 23, 2001.
Vince Berton, Planning Manager, outlined the proposal to modify various code
sections of Title 16 Subdivisions and Title 17 Zoning. Some of the amendments
include but are not limited to: administration; definitions; Downtown Newhall
Special Standards District; animal keeping and sign regulations.
No requests to speak were submitted on this item.
Mayor Weste closed the public hearing.
Motion by Smyth, second by Darcy, to adopt a resolution adopting
the negative declaration, introduce an ordinance entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
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CLARITA, CALIFORNL4, AMENDING TITLE 16 AND TITLE 17 OF
THE SANTA CLARITA MUNICIPAL CODE, ADOPTING VARIOUS
AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC)
and pass to second reading.
On roll call vote:
Ayes: Smyth, Darcy, Kellar, Ferry, Weste
Noes: None
Absent: None
Motion carried.
ITEM 13
CONTINUED PUBLIC HEARING
AMENDMENTS TO SECTIONS 8.20 AND 8.24 OF TITLE 8 - "ANIMALS" AND
SECTION 11.44 OF TITLE 11- "PUBLIC PEACE AND WELFARE" OF THE CITY
OF SANTA CLARITA MUNICIPAL CODE
Mayor Weste noted that the public hearing was opened on January 23, 2001.
Vince Berton, Planning Manager, outlined the proposal to modify a section of Title 8
- Animals, and Title 11 - Noise. These amendments include adding language for
the keeping of cats and dogs and language for infraction procedures under the noise
ordinance. A corrected Exhibit A listing the amendments to the Municipal Code was
r distributed.
Addressing the Council on this item was Sally Chase Clark and Allan Cameron.
Mayor Weste closed the public hearing.
Motion by Ferry, second by Kellar, to introduce an ordinance
entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING TITLE 8 "ANIMALS"
AND TITLE 11 "PUBLIC PEACE AND WELFARE" OF THE CITY OF
SANTA CLARITA MUNICIPAL CODE and pass to second reading.
On roll call vote:
Ayes: Darcy, Kellar, Ferry, Smyth, Weste
Noes: None
Absent: None
Motion carried.
ITEM 14
PUBLIC HEARING
INCREASE IN THE DEVELOPER FEES FOR FIRE PROTECTION FACILITIES
IN ACCORDANCE WITH THE JOINT COLLECTION AGREEMENT BETWEEN
THE CITY OF SANTA CLARITA AND THE CONSOLIDATED FIRE
PROTECTION DISTRICT OF LOS ANGELES COUNTY
Mayor Weste opened the public hearing.
Sharon Dawson, City Clerk, stated that all notices required have been provided.
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Ruben Barrera, Building Official stated that the purpose of this hearing is to
consider the annual reassessment of County Fire Facilities and subsequent
adjustment of related development fees.
No requests to speak were submitted on this item.
Mayor Weste closed the public hearing.
Motion by Darcy, second by Kellar, to adopt a resolution pertaining
to developer fees for funding of fire protection facilities.
On roll call vote:
Ayes: Kellar, Ferry, Smyth, Darcy, Weste
Noes: None
Absent: None
Motion carried.
Council consensus to consider Item 17 at this time.
ITEM 17
NEW BUSINESS
APPROVAL OF FUNDING TO SUPPORT THE SBC SENIOR CLASSIC GOLF
TOURNAMENT
Item 17 was considered at this time.
RECESS AND RECONVENE
Mayor Weste called a recess at 8:35 p.m. and reconvened the meeting at 8:55 p.m.
ITEM 15
UNFINISHED BUSINESS
STATUS REPORT ON CONTINUED NEGOTIATIONS WITH FRANCHISED
SOLID WASTE HAULERS
Jeffrey Lambert, Director of Planning and Building Services, stated that pursuant to
Council direction, staff has negotiated with the franchised municipal solid waste
haulers since April 2000 to obtain service enhancements and a rate reduction /
freeze similar to those that could be achieved through re -bidding the franchise. On
November 14, 2000 staff provided an update to the Council on the status of the
negotiations that had taken place since April, 2000. At that time, Council directed
staff to finalize negotiations and return to the Council when full agreement with all
parties was reached, including agreement on the potential diaper recycling program
(pending finalization of the independent study and Council direction at the study
session on diaper recycling). Following the January 2, 2001 City Council Study
Session, staff met with the haulers to conclude the negotiations, and was
unsuccessful in obtaining a modification package in which all parties were in
agreement.
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After the agenda report was prepared and distributed, staff was able to reach
Ef agreement in all parts of the discussion with the current haulers. In addition, staff
received a formal proposal from BFI this morning. In order to consider this
proposal, Council would need to direct staff to provide notice to re -bid the franchise.
A new Alternative Action 1 was provided as follows: Approve the agreement as
presented, direct staff to prepare the necessary contract amendments and return to
the Council with a modified franchise agreement that reflects all of the agreements
for adoption.
Addressing the Council on this item was Karl McCarthy representing Santa Clarita
Disposal and Blue Barrel Disposal; Sally Chase Clark; Tim Burkhart; Stephanie
Burkhart; Lefty Randall representing Rent -a -Bin; Mike Naoum; Wayde Hunter
representing North Valley Coalition; Chris Fall representing Blue Barrel/Santa
Clarita Disposal (submitted material); Lynne Plambeck; Ralph Kroy, Ed Colley;
Ronald Krell representing Atlas/Consolidated Disposal Services; Don Fleming;
James Lauffer; Jeff Stevenson; Allan Cameron; Jerry Neuman representing Crown
Disposal; Tim Ben Boydston representing Canyon Theatre Guild; Connie Worden
Roberts; Jim Ambroso representing BFI (submitted material); and Steve Arklin.
Three written comments were submitted on this matter.
Motion by Ferry, second by Darcy, to enter into contracts with each
r " of the current haulers based on amended Alternative Action 1.
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On roll call vote:
Ayes: Darcy, Ferry
Noes: Smyth, Kellar, Weste
Absent: None
Motion failed.
Motion by Smyth, second by Kellar, to direct staff to meet with
representatives of Allied Waste/BFI to get detailed information on
the bullet points contained in the proposal dated February 12, 2001,
bringing the information back to Council as soon as possible,
without opening the bid process.
On roll call vote:
Ayes: Kellar, Smyth, Weste
Noes: Ferry
Absent: None
Abstain: Darcy
Motion carried.
ITEM 16
NEW BUSINESS
EXPANSION OF THE CHARACTER COUNTS! PROGRAM IN 2001, "THE YEAR
OF CHARACTER," IN THE CITY OF SANTA CLARITA
Adele Macpherson, Community Services Superintendent, reported that in November
1995 the City of Santa Clarita adopted a resolution supporting CHARACTER
COUNTS! and joined the national CHARACTER COUNTS! Coalition. The proposal
is to expand the program to increase membership and participation of the City's
coalition, awareness of the program, and its significance to the citizens of the City.
The expansion would include outreach to the schools, businesses, community
leaders, and youth sport representatives to provide education and training on how to
promote the values of the CHARACTER COUNTS! program.
No requests to speak were submitted on this item.
Motion by Kellar, second by Darcy, to authorize $52,000 to be
transferred from City Council Contingency Account No. 1240-7401 to
Account No. 7455-8110 for the hiring of a nationally certified
Character Education Trainer. Authorize the City Manager or
designee to execute all documents thereto, subject to City Attorney
approval.
On roll call vote:
Ayes: Ferry, Smyth, Darcy, Kellar, Weste
Noes: None
Absent: None
Motion carried.
ITEM 17
NEW BUSINESS
APPROVAL OF FUNDING TO SUPPORT THE SBC SENIOR CLASSIC GOLF
TOURNAMENT
In report, Mike Haviland, Marketing and Economic Development Manager, advised
that the City is expected to host 60,000 to 80,000 spectators throughout the week of
the SBC Senior Classic golf tour with the inaugural event held at the Valencia
Country Club on March 5 - 11, 2001. The event is contracted with the Valencia
Country Club for the next 5 years.
Council consensus to waive the staff presentation.
No requests to speak were submitted on this item.
Motion by Darcy, second by Kellar, to approve the proposed
expenditure in the amount of $50,000 for this year, pending approval
of contractual agreement between the City of Santa Clarita and SBC
Senior Classic (to be presented for Council review on February 18,
2001). Transfer $50,000 from City Council contingency account 1240-
7401 to account 1811.8110.
On roll call vote:
Ayes: Ferry, Smyth, Darcy, Kellar, Weste
Noes: None
Absent: None
Motion carried.
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STAFF COMMENTS
There were no staff comments.
Councilmember Darcy commented on a meeting to be held tomorrow evening by the
Castaic Lake Water Agency on their Urban Water Management Plan.
CLOSED SESSION
There was none.
ADJOURNMENT
Mayor Weste adjourned the meeting at 10:62 p.m. in memory of Sam Garcia,
Dale Evans, Michael Kilbane and Frank Hogan.
A special meeting of the City Council will be held Tuesday, February 20, 2001, at
4:00 p.m. at City Hall, 23920 Valencia Blvd., Santa Clarita, CA, to conduct a
followup Team Building session.
The next regular meeting of the City Council will be held Tuesday, February 27,
2001 at 6:00 p.m. in the Council Chamber, 1° floor of City Hall, 23920 Valencia
Blvd., Santa Clarita, CA. (NOTE NEW TIME)
ATTEST:
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