HomeMy WebLinkAbout2001-03-13 - MINUTES - SPECIAL REG MTG (2)CITY OF SANTA CLARITA
CITY COUNCIL
X94 UTES OF SPECIAL MEETING
4:30 PAL
BENUTES OF REGULAR MEETING
6:00 P.M.
MARCH 139 2001
CALL TO ORDER
Mayor Weste called to order the special meeting of the City Council at 4:34 p.m.
ROLL CALL
All Councilmembers were present, with the exception of Councilmembers Ferry and
Smyth.
PUBLIC PARTICIPATION
_There was none.
CLOSED SESSION
Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the
purpose of holding a:
�+ CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
f( Government Code Section 54956.9(b) — one matter
RECESS AND RECONVENE
Mayor Weste recessed the meeting to closed session at 4:35 p.m. and reconvened the
meeting at 6:02 p.m.
CITY ATTORNEY ANNOUNCEMENT
Carl Newton, City Attorney, announced
Session that was required to be reported.
that no action was taken during Closed
ADJOURNMENT
Mayor Weste adjourned the meeting at 6:03 p.m.
CITY CLERK'S ANNOUNCEMENT
Sharon Dawson, City Clerk, announced that anyone wishing to address an item on
the agenda should fill out a speaker's slip and submit it to the City Clerk before the
item is announced by the Mayor.
INVOCATION
Councilmember Kellar gave the invocation.
CALL TO ORDER
Mayor Weste called to order theregular meeting of the City Council at 6:07 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Smyth led the flag salute.
COUNCILMEMBER COMMENTS
Councilmember Ferry commented on schools, including requesting a status for the
McGrath elementary school site; urging attendance at a meeting tomorrow night for
the Hart School District regarding scheduling; holding a schoolleducation summit;
and ways to ensure school safety with the Sheriffs Department being ready to
respond. Request was also made to report back on including baseball practice fields
at Central Park.
Councilmember Smyth commented on the armed services plaques now on display at
the rear of the Council Chamber and sending a letter of support for the Mike
Hoefnin Foundation.
Councilmember Kellar commented on the preparedness of the Sheriffs Department
in the case of a school or other emergency and invited Don Rodriguez, Chief of
Police, to comment.
Councilmember Darcy commented on newspapers being stolen that have been put
out for recycling and on a program to be aired Thursday evening on Channel 20 for
the upcoming Cowboy Poetry Festival events.
Mayor Waste requested an update on the Aquatic Center and questioned the status
of Knox boxes for emergency access by the Fire and Sheriffs Departments. Don
Rodriguez, Chief of Police, and Jeff Lambert, Director of Planning & Building
Services, offered comments.
COADUTTEE REPORTS
Councilmember Darcy reported on an upcoming Sanitation District meeting and
recent SCAG meetings on high speed rail and expansion of LAX.
George Caravalho, City Manager, reported on a planning session of the Hart School
District held last weekend and outlined topics discussed. Suggestion was made that
talented students be invited to attend meetings of the Council to display their
abilities.
AWARDSIRECOGNITION TO MEMBERS OF THE COMMUNITY
Mayor Weste and Councihnembers acknowledged the participants in the 2001 Youth
in Government program. Judy Baker, coordinator of this year's program, presented
certificates to each participant.
PRESENTATIONS TO THE CITY
There were none. _
PUBLIC PARTICIPATION
Addressing the Council at this time was Pamela Burton regarding building schools;
and Doree Baklash regarding overcrowded schools.
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STAFF COMMENTS
In response to requests from Councilmembers, staff provided the status of various
school sites in the valley.
EXECUTIVE SESSION
This time has been set aside for Councilmembers to review the agenda and obtain
any further information that may be needed.
APPROVAL OF AGENDA
Motion by Kellar, second by Darcy, to approve the agenda, pulling
Items 6 and 8 from the Consent Calendar.
Hearing no objections, it was so ordered.
APPROVAL OF MINUTES
Motion by Smyth, second by Ferry, to approve the minutes of the
February 22, 2001, February 27, 2001, February 28, 2001, March 8, 2001
and March 6, 2001 meetings.
Hearing no objections, it was to ordered.
ITEM i
j CONSENT CALENDAR
READING OF ORDINANCE TITLES
By listing the ordinance titles on the public agenda and placing an item on .the
Consent Calendar for Council to waive further reading of all ordinances whose titles
appear on the public agenda, this reading requirement is satisfied once Council
approves the Consent Calendar item. Determine that the titles to all ordinances
which appear on this public agenda have been read and waive further reading.
ITEM 2
CONSENT CALENDAR
CITY COUNCIL SUMMER RECESS AND HOLIDAY RECESS
The City Council has previously identified a period of time during the summer in
which regular meetings of the Council are canceled, as well as any holiday meetings.
Declare City Council summer recess for July 24, August 7 (Study Session), and
August 14. Also declare a holiday recess for December 25,'2001.
ITEM 3
CONSENT CALENDAR
JOINT CITY — COUNTY VALLEY WIDE GENERAL PLAN — PHASE 2 — ADOPT
SCOPE OF WORK AND AWARD CONTRACT TO EIP ASSOCIATES
The City is underway in a multi-year effort to update its General Plan jointly with
the County. This project was developed with multiple phases in order to ensure
concurrence between the City and the County throughout the process. Phase 2 is
anticipated to start in March 2001. Completion of Phase 2 (in November 2001) will
result in a set of guiding principles to be adopted by the County and the City to base
an update of the General Pian. Award contract to EIP Associates to complete Phase
2 of the Joint City / County Valley Wide General Plan in an amount not to exceed —
$133,969.00. Also, authorize the City Manager or a designee to execute all
documents, subject to City Attorney approval. Approve a transfer of $68,969.00
from the Council Contingency Fund Account No. 1240-7401 to Account No. 3120-
8110.
ITEM 4
CONSENT CALENDAR
VALENCIA GLEN POOL REHABILITATION
During the Fiscal Year 2000 / 2001 Capital Improvement Plan budget process, staff
requested funds for the repairs and upgrades to Valencia Glen Park Pool. This
request was approved, and funds were allocated to the project in the budget process.
In December 2000, staff hired the services of Jones & Madhavan Architecture and
Engineering for the drawing of plans and specifications. The work to be completed
will include the replacement of the pool deck and drain, the replacement of piping,
and pool deck lighting. Approve plans and specifications for Project No. P0003-8001,
and authorize advertising for bids for Valencia Glen Pool Rehabilitation.
ITEM B
CONSENT CALENDAR
SIERRA HIGHWAY BRIDGE RESTORATION, PROJECT NO. S3014 – APPROVAL
OF PROGRAM SUPPLEMENT NO. M006
The Sierra Highway Bridge Restoration project will widen the northbound and —
southbound Sierra Highway bridges that span the Santa Clara River. The bridge
widening project is part of the Highway Bridge Replacement / Rehabilitation
(HBRR) program under which 80 percent of project costs are funded through federal
participation and the remaining 20 percent of project costs will be funded by the City
and the County of Los Angeles. Program Supplement No. M006 is the supplement
agreement for this project, which is currently in the preliminary engineering phase
of the project. Approve Program Supplement No. M006 for the Sierra Highway
Bridge Restoration, Project No. S3014; and authorize the City Manager or designee
to execute all documents, subject to City Attorney approval.
ITEM 6
CONSENT CALENDAR
DALBEY DRIVE – ESTABLISHING PASSENGER LOADING / UNLOADING
ZONE AND NO -STOPPING ZONE FOR PLACERITA JUNIOR HIGH SCHOOL
Establish a passenger loading / unloading zone and a no -stopping zone along the
north side of Dalbey Drive, adjacent to Placenta Junior High School. Adopt a
resolution establishing a passenger loading / unloading zone (200 feet) and a no -
stopping zone (200 feet) for Placenta Junior High School along the north side of
Dalbey Drive.
In response to inquiries from Councilmembers, staff provided information.
ITEM 7
CONSENT CALENDAR
TRANSIT SERVICE AND MAINTENANCE REQUEST FOR PROPOSALS –
Release of Request for Proposals for Transit Service and Vehicle Maintenance, with
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award of contract scheduled for June 12, 2001 and a contract effective date of
August 5, 2001. Authorize the City Manager to release the Request for Proposals
(RFP) for Operation and Maintenance of Transit Services.
ITEM 8
CONSENT CALENDAR
PEDESTRIAN ACCESS IMPROVEMENTS TO BUS STOPS, PHASE I, PROJECT
NO. T0014 — AWARD CONSTRUCTION CONTRACT
The scope of work includes the installation of three traffic signals on Soledad
Canyon Road at the intersections of Oak Spring Canyon Road, Flowerpark Drive,
and Poppy Meadow Street, and sidewalk improvements to bus stops. Award the
construction contract for the Pedestrian Access Improvements to Bus Stops, Phase I,
Project No. T0014, STPLER 5450=017, to the second lowest bidder, L.A. Signal, Inc.,
in an amount of $242,610.00 and authorize a 10 percent contingency expenditure in
the amount of $25,000.00; approve the request to withdraw the bid by the first
lowest bidder, Prism Engineering Inc., and the release of the bid bond; approve
Program Supplement Agreement No. MO10 for STPLER-5450(017), E.A. No. 07-
'931689; and authorize the City Manager or designee to execute all documents,
subject to City Attorney approval.
Addressing the Council on this item was Berta Gonzalez -Harper.
7 In response to inquiries from Councilmembers, staff provided information.
! ITEM 9
CONSENT CALENDAR
INSTALLATION OF ENERGY-EFFICIENT TRAFFIC SIGNAL DISPLAYS —
PHASE II, AND BATTERY BACK-UP SYSTEMS
This is the second phase of the installation of energy-efficient traffic signal displays
using the Light Emitting Diode (LED) technology as part of Southern California
Edison's (Edison) LED rebate program. In addition, the item will request approval
of plans and request authorization to advertise a new project to install a traffic
signal battery back-up system at 10 to 13 major intersections. Approve the plans
and specifications; authorize the advertising for bids for the installation of battery
back-up systems, and expand the City's contract with Metro Parking and Traffic
Systems, Inc. to install additional LED traffic signal displays. Approve the transfer
of funds in the amount of $79,000.00 from Account No. 4332-8001 and $73,000.00
from Account No. 4331-8001 to CIP Project No. C0017201-8001; and $30,000.00 from
Account No. 4321-8001, $40,000.00 from Account No. 4322-8001, and $28,000.00
from Account No. 4321-8028 to CIP Project No. C0017001-8001.
ITEM 10
CONSENT CALENDAR
RESOLUTION SETTING THE PUBLIC HEARING FOR THE ANNEXATION OF
TERRITORY INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT
T1 FOR LYONS AVENUE MEDIANS
This item proposes to cancel the March 13, 2001 public hearing to annex commercial
properties along the north and south sides of Lyons Avenue, from Orchard Village
Road to San Fernando Road into Landscape Maintenance District Tl, as annexation
No. TI -G. The public hearing will be reset, and property owners will receive mailed —
ballots to vote on the annexation and whether or not to pay a total proposed annual
assessment of $4.12 per month per parcel for each of 42 parcels ($49.46 collected
annually on the tax bills). Adopt a resolution to rescind Resolution No. 01-11 and
reset the public hearing for May 8, 2001.
ITEM 11
CONSENT CALENDAR
CHECK REGISTER NOS. 8 AND 9
Approval of the check registers. Adopt a resolution to approve and ratify for
payment the demands presented in Check Registers 8 and 9.
Motion by Smyth, second by Kellar, to adopt the consent calendar.
On roll call vote:
Ayes: Darcy, Kellar, Ferry, Smyth, Weste
Noes: None
Absent: None
Motion carried.
ITEM 12
SOLID WASTE FRANCHISE
Jeffrey Lambert, Director of Planning and Building Services, reported that on March
6, 2001, the City Council heard testimony and discussed the Solid Waste Franchise.
A motion was made and approved to continue this item to the meeting of March 13,
2001, to allow the Councilmembers additional time to consider the issues associated
with this decision.
George Caravalho, City Manager, reported on the figures for recycled materials
being diverted from landfills and reviewed the staffs efforts to date.
Addressing the Council on this item was Karl McCarthy representing Blue Barrel;
Chris Fall representing Blue Barrel and Santa Clarita Disposal; Charlotte Kleeman;
William Hutton representing Blue Barrel and Santa Clarita Disposal; Cathie
Kincheloe; Barbara Stearns -Cochran; B.J. Atkins; Tim Burkhart; Judy Penman; Pat
Warford; Chris Hoefilin; Judith Cassis; Wayde Hunter representing North Valley
Coalition; Connie Worden-Roberta; Bill Wittenberg; William Johnson; Carl
Goldman; Olga Kaczmar; John Grannis; Ann Irvine; Jim Ambroso representing
Allied/BFI; Doris Carlson; Javier Polanco; Kent Carlson (submitted material); and
Matt Terrell representing Atlas Consolidated and Republic Services.
One written comment was submitted on this item.
In response to inquiries from Councilmembers, staff provided information.
Motion by Ferry, second by Darcy, to direct the City Manager and
City Attorney to prepare an agreement with the existing haulers as
negotiated with the following amendments: 10 -year fixed term (with
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no evergreen clause) and a senior rate of $15 per month; to prepare a
j( competitive non-exclusive franchise for roll -offs; requiring an annual
audit as specified in the franchise; requiring hauler route
verification; incorporating these deal points into a new contract
with language contained in the 3/13/01 draft contract prepared by
the City Attorney; with the diaper recycling issue to be addressed
separately at a future time.
On roll call vote:
Ayes: Kellar, Ferry, Smyth, Darcy
Noes: Weste
Absent: None
Motion carried.
RECESS AND RECONVENE
Mayor Weste called a recess at 8:50 p.m. and reconvened the meeting at 9:10 p.m.
ITEM 13
NEW BUSINESS
PROGRESS REPORT ON SIGN COMPLIANCE
Enrique Diaz, Assistant Planner 11, reported that the City has conducted an
extensive sign outreach effort throughout the entire business community with
information about the sign amortization which included mail notification, hand
!' distribution of flyers and brochures, newspaper ads, and one-on-one meetings with
business and property owners. "Before and after' pictures were displayed.
Addressing the Council on this item was Scott Crothers representing the Saugus
Community Group; Berta Gonzalez -Harper representing the Canyon Country Better
Than Ever Committee; and Karen Williams representing the Seco Canyon HOA.
Council received report.
COUNCIL COMMENTS
Councilmember Kellar encouraged participation in the household hazardous waste
clean up at College of the Canyons this weekend.
STAFF COMMENTS
George Caravalho, City Manager, reminded of a special study session on Tuesday,
March 20, 2001 beginning at 5:80 to discuss budget preparations.
CLOSED SESSION
There was none.
ADJOURNMENT
r^ Motion by Smyth, second by Darcy, to adjourn the meeting at 9:29
1 p.m.
Hearing no objections, it was so ordered.
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FUTURE MEETINGS
A Special Study Session will be held Tuesday, March 20, 2001 at 5:30 p.m. in
the Century Room, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita,
CA.
The next regular meeting of the City Council will be held Tuesday, March 27,
2001 at 6:00 pm. in the Council Chamber, 1" floor of City Hall, 23920
Valencia Blvd., Santa Clarita, CA.
ATTEST:
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