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Home My WebLink About2002-06-25 - AGENDA REPORTS - BUDGET ADJUSTMENTS (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR DATE: June 25, 2002 City Manager Approva Item to be presented by: Steve Stark SUBJECT: FISCAL YEAR 01-02 BUDGET ADJUSTMENTS DEPARTMENT: Administrative Services RECOMMENDED ACTION The City Council: 1) Adopt a Resolution approving a loan, previously approved by the Council, from the General Fund to the Eastside Bridge and Thoroughfare District, in the amount of $1,400,000 2) Adopt a Resolution approving a loan, previously approved by the Council, from the General Fund to the Eastside Bridge and Thoroughfare District, in the amount of $1,100,000 3) Adopt a Resolution approving a loan, previously approved by the Council, from the Via Princessa Bridge and Thoroughfare District to the Eastside Bridge and Thoroughfare District, in the amount of $1,465,664 4) Approve Budget Amendments as shown on Attachment A. 5) Authorize the write-off of the Caltrans Account Receivable for the NPDES stormwater fees in the amount of $834,993. BACKGROUND During the course of the Fiscal Year, several items have come to staffs attention that need to be adjusted and approved by the City Council. These adjustments are to ensure proper authorization and recording of events that have occurred during the last fiscal year. Staff is requesting that Council adopt the attached resolutions to properly record the loans needed to fund portions of the Golden Valley Road project. The project and funding have been previously approved by the City Council, but no resolution was adopted approving a loan of funds from the specified fund to the Eastside Bridge & Thoroughfare Fund. The loans will be paid back when the money is available in the Eastside B&T District Staff is also requesting that Council appropriate money to selected accounts found in Attachment A for items such as the increased costs incurred for legal services and to correctly record the costs of Golden Valley Road as an Eastside Bridge & Thoroughfare District expenditure. Also during the year, City Council decided to no longer pursue collection regarding the fees assessed to CalTrans for stormwater utility requirements. Staff is requesting that the City Council authorize staff to write-off the remaining CalTrans receivable in the amount of $834,993. Agenda Item 0-2--10 q 6 2--r 0$ FISCAL YEAR 01-02 BUDGET ADJUSTMENTS June 25, 2002 — Page 2 ALTERNATIVE ACTION Other action as directed by Council. FISCAL IMPACT Total City appropriations will increase by $1,431,156, and budgeted revenues will increase by $1,394,137. ATTACHMENTS Attachment A — Schedule of Year End Amendments Resolution Approving a Loan to the Eastside Bridge & Thoroughfare District Resolution Approving a Loan to the Eastside Bridge & Thoroughfare District Resolution Approving a Loan to the Eastside Bridge & Thoroughfare District DS:hds Council\Smith\Year End\FY 0102\YE Adjustments\YE Adiiustuents.doc CITY OF SANTA CLARITA FY 01-02 YEAR-END BUDGET AMENDMENTS 001 1210 8200 Legal Expense 60,000.00 Increase Legal Budget due to Canyon Country Library 001 2100 8200 Legal Expense 25,000.00 Incr. Legal Budget due to 12 acre purch.. & Cable Franchise 001 3110 8200 Legal Expense 220,000.00 Increase Legal Budget due to Porta Bella and other items 001 7100 8200 Legal Expense 18,000.00 Increase Legal Budget 001 9510 Transfer Out 240,000.00 Increase Legal Budget in Self Insurance Fund 001 S3008001 8001 Golden Valley Rd. Ph.3 (1,400,000.00) Correct for B&T Loan 001 C3005001 8001 GVR-Sierra Hwy to SR14 (1,100,000.00) Correct for B&T Loan 001 74471 7312 Special Supplies 21,754.00 Increase Local Match for OCJP Family Violence Grant 001 3710 8110 Contractual Services 40,000.00 Increase in revenue from the County resulted in increased 001 4371 �tal ex, JOendt res 8029 Inspection Services 13,950.00 payments to the County Incr. Professional Services for grading permits received (1 861,296:00) Revenue 001 5001 Vehicle License Fee 400,000.00 Rev. increase to reflect new budget based on actuals 001 4213 Plumbing Permits 75,000.00 Rev. increase to reflect new budget based on actuals 001 6102 Building Plan Check 88,000.00 Rev. increase to reflect new budget based on actuals 001 6109 Industrial Waste Imp Fee 40,000.00 County Collected Industrial Fees Total Reuehues,. 603,000:00 210 9501 Transfer Out 545,257.29 Transfer out to Parks Grants to correct funds Til Expenditures 302 S3008302 8001 Golden Valley Rd. Ph.3 1,400,000.00 To correctly record loan from General Fund 302 C3005302 8001 GVR-Sierra Hwy to SR14 1,100,000.00 To correctly record loan from General Fund Total Expenditurgs 2,500,000:00 301 6193 Bouquet Canyon B&T Fee (1,465,664.00) To record revenue to appropriate fund 303 6193 Via Princessa B&T Fee 1,465,664.00 To record revenue to appropriate fund �tal Rer(eriges' ..' 0: 604 1600 8201 604 1600 Legal Exp. 60,000.00 Record Legal Exp. In Self Ins Fund (From G.F.) 8501 2telsxpendittfres Risk Liability 180,000.00 Insurance Incr. and Compensation Claims Paid (from ' 240,000.00' 604 681 BJA Law Enforcement Grant Expenditures 108 7498 8110 Professional Services 7,194.58 Increase BJA #4 Grant Revenues 108 5955 BJA Law Enfor. Grant #4 5,879.62 Revenue Offset YE Adjustments.xls 6/19/2002 Attachment A Prepared By: Dan Smith