HomeMy WebLinkAbout2002-01-22 - AGENDA REPORTS - EL NINO STABILIZATION (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: January 22, 2002
City Manager Approval:
Item to be presented by:
Christopher C. Price
SUBJECT: SOLEDAD EL NINO BANK STABILIZATION PROJECT ACCEPTANCE —
PROJECT NO. D4001
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
1. City Council accept the work performed by Calex Engineering Company on the Soledad El
Nino Bank Stabilization, Project No. D4001; direct the City Clerk to file the attached
Notice of Completion; and direct staff to release the 10 percent retention 35 days after the
Notice of Completion is recorded, provided no stop notices, as provided by law, have been
filed.
2. Authorize the City Manager to execute a change order to the Professional Services Contract
with Allan E. Seward Engineering Geology, Inc. for contractual geology inspection services
associated with this project. The total value of the contract is not to exceed $72,000.00.
BACKGROUND
As a result of the heavy storm season in 1997/98, restoration efforts were initiated to prevent
future erosion of the riverbank along Soledad Canyon Road across from the former
Saugus Speedway. Emergency Relief Restoration funds from the Federal Highway
Administration (FHWA) were secured to fund 88.53 percent of this bank stabilization project.
This project consisted of placing 1,200 linear feet of soil cement bank stabilization along the
riverbank. This type of floodwater protection has been successfully used throughout the
Santa Clarita Valley. Existing rock was utilized at each end of the project.
The original construction contract in the amount of $672,364.00 with a 15 percent contingency
was awarded on September 25, 2001. At the City Council's direction, staff met with
environmental groups regarding project permitting through the U.S. Army Corps of Engineers.
The permit required utilizing a biologist full-time on the project. Additionally, a geologist was
required to test compaction of both subgrade and soil cement.
The original estimate for contractual geology inspection anticipated project costs that did not
exceed the City Manager's contract approval authority. However, the combination of additional
project hours and a prevailing wage requirement associated with the federal funds secured by
the City for this project has increased geology inspection costs and requires City Council
approval.
�- 41yanda Item:
SOLEDAD EL NISO BANK STABILIZATION PROJECT ACCEPTANCE
January 22, 2002 — Page 2
Adequate funds for all project -related costs, including additional geology inspection services,
have been previously appropriated by the City Council. No new appropriations related to the
completion and acceptance of this project are being requested at this time.
This project was completed to the satisfaction of the City Engineer on November 21, 2001. The
total cost for construction was $686,160.00, which included $672,364.00 for the original contract
amount and $13,796.00 (less than two percent) in construction change orders.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The project was completed on time and within budget. The appropriated project budget and
actual project expenditures are as follows:
Appropriated Project Budget
Construction
Environmental
(Contingency
Total
$672,364.00
$ 90,000.00
$100,855.00)
$863,219.00
*Includes $36,843.00 in utilized contingency funds.
ATTACHMENTS
Actual Project Expenditures
Construction
Environmental
Total
Notice of Completion of Public Improvement and Work
Exhibit "A" — Location Map
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$686,160.00
$113,047.00
$799,207.00*
RECORDING REQUESTED BY:
City of Santa Clarita
Transportation & Engineering Services Department
WHEN RECORDED, MAIL TO:
Sharon L. Dawson, CMC, City Clerk
City of Santa Clarita
23920 Valencia Boulevard, Suite 304
Santa Clarita, CA 91355-2196
RECORDING FEES EXEMPTED
G.C. • 6103 and 27383
Above This Line For Recorder's Use
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. The City of Santa Clarita, a municipal corporation, is the owner of a certain public
improvement known as Soledad El Nino Bank Stabilization Project No. D4001.
2. The City's address is 23920 Valencia Boulevard, Suite 300, Santa Clarita,
California 91355-2196.
3. The general location of said public improvement is in the heart of the Santa Clarita Valley
approximately 3,000 linear feet east of the Bouquet Canyon-Soledad Canyon Junction.
4. On September 25, 2001, a contract to construct said public improvement was awarded to
Calex Engineering Company, 23651 North Pine Street, Santa Clarita, California 91321.
Work under said contract was completed on November 21, 2001, to the satisfaction of the
City Engineer, and was accepted by the City on January 22, 2002.
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I have read the foregoing Notice of Completion and know its contents. I am the City Clerk of
the City of Santa Clarita and am authorized to make this verification for and on its behalf, and
I make this verification for that reason. I am informed and believe and on that ground allege
that the matters stated in the foregoing document are true. I declare under penalty of perjury
under the laws of the State of California that the foregoing is true and correct.
Sharon L. Dawson, CMC, City Clerk
City of Santa Clarita
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