HomeMy WebLinkAbout2002-11-26 - AGENDA REPORTS - HOLIDAY PARADE PARTICIPATION (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approva
Item to be presented by: Chris Dast6,
DATE: November 26, 2002
SUBJECT: PARTICIPATION AND CO-SPONSORSHIP OF THE HOLIDAY PARADE
DEPARTMENT: Field Services
RECOMMENDED ACTION
City Council approve the City's co-sponsorship of the 2002 Holiday Parade. Appropriate
$12,000 from City Council Contingency Account No. 2250-7401, $4,000 to Field Services
Account No. 5100-8001, and $8,000 to Sheriff's Department Account No. 6100-8076 to cover
costs associated with co-sponsorship of 2002 Holiday Parade. Direct staff to perform an
analysis following the 2002 Holiday Parade regarding future co-sponsorship.
BACKGROUND
In 2001, citizens comprising the Fourth of July Parade Committee suggested and established
a new parade to be held during the holiday season. It was further suggested that the parade
be held in the Canyon Country area of the City. The first parade was held on
December 1, 2001, beginning in the area of Whites Canyon Road, and traversing Soledad
Canyon Road to the east.
The Holiday Parade Committee has once again requested commitment of City resources for
traffic control and road closure. Staff has reviewed the expenses incurred at the 2001 Holiday
Parade. It has been determined that based on that review, $4,000 of City resources would be
required for this event. That estimate includes the expense of personnel to perform traffic
control with associated equipment, and street sweeping of the parade route for the event. Given
that this expenditure was not anticipated in the current budget, it is necessary to appropriate
funds. In addition, it has been estimated that an additional $8,000 is required for sheriff
personnel and equipment for the parade.
The parade is planned for December 1, 2002. Because the 2001 Holiday Parade created
significant congestion which severely impacted local businesses during the critical holiday
shopping period, City staff and the Sheriffs Department received numerous negative telephone
calls. Therefore, this year the parade will traverse Soledad Canyon Road from Whites Canyon
Road at the Canyon Country Plaza east. The parade will turn south on Vilna Avenue, west on
Mandan Street, ending at Luther Drive behind the Soledad Entertainment Center. Organizers
4(yenda Itema.
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PARTICIPATION AND CO-SPONSORSHIP OF THE HOLIDAY PARADE
November 26, 2002 — Page 2
have assured staff that they are conducting extensive outreach to all impacted areas to inform
all of the event and apprise those affected of road closures.
ALTERNATIVE ACTION
City Council not authorize use of staff, services, and equipment for the parade.
City Council provide for staff, service, and equipment, and seek reimbursement for all costs..
Other action as determined by Council.
FISCAL IMPACT
Funds for this activity were not appropriated as part of the Fiscal Year 2002/2003 budget
process. There is currently $1,579,456 available in the City Council Contingency. Approval of
this request will leave a remaining balance of $1,567,456.
ATTACHMENT
None
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