HomeMy WebLinkAbout2002-09-10 - AGENDA REPORTS - JANITORIAL SERV CONTR (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR i/
City Manager Approva
Item to be presented by: Clete
DATE: September 10, 2002
SUBJECT: ONE-YEAR RENEWAL OF JANITORIAL SERVICES CONTRACT
DEPARTMENT: Field Services
RECOMMENDED ACTION
City Council approve a one-year renewal of existing contracts for janitorial services for all
Parks facilities and the Sports Complex. Authorize the City Manager or designee to execute
all documents for the renewal of this current contract, subject to City Attorney approval.
BACKGROUND
InIn order to ensure quality janitorial services at a fair price for all parks facilities and the Sports
Complex, the current vendor was selected through the formal bid process during
FY 2001/2002. A point system was established with selection criteria based on four areas of
importance, including results of onsite evaluations, verification of references, annual cost, and
total man-hours to demonstrate ability. At the City Council meeting on June 26, 2001, Council
authorized the use of these multiple criteria as a valid method for vendor selection, and
supported staffs recommendations. That same City Council action also awarded contracts for
bids FS 00-01-20 and FS 00-01-21 to Bell Building Maintenance, and included approval to
renew the contracts for up to three additional one-year terms. The vendor selected, Bell
Building Maintenance, has provided high quality services in a timely and efficient manner
during the first year of service. This is the first of three possible one-year renewals.
The combined contract fees for all renewable terms will cover all costs for routine cleaning
services, and also includes an amount for various additional services that are at times required
at all parks and/or the Sports Complex. Routine cleaning services are to be provided seven
days per week.
ALTERNATIVE ACTION
1. Direct staff to rebid janitorial services for all parks facilities and the Sports Complex.
2• Other action as determined by Council.
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Agenda Item.je
ONE-YEAR RENEWAL OF JANITORIAL SERVICES CONTRACT
September 10, 2002 — Page 2
FISCAL
Funds for this expenditure in the amount of $217,100 have been budgeted in FY 2002/2003;
with $103,400 in Account No. 5502-8001 for all park locations, and $113,700 in Account
No. 5507-8001 for the Sports Complex. Per the terms of the contract, Consumer Price Index
increases are allowed, and are included in the budgeted amounts. Upon a new facility
becoming available to the public (i.e., Oak Springs Park or any other new park or park facility),
staff will request additional funds for Account No. 5502-8001 in an amount sufficient to
the cost to provide required janitorial services to the additional location. cover
ATTACHMENT
None
/admin/ccitems/fs-00-01-20and21-renewal for 02-03.doc