HomeMy WebLinkAbout2002-06-11 - AGENDA REPORTS - LOST CYN RD PEDESTRIAN BRIDGE (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Christopher Price
DATE: June 11, 2002
SUBJECT: LOST CANYON ROAD PEDESTRIAN BRIDGE AND SIDEWALK,
PROJECT NO. T3009 — AWARD DESIGN CONTRACT AND
APPROPRIATE FUNDS FROM IDENTIFIED ACCOUNTS TO
PROJECT ACCOUNT
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
City Council award the design services contract for the Lost Canyon Road Pedestrian
Bridge and Sidewalk, Project No. T3009, to Willdan in the amount of $95,000.00, and
authorize a 10 percent contingency expenditure in the amount of $9,500.00, for a total
project budget not to exceed $109,000.00; approve the transfer of $3,000.00 from Account
No. 4332-8001 to T3009-201-8001, $1,700.00 from Account No. C0016-201-8001 to
T3009-201-8001, and $1,300.00 from Account No. C3002-201-8001 to T3009-201-8001; and
authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
Project No. T3009 includes the design and future construction of a pedestrian bridge
parallel to, but independent from, the existing roadway bridge on Lost Canyon Road over
the Sand Canyon Wash, as well as a sidewalk along the south side of Lost Canyon Road.
The City was successful in securing $405,000.00 in federal funds through the Safe Routes to
School Program for the different phases leading to the construction of the pedestrian bridge
and sidewalk. The total estimated cost of the project, including preliminary engineering
and construction, is $450,000.00. The local match is $45,000.00, or 10 percent of the total
cost.
On February 26, 2002, the City Council approved the acceptance of the grant and
authorized staff to initiate the preliminary engineering (PE) phase for this project. The
initial estimate for this phase was $50,000.00, with the City providing a $5,000.00 match
(10 percent) and the remaining $45,000.00 (90 percent) coming from the Safe Routes to
School Program.
Agenda Item:
A q
LOST CANYON ROAD PEDESTRIAN BRIDGE AND SIDEWALK
June 11, 2002 — Page 2
Staff prepared a Request for Proposals (RFP) for the subject project. The scope of work
included in the RFP was the design of the pedestrian bridge and sidewalk, as well as the
completion of the required environmental technical studies. The RFP was sent to firms on
the City's Design Consultant List. Four firms submitted proposals (see Exhibit "B"). Based
on technical qualifications and methodology for the project, Willdan is the recommended
firm.
The estimate for completion of the PE phase has increased from $50,000.00 to $110,000.00
due to the proposals received, as well as the need to complete environmental technical
studies. The City has formally asked Caltrans to shift $60,000.00 from the construction
budget to the PE phase to meet the gap. Formal shift of funds is expected by the end of
June 2002.
The local match requirement has also increased from $5,000.00 to $11,000.00 in order to
maintain the City's 10 percent share. The additional $6,000.00 has been identified. The
City Council is asked to transfer the specific amounts from the identified accounts to project
No. T3009.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
On February 26, 2002, the City Council budgeted $5,000.00 (Gas Tax — Local Match) in
Account No. T3009201-8001 and in Account No. T3009109-8001 in the amount of
$45,000.00 (federal funds). The requested transfer of funds ($6,000.00 in total) is in
preparation for the expected shift of funds by Caltrans from the project's construction
budget to the PE budget. This will bring the City's local match to $11,000.00, or 10 percent
Of $110,000.00. The Safe Routes to School Program will provide the remaining 90 percent,
or $99,000.00.
Funding for the construction of the pedestrian bridge and sidewalk has been requested as
part of the Fiscal Year 2002/2003 annual budget process. Construction cost is expected to
be $340,000.00. The City will be expected to provide a ten (10) percent match or
$34,000.00, while the SR2S program will provide the remaining ninety (90) percent or
$306,000.00. The local match for construction has been included for City Council
consideration in the recommended Fiscal Year 2002/03 capital budget.
ATTACHMENT
Exhibit "A" — Vicinity Map
Exhibit "B" — Consultant List
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COMPANY
INCA Engineers, Inc.
Psomas
Tetra Tech, Inc.
Willdan
EXHIBIT "B"
CONSULTANT LIST
LOCATION
Los Angeles, CA
West Los Angeles, CA
Pasadena, CA
Anaheim, CA