The URL can be used to link to this page

Home My WebLink About2002-04-23 - AGENDA REPORTS - METROLINK PARKING EXPANSION (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval:, t Item to be presented by: Christopher Price DATE: April 23, 2002 SUBJECT: JAN HEIDT METROLINK STATION PARKING LOT EXPANSION, PROJECT NO. F2002; STPL-5450(012); E.A. 07-931507 — APPROVAL OF PROGRAM SUPPLEMENT NO. M012 AND ADOPTION OF RESOLUTION FOR RAIL RIGHT-OF-WAY DEPARTMENT: Transportation & Engineering Services RECOMMENDED ACTION City Council approve Program Supplement No. M012 for the construction of an additional 150 parking spaces; adopt a resolution for hazardous waste identification and cleanup for rail right-of-way for the Jan Heidt Metrolink Station parking lot expansion; and authorize the City Manager or designee to execute all documents necessary for the acquisition and construction of the Jan Heidt Metrolink Station parking lot expansion, subject to City Attorney approval. BACKGROUND The Jan Heidt Metrolink Station (Station) parking expansion project encompasses property acquisition, design, and construction of an additional 150 parking spaces for the Station. Program Supplement No. M012 for STPL-5450(012), E.A. No. 07-931507, is the federal funding for the construction of the Jan Heidt Metrolink Station parking lot expansion. Program Supplement No. M012 provides for the funds necessary to reimburse the City for future costs associated with this project. Upon City Council approval of this specific program supplement, the City Manager or his designee is directed to execute this agreement. The design work for the expansion of 150 additional parking spaces for the Jan Heidt Metrolink Station is under way followed by construction. Staff is expecting completion of 100 percent of the Plans, Specifications, and Estimates by the end of Fiscal Year 2001/02. Staff will seek City Council approval for the construction advertisement and an award of construction contract at a later date. The City performed an environmental study, including hazardous waste identification and cleanup for rail right-of-way, and no significant impact was found. The environmental study conducted by the City complied with the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA), and has sufficient information to Ire Agenda Item:.,/ JAN HEIDT METROLINK STATION PARKING LOT EXPANSION - APPROVAL OF PROGRAM SUPPLEMENT NO. M012 AND ADOPTION OF RESOLUTION FOR RAIL RIGHT-OF-WAY April 23, 2002 — Page 2 enable the Federal Transit Administration to find that a categorical exclusion is appropriate for the project referenced above. Thus, no significant environmental impact was found in the acquired property. As for all federally funded projects, the grant applicant, the City of Santa Clarita, is required to indemnify Caltrans from any future costs associated with cleanup, damages, or liability costs associated with hazardous waste on or below the acquired property's surface (see attached resolution). Upon City Council approval of the resolution for hazardous waste identification and cleanup for rail right-of-way, the City Manager or his designee is directed to execute said resolution. ALTERNATIVE ACTION Other action as determined by the City Council FISCAL IMPACT The City is currently acquiring through eminent domain the necessary right-of-way to accommodate parking expansion at the Jan Heidt Metrolink Station in Newhall. On April 10, 2002, the City Attorney placed a deposit on file with the Court in an amount that is consistent with the appraised value of the right-of-way. Staff will request appropriation of construction -related expenditures associated with the expansion of parking at the station as part of the upcoming annual budget process. ATTACHMENTS Resolution for Hazardous Waste Identification and Cleanup for Rail Right -of -Way Exhibit "A" — Vicinity Map Program Supplement Agreement JKT:lkl council\F2002\supmtalap-042302.doe STATE OF CALIFORNIA. BUSINESS TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS.Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916)654.3151 Fax (916) 654.2409 August 23, 2001 Mr. Anthony J. Nisich Director of Transportation & Engineering Services City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 Attn: Mrs. Dona Kazmar, Proj. Dev. Coord. Dear Mr. Nisich: File: 07-LA-0-SCTA STPL-5450(012) Market Street: Jan Heidt-Newhall Metrolink Station to Newhall Creek Enclosed is an original and one copy of Program Supplement Agreement No. 012-M to Administering Agency -State Agreement No. 07-5450. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization" and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost if you proceed with future ohase(s) of the oroiect prior to getting the "Authorization o Proceed" for that Dhase. Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, �/�I/vlGC FARDAD FALAKFARSA, Chief UU Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (07) DLAE - Satish Chander PROGRAM SUPPLEMENT NO. M012 Date:August 21,2001 to Location: 07-LA-0-SCTA ADMINISTERING AGENCY -STATE AGREEMENT Project Number: STPL-5450(012) FOR FEDERAL -AID PROJECTS NO. 07-5450 E.A. Number: 07-931507 ' This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into between the Agency and the State on 07/15/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: Market Street: Jan Heidt-Newhall Metrolink Station to Newhall Creek TYPE of WORK: Land acquisition to build parking lot LENGTH: 0(MILES) Estimated Cost Federal Funds Matching Funds $100,000.00 Q23 $53,118.00 Q24 $35,412.00 LOCAL $11,470.00 $0.00 OTHER $0.00 CITY OF SANTA CLARITA STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Date Project Implementation Attest Date Title I hereby certify upon my personal knowl ge that budgeted funds are available for this encumbrance: Accounting Officer �V' ' Date/ $88,530.00 Chapter Statutes Item Year rogram/ BC I Category Fund Source AMOUNT 106 2001 2660-101-890 2001-2002 \.20.30.010.810—' C 262040 892-F 88,530.00 Program Supplement 07-5450-M012- ISTEA Page 1 of 3 07-LA4-SCTA. STPL-5450(012) SPECIAL COVENANTS OR REMARKS 08/21/2001 1. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 2. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and.Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 3. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 4. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. S. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 6. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Program Supplement07-5450-M012- ISTEA Page 2 of 3 07-LA-0-SCT.4 STPL-5450(012) SPECIAL COVENANTS OR REMARKS Assistance Procedures Manual. 08/21/2001 Program SupPlement07-5450-M012- ISTEA Page 3 of 3