HomeMy WebLinkAbout2002-08-27 - AGENDA REPORTS - NPDES FEES (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: August 27, 2002
City Manager Approvaty�
Item to be presented by: Jeffrey Lambert
SUBJECT: SANTA CLARITA SCHOOL DISTRICT NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM (NPDES) FEES
DEPARTMENT: Planning & Building Services
RECOMMENDED ACTION
City Council approve the seven-year NPDES package and revised fee schedule for the
Newhall, Saugus, Sulphur Springs, and Hart School Districts and the College of the
Canyons, to:
1) Approve the seven-year amortized payment structure for a total of $119,310.59
in back due NPDES fees,
2) Approve the seven-year amortized rebate structure for a total of $210,655.81 in
rebated NPDES fees.
3) Authorize the write-off of School District Accounts Receivables for the NPDES
stormwater fees in the amount of $205,644.46.
BACKGROUND
Since the NPDES fee and Stormwater Utility Fund were established in 1994, the school
districts except the Hart School District and College of the Canyons have generally not paid
the fee. During the fall and winter of 2001-2002, City staff met with the superintendents
from each of the school districts and the College of the Canyons to discuss the City's
stormwater program and NPDES fee. The purpose of the discussions was to respond to
concerns expressed by the schools regarding the fee, including how and why the fee was
established, how the City spends the revenue collected from the fee, and the stormwater
services provided to the schools that are funded by the fee. In addition, the City sought to
understand why the school districts had reservations regarding the validity of the amount
of the fee based on an independent analysis that was prepared for the school districts. The
meetings resulted in enhanced mutual understanding and appreciation for both the City's
and school districts' needs and perceptions.
The City is, and has been historically, empathetic with the cost concerns presented by the
school districts and their ability to pay back due NPDES fees. In 1998, the City conducted
a reassessment of all parcels owned by the school districts, and recalculated their NPDES
roe-.,. o no nn v i c n Agenda item
fees using tailored run-off factors that resulted in a decrease in fees owed beginning with
the 1998-99 billings. To improve the financial feasibility of paying the current and back
due fees, as well as move forward together towards resolution of this long-standing issue
between the schools and the City, a compromise proposal was developed to which all have
agreed. Based on this proposal, the City developed an alternative payment schedule for the
next seven billing years (fiscal years 2002-03 to 2008-09) that reflects both a credit for
payments and a supplemental charge for amount past -due between fiscal years 1994-95 and
2001-02. Upon Council approval of this proposal, all of the school districts and the College
agree to remit the sum total of the following to the City on an annual basis beginning with
the 2002-03 payment:
1. The regular annual assessment,
2. The supplemental back -due payment (one-half of the total outstanding billings from
fiscal year 1994-95 to 2001-02 at the 1998-99 billing rate, amortized over seven
years without interest), and
3. The supplemental refund (for years 1994-95 to 1997-98 the excess amount paid that
is greater than one-half of the 98-99 billing rate will be refunded, for years 1998-99
to 2001-02 one-half of the total payments made to the City will be refunded.
Refunds will be amortized over seven years).
Staff is supportive of this proposal because it responds to both the City and the school
districts' concerns that were expressed during the discussions and reflects a goal of good
faith in partnership for the future. The proposal achieves this goal through the following:
• Responsiveness to the concern that the school districts could not afford to pay the
entire amount of back due fees,
• Waiver of one-half of the back due amounts, as well as an amortized payment
structure to pay-off the remaining back due amounts,
• Provides credit against future payments for more than one-half of the previous
payments made so that all districts receive a comparable benefit (no one is penalized
for paying in the past), and
• Achieves school district compliance with payment of current and future fees.
Based on this proposal, the schools will gain a total benefit of $416,300.27 from both cost -
savings and credits against future payments. Please see the attached spreadsheet for the
specific figures and seven-year payment schedule. Beginning in fiscal year 2009-10, the
schools will be responsible for paying only the regular assessed NPDES fee, which is a total
of $93,493.31, based on current acreage, land use and run-off designations.
ALTERNATIVE ACTIONS
1. Other actions determined by the City Council.
FISCAL IMPACT
The seven-year rebate(back due payment structure reflects a reduction in future revenue to
the Stormwater Utility Fund of $210,655.81 for credits from payments made between fiscal
years 1994-95 and 2001-02, as well as a reduction in fund balance for the write off of a
portion of the School District's outstanding accounts receivables in the total amount of
$205,644,.46 for a total impact on the Stormwater Utility Fund of $416,300.27. Beginning
in fiscal year 2009-10 the schools will return to their regularly assessed payment schedule
and will continue providing payments to the City for the assessed NPDES fees.
ATTACHMENTS
Rebate and Amortized Back Payment Schedule
JJL:TLL:lep
S:\PBS\TL\School Fees\3-26 school fees AR6-27 8-14 (2).doc
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