HomeMy WebLinkAbout2002-05-14 - AGENDA REPORTS - ONE VALLEY ONE VISION GP (2)CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS City Manager Approal
Item to be presented by: Jeffrey La ert
DATE: May 14, 2002
SUBJECT: ONE VALLEY ONE VISION, JOINT CITY -COUNTY VALLEYWIDE
GENERAL PLAN, PHASE III ADOPT SCOPE OF WORK AND AWARD
CONTRACT TO EIP ASSOCIATES
DEPARTMENT: Planning and Building Services
RECOMMENDED ACTION
City Council waive purchasing process and award contract to EIP Associates to complete Phase
III of the One Valley One Vision Joint City -County Valleywide General Plan in an amount not
to exceed $424,478.00. Also, authorize the Interim City Manager or a designee to execute all
documents, subject to City Attorney approval. Approving this action is contingent upon the
Council's approval of the City of Santa Clarita Fiscal Year 2002-2003 budget and the City's
appropriation of $300,000 to be added to Los Angeles County's contribution of $80,000.
BACKGROUND
On February 8, 2000 the City Council approved a memorandum of understanding (MOM with
Los Angeles County Regional Planning defining the parameters to develop a joint Santa Clarita
Valleywide General Plan that would be adopted by both agencies. The MOU was adopted to
provide the Santa Clarita Valley with a unique opportunity to develop a common vision for its
future.
The City is well underway in a multi-year effort to create a Valleywide General Plan jointly
with the County. The cost of the project is shared between the City and the County. This
project was developed with multiple phases in order to ensure concurrence between the City
and the County throughout the process.
Phase I of the project (August 2000 -February 2001) included stakeholder interviews, production
of the Santa Clarita Valley Snapshot brochure, preparation and distribution of a community
survey, and the Flapjack Forum kick-off breakfast in January 2001. Phase II began in March
2001 with a series of visioning workshops and concluded in December 2001 with the Council's
approval of the Vision and Guiding Principles. Phase III will focus on the preparation of a
Valleywide baseline report for all existing data and analysis of growth trends, forecasts and
population changes. Specifically, the baseline report will provide a detailed description of the
Valley's natural resources, land use, urban form, housing, economy, transportation,
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infrastructure, education, community services, parks and recreation, and community safety for
inclusion in the General Plan document. Costs for future phases are undetermined, but will be
significantly higher than the first two phases. The cost for Phases IV — VI is estimated to be
approximately $842,000.00. Extensive GIS mapping work will also be conducted during Phase
III.
The One Valley One Vision Phase III budget totals $424,478.00. Portions of the Phase III costs
have been secured. The County of Los Angeles has agreed to commit $80,000.00 toward Phase
III costs. In addition, $300,000.00 is requested in the City of Santa Clarita Fiscal Year 02-03
budget for preparation of the Valleywide General Plan. Also, the City currently has a balance
of funds totaling $71,472.50 (including both City and County contributions) that was previously
secured for the project. Total available and anticipated funds are summarized below.
• $ 71,472.50 — Balance of funds previously secured for Valleywide General Plan preparation
• $ 80,000.00 — Amount County has agreed to contribute toward Phase 2 contract
• $300,000.00 — Additional amount requested in this staff report to be earmarked for
General Plan update
The Phase III budget would go toward expenses beyond the attached scope of work. These costs
consist of graphic production, advertising, event coordination and printing. The City is
absorbing the majority of the project expenses as the Valleywide General Plan would serve as
the City's new general plan document, while only a portion of the County's overall plan. The
cost sharing between the City and County is also proportional to the population of the City
(151,260 persons) and the unincorporated County area (36,000 persons).
EIP Associates is recommended as a single source to serve as the consultant to perform the
Phase III scope of work. EIP Associates performed the first two phases of this project, after
being selected through an open, competitive process in Spring 2000. The City's selection of EIP
Associates to perform the remaining phases of the One Valley One Vision project is based on
their performance during OVOV Phases I and II, and their intimate understanding of the issues
facing the Santa Clarita Valley and City and County's goals related to the development of a
Valleywide General Plan document.
FISCAL IMPACT
The anticipated overall costs for the entire General Plan project is several hundred thousand
dollars. Approving the Phase III contract is contingent upon the Council's approval of the
proposed Fiscal Year 2002-2003 budget, which includes an appropriation of $300,000 for this
project. The County has committed $80,000.00 to assist the City with this phase of the project.
Staff will return during the next budget cycle to request additional monies as needed to
complete the project.
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Other actions as determined by Council.
ATTACHMENTS
1. Phase III: Orientation, Base Data & Issues — Planning Process
2. Phase III: Orientation, Base Data & Issues — Budget
3. Santa Clarita Valleywide General Plan — Proposed Schedule
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s:\pbs\advance\jointgp\ccar051402.doc
Santa Clarita Valleywide General Plan
Planning Process
Proposed: 29 April, 2002
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Getting Started
1.0 PROJECT ORIENTATION AND ORIENTATION
1.1 Organizational Meeting with City and County Staff
1.2 Specification of GP and Other Document Formats
1.3 Format/Preparation of GIS and Other Mapping Systems
1.4 Public Involvement Program Logistics
1.5 Field Reconnaissance (consultant and City/County staff—one day survey of
planning area)
Context
2.0 BASELINE DATA AND ANALYSES
Baseline data to inform identification of planning issues and policies, as well as serve
as the "Existing Setting" section of the Environmental Impact Report (EIR).
2.1 Prepare GIS and Manual Base Maps (for recording of data, analyses, and plans)
2.2 Natural Resources
a. Biological Resources
b. Surface and Ground Water
c. Topography, Hillsides, and Ridgelines (ridgelines to be identified based on
criteria established with City/County staff)
d. Soils and Agriculture
e. Visual Resources (original research to be formulated in consultation with
City/County staff)
f. Air Quality
g. Mineral Resources
h. Cultural Resources
2.3 Land Use and Urban Form
a. Existing Land Use
b. Existing Zoning
c. Existing General Plan Land Use Classifications and Policies
d. Approved and Potential Development Projects
e. Community Boundaries
f Land Use Districts (functional assessment of activity centers, business centers,
neighborhoods, open spaces, etc.)
g. Urban Form Analysis
h. Historic Patterns of Growth and Sites/Buildings
i. Issue Areas (land use conflicts/incompatibilities, etc.)
2.4 Housing: Inventory of Existing Units and Housing Need
2.5 Economy (businesses, fiscal, jobs, etc.)
a. Existing Business Characteristics (sectors, viability, etc.)
b. Socio -Demographic Characteristics
c. Employment Characteristics
d. Existing Economic Development Programs/including Redevelopment (adopted
Projects, status, etc.)
2.6 Transportation (see attached Meyer, Mohaddes work scope)
a. Existing Transportation Conditions
b. Review Existing Circulation Elements and Other Applicable Policies
c. Identify Issues
d. Traffic Forecasts for Non -Coverage Areas
e. Identify Future Baseline Conditions
2.7 Infrastructure
a. Water Service and Capacity Analysis
b. Wastewater Service and Capacity Analysis
c. Storm Drainage
d. Solid Waste
e. Energy and Telecommunications
2.8 Education—Public and Private Educational Systems
2.9 Community Services
a. Libraries
b.
Cultural Facilities and Programs
c.
Seniors Programs and Services
d.
Youth Programs and Services
e.
Homeless Programs and Services
2.10 Parks and Recreation
a.
Existing and Planned Facilities
b.
Recreation Programs
c.
Recreation Needs Analysis
2.11 Community Safety
a. Police and Fire
b. Hazardous Wastes
c. Public Health
d. Seismic Hazards
e. Fire Hazards
f. Noise (mobile/vehicular, airport, and point sources)
2.12 Data Analysis
2.13 Prepare Technical Background Report
3.0 TRENDS, FORECASTS, AND CHANGES
3.1 Population/Growth Forecasts
3.2 Trends (Technology, Demographic, Sustainability, etc.)
3.3 Document Trends, Forecasts, and Changes
4.0 IDENTIFICATION OF VALLEYWIDE PLANNING ISSUES
4.1 Planning Team Forum (charrette)
4.2 Publish White Paper Defining Key Planning Issues
4.3 Distribute White Paper (to public)
5.0 PHASE III PUBLIC INVOLVEMENT
5.1 Input for Newsletter and Media Release Design
5.2 Newsletter and Web Page Input
6.0 PHASE III PROJECT MANAGEMENT
6.1 City/County and Consultant Coordination Meetings
6.2 Project Team Management
6.3 Policy Forum with City/County Staff (assume one forum)
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