HomeMy WebLinkAbout2002-10-08 - AGENDA REPORTS - PURCHASE LIGHT DUTY TRUCKS (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: October 8, 2002
City Manager Approval.
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Item to be presented by: Barbara Boswell
SUBJECT: AWARD THE PURCHASE OF NINE LIGHT-DUTY TRUCKS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
Council find the bid from Raceway Ford to be non-responsive and award a contract to Lake
Chevrolet for the purchase of nine light-duty trucks for an amount not to exceed
$199,575.11 from account nos. 1700-8615, 3710-8615, 4312-8615 and 7330-8615.
The City Council approved the purchase of nine light-duty trucks in the FY 2002/2003
budget. The Invitation to Bid was published three times, from August 4 to August 11,
2002. Notifications were sent to the Chamber of Commerce, VIA, and 43 suppliers on file.
The Invitation to Bid was hand -delivered to three local dealers, as well as distributed to
seven dealers who requested an opportunity to bid. Additionally, seven dealers downloaded
the bid package from the City's website. Six suppliers submitted responses opened by the
City Clerk on September 12, 2002, and the results of the bids are shown below:
Vendor
Location
Bid
Raceway Ford
Riverside
$199,152.94
Lake Chevrolet
Lake Elsinore
$199,575.11
Fairway Ford
Placentia
$211,666.64
Reynolds Buick/GMC
West Covina
$212,053.99
Parkway GMC
Santa Clarita
$223,979.61
Paradise Chevrolet
Ventura
No Bid
The bid from Reynolds Buick/GMC reflects the revised total incorporating taxes that were
not included in the original response. The bid from Raceway Ford included numerous
exceptions to the bid that involved specifications related to the performance, maintenance
and operation of the vehicle. Correction of the exceptions would require pricing negotiation
not offered to other bidders. Based on manufacturer's pricing there would be a net increase
in bid costs. The next low bidder, Lake Chevrolet, is within $500 and the exceptions noted
in the bid do not involve vehicle performance, maintenance or operation. /O
Agenda Item
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AWARD CONTRACT FOR PURCHASE
OF NINE LIGHT-DUTY TRUCKS
October 8, 2002 — Page 2
Staff finds the response from Raceway Ford is non-responsive and the response from Lake
Chevrolet to be the lowest responsive and responsible bid.
ALTERNATIVE ACTION
1. Reject all bids and rebid.
2. Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $216,000 were budgeted in account nos. 1700-8615, 3710-8615,
4312-8615 and 7330-8615 for FY 2002/2003.
ATTACHMENTS
None.
BB:jwb:hds
council\08oct021.dac