HomeMy WebLinkAbout2002-02-12 - AGENDA REPORTS - SECURITY CONTR (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
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Item to be presented by: Chris Daste
DATE: February 12, 2002
SUBJECT: AWARD OF SECURITY CONTRACT
DEPARTMENT: Field Services
RECOMMENDED ACTION
City Council award the security contract to Maxwell Security Services in the amount of
$284,396.00 and authorize a $5,604.00 contingency expenditure. These funds have been
budgeted in Fiscal Year 2001-2002 in Account Numbers 5504-8007 (City Hall), 5503-8007
(Metrolink Stations), 5502-8001 (City Park Facilities), and 5507-8001 (Sports
Complex). Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
BACKGROUND
The City of Santa Clarita is in need of security services at City Hall, the Metrolink Stations,
and the City's park facilities. The current provider has been working for the City since
1998. However, the original contract (which was awarded in 1998 for one year and two
additional years) has expired. As such, during October of this year, staff began the process to
procure security services.
The notice inviting bids was posted on October 24, 2001, October 28, 2001, and
October 31, 2001. Sealed bids were returned, and opened on November 28, 2001. Five security
firms responded to the request for bids. The following is a list of companies that returned bid
packages, and their respective bids:
Company
Location
Bid Amount
Maxwell Security Services
Santa Clarita, CA
$284,396.00
Golden West K-9
Santa Clarita, CA
$287,930.00
Copper Eagle Patrol
Santa Clarita, CA
$343,150.00 — Non-responsive
Farnham Security
Santa Clarita, CA
$357,193.06
Pinkerton Security
Orange, CA
$402,848.00 — Non-responsive
Our present security provider, Golden West K-9 Security did respond, but did not submit the
lowest bid. The low bidder, Maxwell Security Services, submitted a complete bid
package. References were checked, and staff is confident that this firm has the experience and
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AWARD OF SECURITY CONTRACT
February 12, 2002 — Page 2
personnel available to meet the City's security needs. Maxwell Security Services has an active
Private Patrol Operator's license and is in good standing with the California Bureau of Security
and Investigative Services. Maxwell Security's offices are located in Santa Clarita.
Staff recommends that a contract be awarded to Maxwell Security Services for a one-year term
that can be renewed up to five additional one-year terms. An amount of $5,604.00 is included
in this contract award request, which is over the bid amount to cover unanticipated annual
expenses within each account. The additional contract award amount will be used as a
contingency fund from which the payments for emergency security services and services for any
yet unknown special events will be covered.
ALTERNATIVE ACTION
Other action as determined by Council
FISCAL IMPACT
Funds for this expenditure in the amount of $290,000.00 have been budgeted in Account
Numbers 5504-8007 (City Hall), 5503-8007 (Metrolink Stations), 5502-8001 (City Park
Facilities), and 5507-8001 (Sports Complex).
ATTACHMENTS
None
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