HomeMy WebLinkAbout2002-10-22 - AGENDA REPORTS - SIGNAL INTERCONNECT DESIGN (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approv
Item to be presented by: Christopher Zee"
DATE: October 22, 2002
SUBJECT: INTELLIGENT TRANSPORTATION MANAGEMENT SYSTEM —
PROJECT NO. I0001; AND THOROUGHFARE SIGNAL
INTERCONNECT — PROJECT NO. C0018 — AWARD DESIGN
SERVICES CONTRACT
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
City Council award the design services contract for the Intelligent Transportation
Management System, Project No. I0001, and the Thoroughfare Signal Interconnect, Project
No. C0018, to Minagar & Associates, Inc. in the amount of $265,841.00, and authorize a
10 percent contingency expenditure in the amount of $26,584.10, for a total project budget
not to exceed $292,425.10; and authorize the City Manager or designee to execute all
documents, subject to City Attorney approval.
Both of these projects are located along several major roadways within the City of Santa
Clarita. These roadways include Valencia Boulevard, Magic Mountain Parkway,
San Fernando Road (SR -126), Bouquet Canyon Road, Lyons Avenue, Orchard Village Road,
Seco Canyon Road, Soledad Canyon Road, Via Princessa, and Sierra Highway. The City is
bounded by two major freeways (Interstate 5 and State Route 14), which routinely
experience incidents creating an unforeseen burden on our existing road system. The
proposed system will help the City's Traffic Division manage the detoured traffic in a more
efficient manner. In addition, it will address the growing number of motorists that
regularly use City streets.
As part of Project No. I0001, the Intelligent Transportation Management System, the City
proposes to install closed-circuit television incident cameras at critical sites, add an
appropriate communications system to link to the City's Traffic Management Center
(TMC), and develop signal timing to address recurring and nonrecurring congestion.
With Project No. C0018, the Thoroughfare Signal Interconnect, the City proposes to install
traffic signal interconnects to closed interconnect gaps along the major roadways mentioned
above, and will also re -time all traffic signals along those roads to improve traffic flow.
Agenda Item:
INTELLIGENT TRANSPORTATION MANAGEMENT SYSTEM — PROJECT NO. I0001;
AND THOROUGHFARE SIGNAL INTERCONNECT — PROJECT NO. C0018
AWARD DESIGN SERVICES CONTRACT
October 22, 2002 — Page 2
The existing signal system in the City of Santa Clarita consists of 149 signals valleywide.
Of these 149 signals, 107 are owned by the City, 13 by the County of Los Angeles, and 29 by
Caltrans. It is important to note that 22 signals may be relinquished to the City before the
end of calendar year 2003 as part of Caltrans' relinquishment of State Route 126.
Currently, the City maintains a modest TMC system supported by a network of nearly
30 miles of existing City -owned twisted -pair interconnect. The system monitors
approximately 90 signalized intersections, including 12 intersections with video detection.
Staff mailed a Request for Proposals (RFP) to 21 consultants. Five firms submitted written
design proposals to the City. Staff, with the assistance of representatives from the
California Department of Transportation, the Federal Highway Administration, and the
Los Angeles County Metropolitan Transportation Authority, evaluated all proposals in
accordance with the requirements in the RFP and interviewed all five of the following
design firms:
Name of Firm
Kimley-Horn and Associates
David Evans and Associates
Minagar and Associates
Meyer, Mohaddes Associates
Albert Grover and Associates
Location
Tarzana, California
Ontario, California
Irvine, California
Anaheim, California
Fullerton, California
Based on the review of the proposals, the interviews of the consultants, and input from the
three agencies' representatives, staff determined that Minagar & Associates, Inc. would
best fulfill the City's needs for the project. Therefore, staff recommends awarding the
contract to Minagar & Associates, Inc.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Funding for the current phase of this project was identified and appropriated through the
Fiscal Year 2002/03 budget process. Funding is unidentified for the Fiscal Year 2003/04
portion of the project. This item is for the design portion, which funding is currently
available. The total project budget is as follows:
INTELLIGENT TRANSPORTATION MANAGEMENT SYSTEM — PROJECT NO. I0001;
AND THOROUGHFARE SIGNAL INTERCONNECT — PROJECT NO. C0018
AWARD DESIGN SERVICES CONTRACT
October 22, 2002 — Page 3
Thoroughfare Signal Interconnect: 2002/03 2003/04
Federal Grant $340,000 $362,000
Valencia B&T (Match) 198,100 0
Gas Tax (Match) 82,400 0
Priority Unfunded 0 366.000
Total: $620,500 $728,000
Intelligent Transportation Management System
MTA Grant $ 926,000 $279,000
General Fund (Match) 639,500 0
Priority Unfunded 0 268.000
Total: $1,565,500 $547,000
ATTACHMENT
None.
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