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Home My WebLink About2002-01-22 - AGENDA REPORTS - TRANSIT MAINT FACILITY (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Item to be presented by: DATE: January 22, 2002 SUBJECT: TRANSIT MAINTENANCE FACILITY — PROJECT NO. F0003 — AWARD DESIGN CONTRACT — FEDERAL GRANT NO. CA-90-YO68 DEPARTMENT: Transportation & Engineering Services RECOMMENDED ACTION City Council award a consulting design services contract to Miralles and Wu, LLP for an amount not to exceed $1,325,000.00, with a 10 percent project contingency, for a total amount of $1,457,500.00 for the design of the Santa Clarita Transit Maintenance Facility; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The proposed Transit Maintenance Facility (TMF) project includes property acquisition, design, and construction of a permanent facility to accommodate the operation, maintenance, and administrative functions of the City's transit system. Based on growth projections of the City's transit system over the next 20 years, this facility will address both the current facility inefficiencies and future service expansion. The City's existing transit facility, built in 1969, is located in the Valencia Industrial Park and was not designed for bus maintenance. The facility currently services a fleet of 75 vehicles but is adequate for only 25 to 30 vehicles. The facility has no on-site fueling capacity, automated bus wash, or adequate parking for the City's transit fleet. The fleet is currently parked at three off-site locations, with the farthest site six miles away. The existing facility has been identified in three separate external audits as severely deficient in all respects. These inefficiencies increase operating costs by an estimated $1 million annually. Phase I of the proposed TMF project consists of the design and construction of a portion of the facility to meet the existing needs and short-term expansion of the Santa Clarita Transit system for the next five to ten years. Phase I would address all deficiencies and would provide for the use of alternative fuels to meet new regulations expected in the next 12 months. At ultimate buildout, the TMF would accommodate 150 buses, providing approximately 53,800 square feet for fleet maintenance and 18,200 square feet for operations and administrative functions. �. Agenda Item : 9 TRANSIT MAINTENANCE FACILITY — PROJECT NO. F0003 AWARD DESIGN CONTRACT — FEDERAL GRANT NO. CA -90-Y068 January 22, 2002 — Page 2 Upon acquisition of the Rye Canyon Business Park site in September 2001, staff issued a Request for Qualifications (RFQ) to initiate the design phase of the project, soliciting proposals from design consultants. An evaluation panel was formed, consisting of three City staff members and two members from outside transit agencies. The panel received and evaluated 15 Statements of Qualifications, short -listing the top four rated design teams as follows: Comnanv Miralles and Wu, LLP Richard Chong & Associates Carter Burgess RNL Design Address Altadena, California Los Angeles, California Los Angeles, California Los Angeles, California Subsequently, a Request for Proposals (RFP) was distributed to the short-listed firms. Included in the RFP are tasks to develop the schematic design for the ultimate facility, and prepare final plans, specifications, and estimates for the construction of the initial phase of the project. Furthermore, all design efforts are to integrate state-of-the-art, energy -efficiency design and sustainable building methods. The panel has reviewed and evaluated all four submitted proposals and has interviewed the four design teams. Consistent with Federal Transit Administration (FTA) Guidelines, the City is required to rank design consultants based solely upon their technical qualifications and understanding of the project needs prior to any discussions concerning proposed costs. Based on technical qualifications and methodology proposed for the project, the evaluation panel recommends the design team of Miralles and Wu, LLP to design the facility. The design phase of this project shall be completed in approximately one year. The construction of the initial phase of the project is estimated for completion, and the facility is anticipated to be in operation by mid -2004. ALTERNATIVE ACTIONS Postpone award of the design contract. Delays in the design of the facility will further delay construction of the facility. 2. Other action as determined by the City Council. FISCAL IMPACT The proposed Transit Maintenance Facility (TMF) is a federally funded transit project, with 80 percent of the total project cost funded by Federal Transit Administration (FTA) grants and 20 percent of the project cost to be funded by local match contributions. The total estimated cost of the TMF is $26.5 million. The construction of the facility will be phased for current and short-term growth needs, with future construction phased as needed. TRANSIT MAINTENANCE FACILITY — PROJECT NO. F0003 AWARD DESIGN CONTRACT — FEDERAL GRANT NO. CA-90-YO68 January 22, 2002 — Page 3 The design and initial construction phase of the project is estimated to cost approximately $16.5 million, with 80 percent federal funds ($13.2 million) matched by 20 percent local funds ($3.3 million). At this time, federal and local funds required to complete the design phase have already been secured and budgeted. ATTACHMENTS Project Fact Sheet Site Plan Conceptual Facility Layout KM:lkl cmncil \tmACM-012202.dw TRANSIT MAINTENANCE FACILITY PROJECT FACT SHEET January 22, 2002 The City is looking to design and construct a facility that would accommodate the operations, maintenance, and administrative functions of the Santa Clarita Transit system. The Transit Maintenance Facility (TMF) will be designed to ultimately accommodate 150 fleet vehicles over the projected 20 years, double its current fleet. PROJECT TIMELINE • February 1997 — The City Council approved the Transportation Development Plan. - Identified the growth and needs of the Santa Clarita Transit System over the next 20 years. • March 1998 — Completed the Transit Maintenance Facility Study. Defined future facility space needs given projected growth of the transit system and evaluated site options within the City. Focused site selection on 20 locations throughout the City, and short-listed four sites. Lot 2, Tract Map No. 52673-02 in the Rye Canyon Business Park (RCBP) was selected as the preferred site. • October 1999 — Performed Phase I Site Assessment for the preferred RCBP site. • December 1999 — Completed Appraisal Report for the preferred RCBP site. • February 2000 — Completed Review Appraisal for the preferred RCBP site. Completed Site Feasibility Analysis. • March 28, 2000 — The City Council approved the Mitigated Negative Declaration, granting CEQA clearance for the preferred RCBP site. • April 2000 — Acquired NEPA (federal) clearance for the preferred RCBP site from the Federal Transit Administration (FTA). • December 2000 — Updated the Appraisal Report for the preferred RCBP site. • February 13, 2001— At the City Council Closed Session, the City Council authorized the City Manager to transmit a formal offer for the purchase of the preferred RCBP site. • March 2, 2001 — Offer formally made to the Rye Canyon Business Park property owner. • June 12, 2001— The City Council approved the Purchase Agreement between the City and the RCBP property owner. • September 2001 — Closed escrow and acquired Lot 2, Tract No. 52673-02 in the RCBP. • September 27, 2001 — The City issued a Request for Qualifications (RFQ) in an effort to acquire a design team for architectural/engineering services. • January 2002 — Design phase of the project to start. • April 2003 — Estimated start date for construction of Phase I of the project. • Mid -2004 — Facility anticipated to be in operation. Page 1 of 2 TRANSIT MAINTENANCE FACILITY PROJECT FACT SHEET January 22, 2002 (continued) FACILITY SITE Lot 2, Tract Map No. 52673-02, Rye Canyon Business Park • 11.86 gross -acre vacant industrial lot. • Southeast corner of Constellation Road and Galaxy Way. • Characteristics - Rough -graded. - Includes street improvements and utility connections. - Ready for development (on the market for sale). - Traversed by San Gabriel Fault; westerly quarter identified as Restricted Use Zone, has reduced appraised value. - Center of future transit service area (included Val Verde and Castaic). - Close proximity to the I-5 freeway for commuter lines to San Fernando Valley. PROJECT FUNDING FTA funds secured to date: $ 12.8 million Local funds secured to date: $ 1.4 million Total funds secured for Phase I: $ 14.2 million Phase I cost estimate: $ 16.5 million Balance to be funded: $ 2.3 million ($400,000 FTA; $1.9 million local) • Both federal and local funds required for the design phase of the project have already been secured and budgeted. KM:lkl council\ UMCM-012202.doc Page 2 of 2 Z IcA uly lu O IL O a N 'iI` •'- I��w P s�r ' foie o lie A � N � h• ' N N KU 0735 u W j Cui Hosr�ra 0 N s�) ' r r r dg N J V Q F]; .a 11 w.i