HomeMy WebLinkAbout2002-01-08 - AGENDA REPORTS - TRANSIT SCHEDULES PRINTING (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: January 8, 2002
City Manager Approval /
Item to be presented by: Frank Oviedo
SUBJECT: AWARD CONTRACT FOR PRINTING OF TRANSIT SCHEDULES
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
Award a two-year contract to Moore North America for $103,900.32, and authorize a five
percent contingency for overruns and additional printings. The funds have been budgeted
in fiscal year 2001-2002 in account no. 4600-7308.
BACKGROUND
Each spring and fall, Transit revises and reprints the bus schedule. Purchasing encourages
periodic reviews of the market through the bid process and, as a result, Transit initiated a
bid for the printing of the bus schedules for Fiscal Year 2001/2002.
Purchasing prepared a bid calling for the semi-annual printing of the bus schedules. The
Invitation to Bid was published three times from November 11 to November 18, 2001.
Notifications were sent to the Chamber of Commerce, VIA, and 22 suppliers on file.
Fourteen suppliers submitted bids opened by the City Clerk on December 12, 2001, and the
results of the bids are shown below:
Vendor
AV Graphics
Moore North America
ColorGraphics
Greiler Graphics
Weber Printing Company
Monarch Print
Excel Graphics
E -Prep
Proforma Graphix Unlimited
Marina Graphic Center
DiFatta Graphics
Impress Communications
Continental Graphics
Business Supplies Unlimited
Location
Chatsworth
Los Angeles
Los Angeles
SunValley
Rancho Dominguez
Van Nuys
Santa Clarita
Van Nuys
Santa Clarita
Hawthorne
Valencia
Canoga Park
Los Angeles
Cathedral City
$17,712.00
$25,975.08
$27,434.16
$27,648.00
$28,036.00
$28,132.92
$29,759.40
$30,520.80
$31,219.30
$32,148.36
$34,818.61
$37,708.88
$40,359.93
$64,499.61
Agenda Item :�
AWARD CONTRACT FOR PRINTING TRANSIT SCEHDULES
January 8, 2002 — Page 2
A review of the bid from AV Graphics revealed the vendor had made some errors and was
unable to perform to specifications at the price quoted. The last schedule printing cost over
$32,000. The review of the bid from Moore North America found the bid to be the lowest
responsive bid. Based on this bid, the cost of the schedule printing will be reduced by 19%,
resulting in savings of more $25,000 over the term of the contract. The bid prices reflect
the costs per printing. There will be four printings during the term of the two-year contract
for a total of $103,900.32.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Sufficient funds are budgeted annually in account no. 4600-7308 to cover the $103,900
expenses.
ATTACHMENTS
None.
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