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Home My WebLink About2002-03-26 - AGENDA REPORTS - VALENCIA B&TDIST (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR DATE: March 26, 2002 City Manager Approval: Item to be presented by: SUBJECT: APPROPRIATE FUNDS FOR VALENCIA BRIDGE AND THOROUGHFARE DISTRICT REIMBURSEMENT DEPARTMENT: Transportation & Engineering Services RECOMMENDED ACTION City Council appropriate $1,568,742 to Account No. 4364-8001 from the Valencia Bridge and Thoroughfare District fund for payment to the County of Los Angeles for reimbursement to Newhall Land for work to complete public improvement projects within the District. BACKGROUND The Valencia Bridge and Thoroughfare District (District) was formed to provide funding for the construction of road improvements that are a part of the General Plan's Circulation Element and identified in the District formation document. The District includes territory within the City and Los Angeles County. The District was adopted and amended by the City Council on January 12, 1999, and September 28, 1999, respectively, and approved by the County Board of Supervisors on July 27, 1999. The formation documents of the District include provisions obligating the City to provide reimbursement or credit for the costs incurred to construct the District's identified improvements. The Los Angeles County Department of Public Works has requested that the City transfer funds to Los Angeles County (County) for reimbursement to Newhall Land for the cost of work to complete District roadway improvements within the City. This request is for reimbursement for the costs of constructing roadway improvements on Magic Mountain Parkway from Interstate 5 (I-5) to Tourney Road, and for a payment made to the County for a share of the cost for the District work on the Magic Mountain Parkway/I-5 interchange. The work has been completed and the payment has been made. Both the work completed on Magic Mountain Parkway and the interchange qualify as District improvements. The attached letters from the County to the City, dated November 29, 2001 and February 13, 2002, attest to the fact that the supporting documentation has been reviewed and that Newhall Land is entitled to over $1.5 million for the work. Agenda Item :-ff ESTABLISH BUDGET FOR VALENCIA BRIDGE AND THOROUGHFARE DISTRICT REIMBURSEMENT March 26, 2002 — Page 2 The current balance of the District's account is approximately $12,339,782. After this reimbursement, the District will retain a balance of $10,771,040. This amount is sufficient for the anticipated future needs of the District's funds. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT The District has a current balance of approximately $12,339,782. The payment to the County of $1,568,742 will leave a remaining balance of $10,771,040. ATTACHMENTS Los Angeles County Letters dated November 29, 2001 and February 13, 2002 Credits Summary CLN:tw council\wwvalreimbwsment. doc Sent By: MATERIALS ENGINEERING; 626 458 4013; Mar -12-02 5:10PM; Page 1 JAMES A. NOYES, Dimlor November 29, 2001 COUNTY OF LOS ANGELES Mr. Robert Newman DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALAAMRRA, CALIFORNIA 91803-1331 Telephone; (626) 458-.5100 City Engineer City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 Dear Mr. Newman: ADDRESS ALL CORRESPONDENCE TO: P.O. ROX 14W ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FRE: LD -10 Post-ir Fax Note 7671 Date r o y. Pegge, To From &- L4;41& - CO M6P COJDept. Co. Phone k Phone n Fax ,' I Fax VALENCIA BRIDGE AND MAJOR THOROUGHFARE DISTRICT - REQUEST CASH REIMBURSEMENT FOR DISTRICT PROJECTS We received a request for cash reimbursement (copy enclosed) from Newhall Land Company (NLC) for work completed for the following Valencia Bridge and Throughfare (B&T) District project: 1. Magic Mountain Parkway from Interstate 5 to Tourney Road (Quick Fix IIB). 2. The Magic Mountain Parkway and Interstate 5 interchange (34 percent share of the cost with the Magic Mountain (Westside) District. We reviewed their supporting documentation and agreed that NLC is entitled to a total of $1,568,742 for the work completed. The cost breakdowns of the projects are shown on the enclosure and are in line with the Valencia District Report project cost estimates. Currently, the County does not have adequate funds in the Valencia B&T District Fund to reimburse NLC the full amount requested. Furthermore, since the projects are located within the jurisdiction of the City of Santa Clarita (Valencia District share of Item 2 can be considered to be City), we request that your City reimburse the aforementioned amount of $1,568,742 to NLC from the City's Valencia B&T District Fund, LAND r)EVFI.OPMENT DIVISION Sent By: MATERIALS ENGINEERING; 626 458 4913; Mar -12-02 5:11PM; Page 2/5 Mr. Robert Newman November 29, 2001 Page 2 If you have any questions regarding the subject matter, please contact Mr. Barry S. Witler of my staff at (626) 458-4351. Very truly yours, JAMES A. NOYES Director of Public Works THOMAS W.HOAGLAND Assistant Deputy Director Land Development Division 'JKC:jmw P:ILOPUB\Trans\Chin\CltyFtefuna M M.wpd Enc. cc: Newhall Land Company (Barbara Butki, Barbara Fortman) bc: Programs Development (City Services) Land Development (Witler) JAMES A. NOYES, Director February 13, 2002 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (626) 458-5100 Mr. Robert Newman City Engineer City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 Attention Curtis Nay Dear Mr. Newman: VALENCIA BRIDGE AND MAJOR THOROUGHFARE DISTRICT - REQUEST FUND TRANSFER FOR DISTRICT PROJECTS ADDRESS ALL CORRESPONDENCE TO P.O. BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE: LD -4 In our November 29, 2001, letter (copy enclosed), we requested that you reimburse Newhall Land Company (NLC) in the amount of $1,568,742 for work completed on the following Valencia Bridge and Thoroughfare (B&T) District projects: 1. Magic Mountain Parkway from Interstate 5 to Tourney Road (Quick Fix IIB). 2. The Magic Mountain Parkway and Interstate 5 interchange (34 percent share of the cost with the Magic Mountain (Westside) District. Since we worked with NLC on the projects, it was mutually agreed during recent conversations between our staffs that the City would transfer the funds to the County and we would reimburse NLC. Therefore, please send $1,568,742 from your City's Valencia B&T Fund Account to the County for deposit in our Valencia B&T Fund Account (V51). Upon receipt of the funds, we will reimburse NLC from that account. FEB 2 2 2002 TES - Engineering City of Santa Clarita Mr. Robert Newman February 13, 2002 Page 2 If you have any questions regarding the subject matter, please contact Mr. Barry S. Witler of my staff at (626) 458-4351. Very truly yours, JAMES A. NOYES Director of Public Works THOMAS W. 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