HomeMy WebLinkAbout2002-11-12 - AGENDA REPORTS - YOUTH SPORTS UNIFORMS (2)CITY OF SANTA CIARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: November 12, 2002
City Manager Approval:
Item to be presented by:
SUBJECT: WAIVE THE FORMAL SEALED BID REQUIREMENT FOR THE
PURCHASE OF YOUTH SPORTS BASKETBALL UNIFORMS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
Council waive the formal sealed bid requirement, and ratify the award of the contract to All
Star Embroidery for winter basketball sports uniforms for fiscal year 2003, in the amount
of $28,685.70.
BACKGROUND
Each year, the City offers youth summer and winter basketball, softball/t-ball, and flag
football leagues. As part of the program fee; the City provides team uniforms for each
participant. In August of this year, a Notice Inviting Bids was issued and advertised. A
total of three bids were received.
Staff reviewed the bids and presented an agenda report to the City Council at the
October 8, 2002 Council meeting. At that meeting, the City Council decided to reject all
bids and rebid. The length of time required to rebid the annual contract would not allow
sufficient time to get the uniforms for the winter basketball season. Council directed staff
to perform an expedited request for quote for the youth sports uniforms for the winter
basketball season. This would provide uniforms for the initial sports season and allow time
to rebid the annual contract for youth sports uniforms. The following quotes were received:
Vendor
All Star Embroidery
Idea Factory
Phoenix Sportswear
All American Graphics
Location Bid
Santa Clarita
$28,685.70
Santa Clarita
$29,600.31
Inglewood
$32,424.12
Santa Clarita
$34,465.93
Based on Council's direction at the October 8, 2002 Council meeting, staff awarded the bid
to All Star Embroidery in the amount of $28,685.70. It is now appropriate for City Council
to waive the formal sealed bid requirement and ratify this contract.
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Agenda Item:'
YOUTH SPORTS BASKETBALL UNIFORMS
November 12, 2002 — Page 2
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $28,685.70 were budgeted in account no. 7242-7313 for
FY 2002/2003.
ATTACHMENTS
None.
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