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HomeMy WebLinkAbout2002-05-14 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING May 14, 2002 6:00 p.m. City Council Chambers 23920 Valencia Blvd. V Floor Santa Clarita, CA 91355 AGENDA CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) INVOCATION — Kellar CALL TO ORDER ROLL CALL FLAG SALUTE 1 COUNCILMEM 3ER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY PRESENTATIONS TO THE CITY Santa Clarita Ballet - Corinne Glover Special Olympics Committee Introduction of delegation from Bandung, Indonesia. FY 2002 / 2003 Budget PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES April 23, 2002 - regular meeting May 7, 2002 - special meeting RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES December 11, 2001 CONSENT CALENDAR SCRDA 1. REDEVELOPMENT COMMITTEE VACANCIES — There are currently three vacancies on the Newhall Redevelopment Committee. RECOMMENDED ACTION: Declare three vacancies on the Newhall Redevelopment Committee. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECESS TO PUBLIC FINANCING AUTHORITY PUBLIC FINANCING AUTHORITY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES March 26, 2002 CONSENT CALENDAR, PFA 1. AUTHORIZE THE SANTA CLARITA PUBLIC FINANCING AUTHORITY TO INVEST MONIES IN THE LOCAL AGENCY INVESTMENT FUND — Per California Government Code Section 16429.1, authorize the Santa Clarks. Public Financing Authority to invest monies in the Local Agency Investment Fund. RECOMMENDED ACTION: Adopt a resolution authorizing the investment of funds in the Local Agency Investment Fund. ADJOURN PUBLIC FINANCING AUTHORITY RECONVENE CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. TAX SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION NO. 260 - This annexation to the Los Angeles County Sanitation District is for the newly created assessment area for the Newhall County Water District office located at 23725 Pine Street, south of San Fernando Road in the community of Newhall. RECOMMENDED ACTION: Adopt a resolution approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 260. 0 3. TAX SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION NO. 324 — This annexation to the Los Angeles County Sanitation District is for the newly created assessment area for the Sand Canyon Storage located at 28655 Oak Springs Canyon Road, two parcels belonging to the Newhall County Water District, and seven single-family residential lots. RECOMMENDED ACTION: Adopt a resolution approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 324. 4. TRANSFER OF STORM DRAINS TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT — Passage of resolutions related to the transfer and conveyance of 14 storm drains to the Los Angeles County Flood Control district for operation, maintenance, repair, and improvement. RECOMMENDED ACTION: Adopt 14 resolutions for the transfer and conveyance of storm drains to the Los Angeles County Flood Control District. 5. CITY / COUNTY USE AGREEMENTS — Authorization to execute various recreation, trail, and landscape Use Agreements with Los Angeles County and / or Los Angeles County Flood Control District. RECOMMENDED ACTION: Authorize the City Manager or designee to execute various recreation, trail, and landscape Use Agreements with Los Angeles County (County) and / or Los Angeles County Flood Control District (LACFCD). 6. ANNEXATION OF TERRITORY INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2002-L36, 24248 WALNUT STREET — As a condition of the approval of Assessor Parcel Nos. 2831-014-016 and 017, located at 24248 Walnut Street, streetlight improvements are required. The developer has provided the City a signed and notarized petition and an assessment ballot giving approval to the annexation of property into the district. RECOMMENDED ACTION. Adopt a resolution to initiate annexation proceedings for Annexation No. 2002-1,36 into Streetlight Maintenance District No. 1; approve the Engineer's Report; declare the City's intention to annex territory; and set the public hearing for May 14, 2002. 7. APPROPRIATION OF FUNDS TO THE CONTRACTUAL SERVICES ACCOUNT - Appropriate additional funds from the Eastside Bridge and Thoroughfare District and developer's permit fees to the contractual services account to provide funds for City oversight of the grading underway to construct Golden Valley Road from Green Mountain to Sierra Highway. RECOMMENDED ACTION: Appropriate $28,000 to Account No. 4312-8001 and $120,000 to Account No. 4362-8001; and increase estimated revenues for Account No. 001-6139 by $28,000 and Account No. 302-6193 by $120,000. 8. TRANSIT MAINTENANCE FACILITY - PROJECT NO. F0003 - RESCIND CURRENT AND AWARD NEW DESIGN CONTRACT - FEDERAL GRANT NO. CA -90-Y068 - At the June 12, 2001 City Council meeting, the City Council approved the purchase agreement between the City and the property owner, W/9 Rye South Realty, L.L.C. to acquire the selected site needed to accommodate the future Santa Clarita Transit Maintenance Facility. The City has completed the purchase of the selected site in Rye Canyon Business Park and is now ready to start the design phase of the project. RECOMMENDED ACTION: Rescind the contract awarded to Miralles and Wu, LLP on January 22, 2002, and award a new consulting design services contract to Hellmuth, Obata + Kassabaum, Inc. for an amount not to exceed $1,363,000.00, plus a project contingency of 10 percent for staff time spent, yielding a total amount of $1,500,000.00 for the design of the Santa Clarita Transit Maintenance Facility; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. 2002 SAFE ROUTES TO SCHOOL GRANT APPLICATION - Approval of the proposed project to be submitted by the City for funding through the 2002 Safe Routes to School Program. The proposed project would construct 1,400 feet of new sidewalk along the east side of Canyon View Drive. This portion of Canyon View Drive does not have a sidewalk and serves as a pedestrian access route to Sierra Vista Junior High School. This project seeks $100,000 in grant funds and would require a $25,000 local match, for a total estimated project cost of $125,000. RECOMMENDED ACTION. Approve the proposed 2002 Safe Routes to School project, and direct staff to submit completed grant application to Caltrans by the May 31, 2002 deadline. 10. FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES MEDICAL AND HOSPITAL CARE ACT - The employer's contribution for each employee or annuitant shall be increased to provide the amount necessary to pay the full cost of his/her enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $530 per month. RECOMMENDED ACTION: Adopt the PERS resolution providing for fixing the employer's contribution under the Public Employees Medical and Hospital Care Act. 11. CITY OF SANTA CLARITA'S FISCAL YEAR 2002 / 2003 STATEMENT OF INVESTMENT POLICY - Per California Government Code Section 53646, the City Treasurer is required to annually present the City's Investment Policy to the City Council to reaffirm or to make any changes to the existing policy. This year's policy contains minor revisions. RECOMMENDED ACTION. Adopt the City of Santa Clarita's Fiscal Year 2002 / 2003 Statement of Investment Policy and direct staff to submit the policy to the MTA of US&C for certification award program. 12. AWARD CONTRACT FOR AUDIT SERVICES AND GASB 34 IMPLEMENTATION - The City contracts with an independent audit firm to conduct an annual financial audit and to prepare the Comprehensive Annual Financial Report. The contract with the current audit firm has expired and staff has completed the Request for Proposal process and has selected the most qualified firm. RECOMMENDED ACTION: Award contract to Diehl Evans & Company, LLP for an amount not to exceed $140,475 over three years with option to extend for 2 additional years. Year one funds have been requested in the proposed FY 2002 / 2003 budget in Account No. 2230-8001. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AND THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE WES THOMPSON RANCH ANNEXATION - Pursuant to State law, distribution of property tax revenue derived from the area must be negotiated and approved by a joint resolution of the City and the County of Los Angeles. The proposed resolution provides for a one-time, base tax revenue transfer from the County to the City in the amount of $139 for the annexed area. RECOMMENDED ACTION: Adopt a joint resolution of Negotiated Exchange of Property Tax Revenue, resulting from the proposed Wes Thompson Ranch Annexation to the City, consisting of 176 acres, generally located at the northern terminus of Gary and Marilyn Drives, north of Soledad Canyon Road, in unincorporated Los Angeles County. 14. CHECK REGISTER NOS. 16,17 AND 18 — Approval of the check registers. RECOMMENDED ACTION: Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 16, 17 and 18. PUBLIC HEARING 15. APPROVAL OF THE ANNEXATION OF TERRITORY AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2002-L36, 24248 WALNUT STREET — Hearing on the approval of the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2002-L36, Assessor Parcel Nos. 2831-014-016 and 017, located at 24248 Walnut Street. RECOMMENDED ACTION: Conduct the public hearing and adopt a resolution to approve the annexation of territory and the levy of assessments for Santa Clarks. Streetlight Maintenance District No. 1 as Annexation No. 2002-L36, 24248 Walnut Street. UNFINISHED BUSINESS 16. COUNCIL COMMITTEES - On a yearly or as -needed basis, the City Council updates the Council Committee list. On January 22, 2002, Council updated the list for 2002, leaving some items to be determined after the canvass of the April 9, 2002 election was complete. RECOMMENDED ACTION: Review, discuss, make changes to, and approve the City Council Committee list for 2002. 0 NEW BUSINESS 17. ONE VALLEY ONE VISION, JOINT CITY / COUNTY VALLEYWIDE GENERAL PLAN, PHASE III ADOPT SCOPE OF WORK AND AWARD CONTRACT TO EIP ASSOCIATES — The City is well underway in a multi-year effort to create a Valleywide General Plan jointly with the County. The cost of the project is shared between the City and the County. This project was developed with multiple phases in order to ensure concurrence between the City and the County throughout the process. RECOMMENDED ACTION. Waive purchasing process and award contract to EIP Associates to complete Phase III of the Joint City/County Valleywide General Plan in an amount not to exceed $424,478.00. Also, authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Approving this action is contingent upon the Council's approval of the Fiscal Year 2002 / 2003 budget and the City's appropriation of $300,000 to be added to Los Angeles County's contribution of $80,000. ADJOURNMENT In memory of Elaine Ruth Davis, mother of Deputy City Clerk Geri Bryan. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, May 28, 2002 at 6:00 p.m. in the Council Chamber, 1' floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 9, 2002 between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 0