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HomeMy WebLinkAbout2002-01-22 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING January 22, 2002 6:00 p.m. City Council Chambers 23920 Valencia Blvd. 1' Floor Santa Clarita, CA 91355 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) INVOCATION — Darcy CALL TO ORDER ROLL CALL FLAG SALUTE COUNCILMEM 3ER COMMENTS COMMITTEE REPORTS (Council) AWARDSIRECOGNITION TO MEMBERS OF THE COMMUNITY "Caught You Doing Something Good Award" — Kai Ricks — Eagle Scout Community Energy Advisory Committee PRESENTATIONS TO THE CITY PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES January 8, 2002 — special and regular meetings K CONSENT CALENDAR, All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. UPDATE ON PROPOSED FIRE STATIONS — Per the direction of the City Council at the November 13, 2001 meeting, Steve Lindsey, Fire Chief for the City of Santa Clarita, has prepared a written report highlighting proposed fire station locations for the Santa Clarita Valley. RECOMMENDED ACTION: Receive report. 3. OAK SPRING CANYON PARK — PROJECT NO. P3001 — AUTHORIZATION TO ADVERTISE FOR BIDS — This five -acre park site is located at Oak Spring Canyon Road and Ada Street, in the Canyon Country community of Santa Clarita. A public participation process was conducted in March and April of 2001, at which time area residents provided input as to park amenities. Staff has completed the design of the Oak Spring Canyon Park, and is preparing to advertise for bids. RECOMMENDED ACTION: Approve the plans and specifications for Project No. P3001, and authorize advertising for bids for the Oak Spring Canyon Park project. 4. COMMUNITY SERVICES GRANT PROGRAM - PROJECT RECOMMENDATIONS FOR FISCAL YEAR 2001 / 2002 - The City of Santa Clarita allocated $100,000 for the Fiscal Year 2001 / 2002 Community Services Grant Program. Thirty-nine applications were received in the following categories: Arts, Tolerance and Diversity, and Junior High and High School Off -Hour Programs. RECOMMENDED ACTION: Approve Community Services Grant Committee's project recommendation list for Fiscal Year 2001 / 2002 in an amount not to exceed $100,000. Direct staff to execute agreements approved for funding. Approved projects have been budgeted in Fiscal Year 2001 / 2002 budget in Account No. 7413-8110. 5. TRANSFER OF STORM DRAIN TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD) - CITY CAPITAL PROJECT - MISCELLANEOUS TRANSFER DRAIN (MTD) NO. 1603 - The construction, final inspection, and final Notice of Completion for Miscellaneous Transfer Drain No. 1603 have been completed. The project is located within Everett Drive in the Newhall area. The City and County entered into an agreement on March 14, 1989, which provides for the transfer of storm drains. RECOMMENDED ACTION: Adopt a resolution for the transfer and conveyance of the storm drain improvements for City Capital Project, Miscellaneous Transfer Drain (MTD) No. 1603, to Los Angeles County Flood Control District (LACFCD); direct staff to transmit a copy of this report indicating the date and action taken, and three certified copies of the adopted resolution to the Building & Safety / Land Development Division at the Los Angeles County Department of Public Works. 6. CEDARCREEK STREET - EXTENDING PASSENGER LOADING / UNLOADING ZONE FOR RIO VISTA ELEMENTARY SCHOOL - On December 15, 1999, the City established a 100 -foot (school days only) passenger loading / unloading zone for Rio Vista Elementary School along the north side of Cedarcreek Street. After the current passenger loading / unloading zone was established, it was determined that the zone did not provide sufficient length to accommodate all of the vehicles that line up to drop off / pick up students at the curb in front of the school. RECOMMENDED ACTION: Adopt a resolution extending the existing passenger loading / unloading zone for Rio Vista Elementary School along the north side of Cedarcreek Street an additional 200 feet from the existing zone to the kindergarten playground fence. The total length of the no -parking zone would be 300 feet. 13 7. SOLEDAD El NI&O BANK STABILIZATION PROJECT ACCEPTANCE - PROJECT NO. D4001 - As a result of the heavy storm season in 1997 / 1998, restoration efforts were initiated to prevent future erosion of the riverbank along Soledad Canyon Road across from the former Saugus Speedway. Emergency Relief Restoration funds from the Federal Highway Administration were secured to fund 88.53 percent of this bank stabilization project. A construction contract was awarded on September 25, 2001 to Calex Engineering Company. This project was completed to the satisfaction of the City Engineer on November 21, 2001. RECOMMENDED ACTION: Accept the work performed by Calex Engineering Company on the Soledad El Nino Bank Stabilization, Project No. D4001; direct the City Clerk to file the Notice of Completion; direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. Authorize the City Manager to execute a change order to the professional services contract with Allan E. Seward Engineering Geology, Inc. for contractual geology inspection services associated with this project. The total value of the contract is not to exceed $72,000.00. 8. SANTA CLARITA SPORTS COMPLEX, AQUATICS CENTER, PROJECT NO. F3009 - AUTHORIZATION TO ADVERTISE FOR BIDS This item is for the authorization to advertise for construction bids for the Santa Clarita Aquatics Center to be located at the Santa Clarita Sports Complex. This project encompasses the aquatics elements that were identified for improvement to the Santa Clarita Sports Complex as outlined in the Master Plan, established during Fiscal Year 1998 / 1999. The Master Plan items identified for the development of an Aquatics Center consists of a 50 -meter competition pool with bleacher seating, a 25 -meter pool with a competition diving tank, a recreational pool, a building to house aquatics staff and to serve as a visitor center, a concession building with additional restrooms, site amenities including parking and access roads, connecting walkways, signage, and landscaping, and a future gymnasium pad area integrated into the existing slope to the south of the proposed Aquatics Center. RECOMMENDED ACTION: Approve plans and specifications and authorize the advertisement for bids for the Santa Clarita Sports Complex, Aquatics Center, Project No. F3009; and authorize the City Manager to execute a change order in the amount of $165,000 to WLC Architects Professional Services Agreement to perform all necessary Sports Complex design changes as previously directed by the Parks and Recreation Commission and City Council. Adequate design funds have been previously appropriated and are available in CIP Project No. F3009001-8001. E 9. TRANSIT MAINTENANCE FACILITY - PROJECT NO. F0003 - AWARD DESIGN CONTRACT - FEDERAL GRANT NO. CA-90-YO68 - At the June 12, 2001 City Council meeting, the Council approved the purchase agreement between the City and the property owner, W/9 Rye South Realty, L.L.C., to acquire the selected site needed to accommodate the future Santa Clarita Transit Maintenance Facility. The City has completed the purchase of the selected site in Rye Canyon Business Park and is now ready to start the design phase of the project. RECOMMENDED ACTION: Award a consulting design services contract to Miralles and Wu, LLP for an amount not to exceed $1,325,000, with a 10 percent project contingency, for a total amount of $1,457,500 for the design of the Santa Clarita Transit Maintenance Facility project; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. PEDESTRIAN ACCESS IMPROVEMENTS TO TRANSIT STOPS - AWARD OF CONSTRUCTION CONTRACT - PROJECT NO. T0014; STPLER-5450(017); EA -07-931689 - The installation of traffic signals on Soledad Canyon Road at the intersection of the Canyon Country Park entrance, Rue Entree, and traffic signal interconnect on Soledad Canyon Road from Shadow Pines Boulevard to State Route 14 on / off ramps at Sand Canyon Road. RECOMMENDED ACTION: Award the construction contract for the Pedestrian Access to Bus Stop Improvements, Project No. T0014, to Taft Electric Company, in the amount of $410,730.54; authorize a 15 percent contingency in the amount of $61,609.58 for any necessary change orders to the contract and administrative / inspection costs; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. SOLID WASTE HAULER AUDIT UPDATE - On October 2, 2001, Council awarded a contract to Ernst & Young to conduct an audit of the solid waste franchise in the City. The City Council also requested that at each Council meeting there be an update so that the Council may provide input and direction for the audit. RECOMMENDED ACTION: Accept report for information only. 2. 12. AGREEMENT WITH EMPLOYEES REPRESENTED BY SEIU LOCAL 347 — City representatives met with representatives from SEIU Local 347 and members of the bargaining unit to begin the meet and confer process. At this session, the Union presented their proposal to the City for review. Both sides came to agreement during this first meeting on several issues. RECOMMENDED ACTION: Adopt a resolution providing for compensation of City employees represented by SEIU Local 347. Appropriate $39,280.00 from Council Contingency Reserve Fund 1240-7401 to the General Fund Accounts listed on the Detail of Adjustments, and appropriate $855.00 from Transit Fund Balance, $915.00 from Prop A Fund Balance, $3,210 from Stormwater Utility Fund Balance and $10,650 from Gas Tax Fund Balance to the appropriate accounts listed in the report. 13. COMMUNITY ENERGY ADVISORY COMMITTEE FINAL REPORT — In response to the anticipated energy crisis of Summer 2001, Council directed staff to establish a Community Energy Advisory Committee. Given the anticipated energy crisis of 2001 did not fully materialize and citizens throughout California exceeded conservation goals set by the State, the overall impact to businesses and residents was minimal. RECOMMENDED ACTION: Receive report regarding the status of the Community Energy Advisory Committee, suspend Committee work, and direct staff to monitor energy issue and legislative remedies over upcoming months, and continue development of Citywide energy efficiency program. 14. CHECK REGISTER NOS. 52, 01 AND 02 — Approval of the check registers. RECOMMENDED ACTION: Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 52, 01 and 02. 7 PUBLIC HEARINGS 15. CDBG SECTION 108 LOAN GUARANTEE APPLICATION FOR $1.5 MILLION — The U.S. Code of Federal Regulations 24 CFR 570.704 (m) requires that all final HUD Section 108 Loan Applications be published and a public hearing be conducted. During the Fiscal Year 2001 / 2002 budget process, Council directed staff to make this application in the amount of $1.5 million for two projects located in Canyon Country. $1.15 million will go for new street surface, curbs, gutters, and sidewalks on Scherzinger Lane. The remaining balance of $350,000 is for the San Fernando Valley Boys & Girls Club at Sierra Vista Jr. High. RECOMMENDED ACTION: Conduct the public hearing, direct staff to submit the final CDBG Section 108 Loan Guarantee Application to the U.S. Department of Housing and Urban Development for $1.5 million, to be used for public work improvements to Scherzinger Lane ($1.15 million) and the SCV Boys and Girls Club at Sierra Vista facility ($350,000). UNFINISHED BUSINESS 16. DEVELOPMENT IMPACT FEE ADJUSTMENTS AND DEFERRED IMPACT FEE AGREEMENT FOR THE PROPOSED CANYON COUNTRY 200 -UNIT AFFORDABLE SENIOR HOUSING PROJECT LOCATED EASTERLY OF SIERRA HIGHWAY AT THE TERMINUS OF THE PROPOSED FLYING TIGER DRIVE (DEVELOPER: JULES SWIMMER) — This is a request for development impact fee assistance and a deferred impact agreement by the applicant, Community Housing Development Group, Inc., for the 200 -unit affordable senior housing project that was presented to the City Council on November 27, 2001. On that date the Council approved the General Plan Amendment, Conditional Use Permit, Variance, Negative Declaration, and held the first reading of an ordinance for a proposed zone change. There was no action on the applicant's request for impact fee assistance. The Council directed staff to return in January 2002 with some additional impact fee analysis. RECOMMENDED ACTION: Conceptually approve the proposed impact fee adjustment and the deferred impact fee agreement and direct staff to return to City Council at a later date to approve the impact fee adjustment and finalize the deferred impact fee agreement subject to City Attorney approval. P NEW BUSINESS 17. COUNCIL COM IITTEES — On a yearly basis, the City Council updates the Council Committee list. On December 12, 2001, staff distributed a memo to each Councilmember transmitting the 2001 Council Committee list for review and updating. RECOMMENDED ACTION. Review, discuss, make changes to, and approve the City Council Committee list for 2002. iIfLi�i�;71�l�i Ii�Iul In memory of Pastor Bob Bloom — Village Church — Newhall, CA FUTURE MEETINGS A special meeting will be held Thursday, January 24, 2002 at 6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA to consider Golden Valley Ranch. A City Council Study Session will be held Tuesday, February 5, 2002 at 5:30 p.m. in the Century Room, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, February 12, 2002 at 6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 17, 2002, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California