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HomeMy WebLinkAbout2002-09-10 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR, MEETING September 10, 2002 6:00 p.m. City Council Chambers 23920 Valencia Blvd. 1' Floor Santa Clarita, CA 91355 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) INVOCATION — McLean CALL TO ORDER ROLL CALL FLAG SALUTE 1 COUNCILMEMBER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY PRESENTATIONS TO THE CITY HUTM'ii$i PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES August 27, 2002 — special and regular meetings September 3, 2002 - special meeting CONSENT CALENDAR, All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. 2002 / 2003 TEMPORARY WINTER SHELTER — From 1997 to 2002, the City of Santa Clarita has allowed the Santa Clarita Community Development Corporation (SCCDC) to utilize the Santa Clarita Sports Complex as a temporary winter shelter. Due to construction of the Santa Clarita Aquatics Center, that site is no longer available for use. City Staff has identified an alternate site as the Via Princessa Metrolink Station. RECOMMENDED ACTION: Approve use of approximately 10,000 square feet of land at the Via Princessa Metrolink Station or alternate location for use as a temporary winter shelter from November 1, 2002, to March 31, 2003. Approve a budget transfer of $45,000 from the City Council Contingency Fund Account No. 2250-7401 to Account No. 7411-8001. Direct staff to continue to work with the Santa Clarita Community Development Corporation (SCCDC) to develop a long-term solution. 3. OFFICE OF CRIMINAL JUSTICE PLANNING (OCJP) VIOLENCE AGAINST WOMEN GRANT EXTENSION — The City of Santa Clarita has been awarded a grant extension from the OCJP for a Violence Against Women Response Unit. This funding is used for a dedicated Sheriffs Investigator, community education and prevention, the Family Violence Task Force, and is contingent upon allocation of a $22,500 cash match. RECOMMENDED ACTION: Accept OCJP Violence Against Women Grant Extension. Transfer $22,500 from Public Safety Account No. 6100-8071 to Transfers Out Account No. 001-9501 in the Fiscal Year 2002-03 budget. Increase estimated revenues in Account No. 101-6810 by $22,500 for the City's 2002 / 2003 local match. Increase estimated revenues in Account No. 101-5172 by $69,388, which is $67,500 for the 2002 / 2003 grant from the OCJP, and $1,888 in reimbursable funds from prior grant awards. Increase estimated expenditures in Account No. 7447-7312 (Special Supplies) by $16,237 and Account No. 7447-8110 (Professional Services) by $75,651. 3 4. GOLDEN VALLEY ROAD PHASE I AND HIGH SCHOOL SITE, PROJECT NO. 53016 - PROJECT ACCEPTANCE — This item discusses completion of the construction of the Golden Valley Road Phase I and High School Site Project. RECOMMENDED ACTION: Accept the work performed by Sukut Construction, Inc. on Golden Valley Road Phase I and High School Site, Project No. 53016; direct the City Clerk to file the Notice of Completion; and direct staff to release the retention balance 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 5. CULTURAL AFFAIRS ADVISORY COMMITTEE RECOMMENDATIONS — The Cultural Affairs Advisory Committee (CAAC) was established by City Council in June 2000. The 11 -member committee is comprised of representatives from the business sector, arts, active community members, and representatives from the education community. RECOMMENDED ACTION: Approve three Cultural Affairs Advisory Committee nominees. 6. WILLDAN PROFESSIONAL SERVICES AGREEMENT FOR TRANSIT MIXED CONCRETE (TMC) PROJECT — Since September 1999, the City has retained the services of Willdan Associates for environmental support of the city's review of the Soledad Canyon Mining project proposed by TMC. Expenditures to date total $176,000. Approval of an additional $45,000 will bring the contracted total to $221,000 which will provide for continued environmental services through June 2003. RECOMMENDED ACTION: Authorize the City Manager or designee to execute a new professional services agreement with Willdan Associates, for environmental services related to the TMC project. For an amount not to exceed $45,000, subject to City Attorney approval. 7. APPROVE THE LEASE -TO -OWN OF FIVE PIECES OF TURF MAINTENANCE EQUIPMENT - The addition of 35 acres of parkland has placed increasing demands on parks maintenance equipment and staff. The existing levels of equipment are insufficient to properly maintain the newly added landscaped acreage. RECOMMENDED ACTION: Approve placing an order with John Deere, under California Multiple Award Schedule (CMAS) 4-96-37-0001A, for the lease -to -own of five pieces of turf equipment. The lease will have a term of 60 months, with five annual payments of $12,867.56, for a total of $64,337.80. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. G! 8. FISCAL YEARS 2001 / 2002 AND 2002 / 2003 NEW SIDEWALK CONSTRUCTION, AND FISCAL YEAR 2002 / 2003 REMOVAL AND REPLACEMENT OF SIDEWALK, CURB AND GUTTER, AND ACCESS RAMPS - PROJECT NOS. M0037, M0038, T0016, T0018, AND T0019 - AWARD OF CONSTRUCTION CONTRACT — These capital improvement projects consist of new sidewalk improvements on Wiley Canyon Road (west side) from Powell Drive to Wabuska Street and Creekview Park entrance; removal and replacement of damaged sidewalk, curb and gutter, and access ramps at various locations within the City. Also included is the City's Annual Concrete Gutter Repair Program to improve flows into local storm drains in various locations throughout the City. RECOMMENDED ACTION: Award the construction contract for Fiscal Years 2001 / 2002 and 2002 / 2003 Concrete Rehabilitation Program, Project Nos. M0037, M0038, T0016, T0018, and T0019, to Kalban, Inc. in the amount of $282,675.00, and authorize a contingency in the amount of $28,267.00; authorize a contract change order to Kalban, Inc. in an amount not to exceed $40,000.00 to construct additional access ramps / concrete repairs; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. ORDINANCE AMENDING THE CITY'S MUNICIPAL CODE, DIVISION 2, CHAPTER 13.34, ADDING A NEW SECTION FOR THE ESTABLISHED SOLEDAD CANYON ROAD UNDERGROUND UTILITY DISTRICT NO. 3 - PROJECT NO. S4001 — The City has established several zones within the City where overhead utilities have been converted to underground services. As part of the ongoing process to remove overhead utilities, the City has recently established an underground zone along Soledad Canyon Road from Camp Plenty Road east to Sierra Highway. RECOMMENDED ACTION: Introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 13.34 OF DIVISION 2, OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING THE UNDERGROUNDING OF UTILITIES. 5 10. HASKELL CANYON ROAD WIDENING, PROJECT NO. S4004 - AWARD OF CONSTRUCTION CONTRACT - This project will widen the existing roadway, which involves the construction of curb and gutter, sidewalk, and an additional southbound lane, as well as the construction of tree planters and streetlights along Haskell Canyon Road from Ridgegrove Drive to the Bouquet Canyon Channel. RECOMMENDED ACTION. Approve the award of the construction contract to Security Paving Company, Inc. for the Haskell Canyon Road Widening, Project No. 54004, in the amount of $330,019.40, and authorize a contingency amount of $49,502.91; appropriate $475,000.00 from the Gas Tax Fund balance to Account No. 540042001-8001 and reduce Account No. 54004001-8001 by $475,000.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. CITY HALL EXTERIOR WALL WATERPROOFING - Construction defects have been discovered in the exterior building walls of the City Hall building. The improperly sealed areas allow water to enter the building structure and accumulate on the first floor. Should this water intrusion condition continue during inclement weather, there will be serious cause for concern due to water -related damages to the building structure. This item requests an allocation of funds from the Council contingency account to provide for immediate repairs. RECOMMENDED ACTION: Waive the bid process requirement and award the contract to Hamilton Construction Company for $67,650.00. Authorize the transfer of funds from City Council Contingency Account No. 2250-7401 into Account No. 5504-8640 in the amount of $67,650.00 to provide for the cost of all repairs necessary to waterproof the exterior walls and footings for the City Hall building. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. ONE-YEAR RENEWAL OF JANITORIAL SERVICES CONTRACT - At the City Council meeting on June 26, 2001, Council awarded contracts to Bell Building Maintenance for janitorial services for all parks facilities and the Sports Complex. In addition, approval was included to renew the contracts for up to three additional one-year terms. This item requests approval to renew the current existing contract for an additional year. RECOMMENDED ACTION: Approve a one-year renewal of existing contracts for janitorial services for all parks facilities and the Sports Complex. Authorize the City Manager or designee to execute all documents for the renewal of this current contract, subject to City Attorney approval. n. 13. EXTENSION OF TREE MAINTENANCE CONTRACT - In July of 2001, the City entered into a one-year contract with True Green Landcare for the provision of tree maintenance services. In addition, approval was included to renew the contracts for up to four additional one-year terms. This item requests approval to extend the current existing contract for an additional year. RECOMMENDED ACTION. Approve a one-year extension of existing contract for tree maintenance services with True Green Landcare for an amount not to exceed $500,000 from Account No. 5600-8001. Authorize the City Manager, or designee to execute all contract documents for the renewal of this current contract, subject to City Attorney approval. 14. COMMUNITY FACILITIES DISTRICT NO. 92-1 OF THE CITY OF SANTA CLARITA (VALENCIA TOWN CENTER) ANNUAL TAX LEVY - On August 25, 1992, the Council passed Ordinance No. CFD 92-1-1, authorizing the levy of a special tax within Community Facilities District No. 92-1 (Valencia Town Center). Adoption of the resolution to levy the special taxes for Fiscal Year 2002 / 2003 upon all properties within Community Facilities District No. 92-1, which are not otherwise exempt from taxation. RECOMMENDED ACTION: Adopt the resolution authorizing and providing for the levying of special taxes within said District, and direct staff to prepare special tax bills to the property owners. 15. CHECK REGISTER NOS. 34 AND 35 — Approval of the check registers. RECOMMENDED ACTION. Adopt a resolution to approve and ratify for payment the demands presented in Check Registers Nos. 34 and 35. PUBLIC HEARINGS 16. APPROVAL OF ENGINEER'S REPORT AND CONFIRMING CONTRACTUAL AGREEMENT(S) FOR THE FORMATION OF SOLEDAD CANYON ROAD UNDERGROUND UTILITY DISTRICT NO. 3 (2002-01) - PROJECT NO. S4001— The City desires to underground all existing overhead utilities along Soledad Canyon Road from Camp Plenty Road east to Sierra Highway. Currently, the majority of commercial and residential services are already provided underground. What remains are the main transmission lines along either side of Soledad Canyon Road within City rights-of-way, in addition to a small number of existing commercial services. RECOMMENDED ACTION: Conduct the public hearing and adopt a resolution to approve the Engineer's Report and confirming contractual agreements for the formation of Soledad Canyon Road Underground Utility District No. 3 (2002-01). 7 17. ADOPTION OF THE BUILDING CODE, MECHANICAL CODE, PLUMBING CODE, AND THE ELECTRICAL CODE, WITH AMENDMENTS - The State of California mandates that local jurisdictions adopt and commence enforcement of updated State building codes every three years. The most recent State update becomes effective for enforcement by local building departments throughout California on November 1, 2002. RECOMMENDED ACTION- Conduct a public hearing, introduce an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE BUILDING CODE, MECHANICAL CODE, PLUMBING CODE, AND ELECTRICAL CODE, WITH AMENDMENTS. 18. AMEND SELF STORAGE FACILITY REQUIREMENTS AND SIGN REGULATIONS IN TITLE 17 "ZONING" OF THE UNIFIED DEVELOPMENT CODE (UDC) - The City is proposing to amend various code sections of Title 17 "Zoning". Some of the amendments include, but are not limited to specific development requirements, permitted use chart, and sign regulations. RECOMMENDED ACTION: Conduct the public hearing, adopt a resolution approving a negative declaration and introduce and pass to second reading, an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE, ADOPTING VARIOUS AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC). NEW BUSINESS 19. CAMPAIGN CONTRIBUTION AND DISCLOSURE REFORM - Section 7.02.030 of the Santa Clarita Municipal Code (SCMC) addresses contribution limitations, including loans, anonymous contributions, extension of credit, personal funds and commercial loans. The City currently limits contributions made to either candidates or committees controlled by candidates to $250 per person per election contest. Candidates are required to report the names and addresses of all persons who contribute $50 or more to their campaign. RECOMMENDED ACTION. Amend the Santa Clarita Municipal Code to limit the amount given to or received by any political action committee from any person or committee to a maximum of $250 per election contest, and require committees to report the names and address of all persons who contribute $50 or more to their campaign per election contest. K FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 24, 2002 at 6:00 p.m. in the Council Chamber, 1't floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 5, 2002, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 0