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HomeMy WebLinkAbout2002-12-10 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING December 10, 2002 7:00 p.m. City Council Chambers 23920 Valencia Blvd. 1" Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) INVOCATION — Smyth CN�II � 1CiZ�Ts ROLL CALL FLAG SALUTE 1 COUNCILMEMBER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY PRESENTATIONS TO THE CITY PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. 2 APPROVAL OF MINUTES November 26, 2002 - Special and Regular meetings December 3, 2002 - Special meeting RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES November 26, 2002 - Regular meeting CONSENT CALENDAR SCRDA 1. 2002 / 2003 NM -YEAR BUDGET ADJUSTMENT - Each year at this time, City staff takes the opportunity to review the Redevelopment Agency's adopted budget to determine if any financial adjustments are necessary. RECOMMENDED ACTION. Redevelopment Agency adjust Fiscal Year 2002 / 2003 budgeted expenditures by $196,065 and revenues by $75,000 as specified in the attachment to the agenda report. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING CONSENT CALENDAR, All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. AWARD OF THE WHITES CANYON BEAUTIFICATION PROJECT CONTRACT FOR DESIGN SERVICES TO DAVID EVANS AND ASSOCIATES - The City of Santa Clarita is preparing to provide enhancements to the side walls, sidewalk, and landscaping along Whites Canyon Road between Soledad Canyon Road and Nadal Street. RECOMMENDED ACTION: Approve and authorize the City Manager or designee to execute a contract with David Evans and Associates, subject to City Attorney approval, for design services associated with the Whites Canyon Beautification project. 3. RENEWAL OF CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT - This request to accept grant funds for the Citizen's Option for Public Safety Grant and continue funding juvenile crime efforts at the Santa Clarita Sheriffs Station. RECOMMENDED ACTION: Approve the request from the Los Angeles County Sheriffs Department, Santa Clarita Station, to use the Citizen's Option for Public Safety Funds, under Assembly Bill 3229, to continue the City's Youth Intervention Team. Establish estimated revenue of $314,433 in Account No. 211-5211, Supplemental Law Enforcement Services Fund. Appropriate $1,500 to Account No. 7441-7011 for Grant Administration, $2,000 to Account No. 7441-7302 for Travel and Training, and $310,933 to Account No. 7441-8110 for program implementation. Authorize the City Manager or designee to execute any contracts, agreements, or change orders arising out of this program. 0 4. MTA CALL FOR PROJECTS GRANT FUNDING - RESOLUTION AUTHORIZING EXECUTION OF AGREEMENTS FOR EXPANSION BUSES — Through the 2001 MTA Call for Projects, seven local transit buses and four commuter buses were programmed for grant funds in the amount of $2,770,000 starting in Fiscal Year 2003 / 2004. The next step in the grant award process is to enter into a Letter of Agreement (LOA) for federal funds allocated by the MTA. The LOA specifies how the grant funds will flow to the City and defines the proposed scope of work and schedule for purchasing the new buses. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager or designee to execute on behalf of the City all Letters of Agreement, Memorandums of Understanding, and any other necessary grant documents with the Metropolitan Transportation Authority for grant funds awarded to the City in Fiscal Year 2003 / 2004, subject to City Attorney approval. 5. METROPOLITAN TRANSPORTATION AUTHORITY (MTA) 2003 CALL FOR PROJECTS APPLICATIONS - The Los Angeles County Metropolitan Transportation Authority (MTA) is required by federal and state statutes to prepare a Transportation Improvement Program (TIP) for Los Angeles County. To take advantage of the flexibility of various funding sources, the MTA has developed a single unified process, which allows each applicant to apply for specific regionally significant projects of interest to the applicant agency without regard to funding source. RECOMMENDED ACTION: Approve the MTA 2003 Call for Projects List of Candidate Projects and direct staff to submit completed grant applications to the MTA by the January 31, 2003 deadline. 6. TRACT MAP NO. 42670-03 (SANTA CLARITA BUSINESS PARK) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Tract Map No. 42670-03 (Santa Clarita Business Park) consisting of approximately 22.9 acres, located at the southwest corner of Golden Valley Road and Centre Pointe Parkway, and owned by Spirit Properties, Ltd., a California Corporation. RECOMMENDED ACTION: Approve Tract Map No. 42670-03 (Santa Clarita Business Park); accept on behalf of the public the offers of dedication, the easements and the right to restrict ingress and egress; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the map; instruct the City Clerk to endorse the Certificate on the face of the map; instruct the City Manager and the City Clerk to endorse the document transferring ownership of non -developable fragment of land from the City to Spirit Properties; instruct the City Engineer to endorse the Agreement for Subdivision Improvements. 5 7. TRACT MAP NO. 42670-04 (SANTA CLARITA BUSINESS PARK) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Tract Map No. 42670-04 (Santa Clarita Business Park) consisting of approximately 22.4 acres, located north of Centre Pointe Parkway, approximately 1,800 feet west of Golden Valley Road, and owned by Spirit Properties, Ltd., a California Corporation. RECOMMENDED ACTION: Approve Tract Map No. 42670-04 (Santa Clarita Business Park); accept on behalf of the public the offers of dedication, the easements and the right to restrict ingress and egress; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the map; instruct the City Clerk to endorse the Certificate on the face of the map; instruct the City Engineer to endorse the Agreement for Subdivision Improvements. 8. TRACT MAP NO. 53114 (SAN FERNANDO ROAD AND VALLE DEL ORO) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Tract Map No. 53114 (San Fernando Road and Valle del Oro) consisting of approximately 39.6 acres, located northeasterly of San Fernando Road, northwesterly of Valle del Oro, and owned by EZ Access Self Storage, LLC, a California Limited Liability Company. RECOMMENDED ACTION: Approve Tract Map No. 53114 (San Fernando Road and Valle del Oro); accept on behalf of the public the offers of dedication, the easements, the offers of dedication, the right to restrict ingress and egress, and the right to prohibit construction; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the map; instruct the City Clerk to endorse the Certificate on the face of the map; instruct the City Engineer to endorse the Agreement for Subdivision Improvements. 9. JUNE 30, 2002 COMPREHENSIVE ANNUAL FINANCIAL REPORT The City's independent audit firm, Diehl, Evans and Company, has completed the City's annual audit for fiscal year ending June 30, 2002. Diehl, Evans and Company conducted the audit in accordance with generally accepted auditing standards. Based on the audit performed, Diehl, Evans & Company issued an unqualified audit opinion letter. RECOMMENDED ACTION: Receive Comprehensive Annual Financial Report for Fiscal Year ended June 30, 2002. ri 10. 2002 / 2003 MID -YEAR BUDGET ADJUSTMENT, RESOLUTION FOR EMPLOYEE COMPENSATION AND RESOLUTION AMENDING PERSONNEL RULES - Each year at this time, City staff takes the opportunity to review the City's adopted budget to determine if any financial adjustments are necessary. As with every year expenditures, revenues and capital project budgets are reviewed for items that will assist City Departments in managing their operations to the end of the fiscal year. RECOMMENDED ACTION: Adjust 2002 / 2003 budgeted expenditures, revenues, and capital projects in the amount specified in the agenda report. Authorize budget transfers as specified in the agenda report; adopt a resolution providing for employee compensation, benefits and reclassification; adopt a resolution amending personnel rules; and adopt a resolution amending Position ClassificationPlan. 11. CHECK REGISTER NOS. 47 AND 48 — Approval of the check registers. RECOMMENDED ACTION: Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 47 and 48. PUBLIC HEARING 12. APPROVAL OF THE CITY ARCHITECTURAL DESIGN GUIDELINES - The City Architectural Design Guidelines is a document intended to incorporate visual and aesthetic enhancements to private property improvements. The Design Guidelines will provide guidance for the construction of new developments, remodels and other private property improvements. These guidelines will ensure high quality development throughout the City. RECOMMENDED ACTION. Conduct a public hearing and adopt a resolution approving the City's Architectural Design Guidelines. 7 UNFINISHED BUSINESS 13. DEVELOPMENT APPROVAL AUTHORITY FOR THE LAS LOMAS PROJECT AREA - On November 12, 2002, Council directed staff to meet with the City's Las Lomas project consultant and return to a future meeting with a recommendation regarding the proposed Las Lomas development. On November 18, 2002, a meeting was held with the City Council Development Committee, the City's Las Lomas consultant and staff to discuss the proposed 555 - acre project in unincorporated Los Angeles County. RECOMMENDED ACTION: Adopt a resolution stating the City of Santa Clarita should be the lead agency with approval authority for any proposed development south of the City of Santa Clarita, east of Interstate 5 and west of State Route 14 and forward this resolution to the City of Los Angeles, the County of Los Angeles and the Local Agency Formation Commission (LAFCO). NEW BUSINESS 14. RESOLUTION TO FILE AN APPLICATION WITH LAFCO FOR ANNEXATION 2002 - 04 FOR THE PROPOSED SOUTH SANTA CLARITA ANNEXATION, LOCATED OUTSIDE THE SOUTHERN BOUNDARY OF THE CITY LIMITS GENERALLY EAST OF INTERSTATE 5 AND WEST OF STATE ROUTE 14 - This action authorizes the City Manager or designee to file an annexation application for the South Santa Clarita Annexation consisting of approximately 825 acres of inhabited land, including 129 acres of Caltrans right-of-way area. RECOMMENDED ACTION: Adopt the resolution authorizing the City Manager or designee, to file an annexation and sphere of influence amendment application with the Local Agency Formation Commission (LAFCO) for the proposed South Santa Clarita Annexation. 15. TELEVISING STUDY SESSIONS - The City began televising City Council meetings in the mid -1990's; with an expenditure of over $200,000 to equip the Council Chamber with lights, cameras, a sound system and other equipment, enabling the City to televise live and taped meetings held in the Chamber. RECOMMENDED ACTION: (1) Schedule and televise City Council Study Sessions in the Council Chamber; or (2) Schedule and televise the City Council Study Sessions in the Century Conference Room at a cost of $225,000. Proceed with the transfer of funds from the Council Contingency Account No. 2250-7401 in the amount of $225,000 to Account No. 1210-8110; or (3) Continue holding the City Council Study Session in the Century Conference Room without being televised. Due to the holiday break, no meeting will be held on December 24, 2002. A City Council Study Session will be held Tuesday, January 7, 2003 at 5:30 p.m. in the Century Room, V floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, January 14, 2003 at 6:00 p.m. in the Council Chamber, 1' floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on December 5, 2002 between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. N � v Sharon L. Dawson, CMC City Clerk Santa Clarita, California 0