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HomeMy WebLinkAbout2002-04-23 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL AE[ UTES "OF REGULAR MEETING 6:00 P.M. APRIL 23, 2002 CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Mayor Ferry gave the invocation. CALL TO ORDER Mayor Ferry called to order the regular meeting of the City Council at 6:21 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Ferry introduced Shawn Eagle of Boy Scout Troop 583 who led the flag salute. COUNCILMEMBER COMMENTS Councilmembers Kellar, Smyth and Weste expressed thanks to Councihnember Darcy for her many years of service and contributions to the community. COb[M=E REPORTS There were none. AWARDSIRECOGNITION TO MEMBERS OF THE COMMUNITY Ken Pulskamp, Assistant City Manager, recognized the many accomplishments of George Caravalho over his 14 years of service with the City and presented a plaque with the City seal tile. Michelle Luce representing Senator McClintock presented Mr. Caravalho with a certificate for his many years of service. PRESENTATIONS TO THE CITY George Caravalho, City Manager, presented the Share the Vision IV plan. PUBLIC PARTICIPATION Addressing the Council at this time was Andrew Martin regarding Mayor Ferry and campaign contributions; Pat Willett representing Zonta in recognition of Marsha McLean; Henry Schultz in recognition of Marsha McLean; Allan Cameron in recognition of George Caravalho; Karen Pearson in recognition of Marsha McLean; and Tim Ben Boydston representing Canyon Theatre Guild with gratitude to George Caravalho and in recognition of Marsha McLean. STAFF COMMENTS There were none. APPROVAL OF MINUTES Motion by Darcy, second by Smyth, to approve the minutes of the March 26, 2002 special and regular meetings and the April 2, 2002 special meeting as submitted. Hearing no objections, it was so ordered. ITEM 1 UNFINISHED BUSINESS DECLARING RESULTS OF APRIL 9, 2002 GENERAL MUNICIPAL ELECTION Sharon Dawson, City Clerk, advised that by Resolution No. 01-142 adopted on November 13, 2001, the City Council ordered the canvass of the April 9, 2002 General Municipal Election to be made by the City Clerk. In accordance with Elections Code 10262 and upon completion of the canvass, the City Council shall meet at their usual place of meeting on the second Tuesday after the election to approve the canvass and to install the newly elected officers. Motion by Smyth, second by Kellar, to adopt Resolution No. 02-60 declaring the results of the April 9, 2002 General Municipal Election and approving the City Clerk's Certificate of Canvass. On roll call vote: Ayes: Kellar, Smyth, Weste, Darcy, Ferry Noes: None Absent: None Motion carried. REMARKS BY OUTGOING CITY COUNC IZAEMBER Councilmember Darcy made comments on the end of her tenure as a City Couacilmember. CITY CLERK ADMINISTERS OATH OF OFFICE Sharon Dawson, City Clerk, administered the oath of office to newly elected Councilmembers McLean, Weste and Ferry. NEWLY ELECTED CITY COUNCILMEMEERS ARE SEATED The Councilmembers took their seats on the dais. REMARKS BY NEWLY ELECTED CITY COUNCILMEMBERS Councilmembers McLean, Weste, and Ferry made comments on the beginning of their term of office. PRESENTATIONS TO THE CITY Gary Milliman, Director, Southern CA Division League of California Cities provided information on the League of California Cities organization and programs. 2 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Carl Newton, City Attorney, reported on an item for Closed Session which arose today regarding the Cemex v. City of Santa Clarita lawsuit. Motion by Kellar, second by Weste, to add a subsequent need item under Closed Session to consider the Cemex v. City of Santa Clarita lawsuit, finding there is an immediate need to discuss the matter, and that the need arose subsequent to the posting of the agenda. On roll call vote: Ayes: Smyth, Weste, McLean, Kellar, Ferry Noes: None Absent: None Motion carried. George Caravalho, City Manager, commented that a binder containing proposals from executive search firms would be distributed to the Council at the end of the meeting. Council consensus to hold a special meeting at 4:30 p.m. on Tuesday, May 7, 2002, to hold a Closed Session for personnel matters to consider the appointment of a City Manager. APPROVAL OF AGENDA Motion by Smyth, second by Kellar, to approve the agenda, pulling Items 16 and 19 from the Consent Calendar. Hearing no objections, it was so ordered. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. ITEM 3 CONSENT CALENDAR APPOINTMENT OF INTERIM CITY MANAGER On June 23, 1988, a resolution of the City Council was passed appointing George A. Caravalho as City Manager. Mr. Caravalho will officially resign his position on May 3, 2002. On April 2, 2002, the City Council determined Kenneth R. Pulskamp would serve as the Interim City Manager. Adopt Resolution No. 02-61 appointing Kenneth R. Pulskamp as the Interim City Manager effective May 3, 2002. ITEN4 CONSENT CALENDAR CITY MANAGER SICK LEAVE COMPENSATION This item recommends compensation for accrued unused sick leave for George A. Caravalho as of May 3, 2002. Provide compensation in the amount of $39,353.48 to George A. Caravalho in consideration of employment contract provisions pertaining to sick leave. ITEM 5 CONSENT CALENDAR APPROVE CONTRACTS FOR THE TMC OPPOSITION EFFORT As the opposition effort against the TMC project in the Soledad Canyon area continues, it remains necessary to contract with various professionals to support and assist staff. Funds for this purpose were appropriated in Account No. 1211-8110 for the FY 2001-2002 budget. Authorize City Manager or designee to execute new professional services agreements with Jamison and Sullivan, Inc., for an amount not to exceed $46,000; Lennihan Law, for an amount not to exceed $40,000; Budd-Falen Law Offices, for an amount not to exceed $20,000, subject to City Attorney approval. ITEM 6 CONSENT CALENDAR SUPPORT FOR STATE SENATE BILL 994 • — LIABILITY: PUBLIC SKATEBOARD PARKS In 1997, Assembly Bill 1296 was passed which stated that public entities would be protected from liability for injuries sustained by persons at public skateparks from January 1998 until January 2003. The passage of SB 994 would mean public entities remain indemnified until January 2008 under the same guidelines as set forth by AB 1296. Support SB 994, a measure that protects public entities from liability resulting from injuries that may occur at public skateboard parks. ITEM 7 CONSENT CALENDAR SUPPORT FOR STATE ASSEMBLY BILL 2185 — LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD Currently, the Los Angeles Regional Water Quality Control Board (RWQCB) consists of nine members all appointed by the Governor. There are no members on the board who directly represent public entities from the Los Angeles and Ventura County areas, those who are most affected by the decisions of the board. Adopt Resolution No. 02-52 in support of Assembly Bill 2185, legislation that would provide more local and regional representation on the Los Angeles Regional Water Quality Control Board. ITEMS CONSENT CALENDAR SHARE THE VISION IV — E*MAGINE THE FUTURE (COMMUNITY STRATEGIC PLAN) On October 20, 2001 Santa Clarita residents representing neighborhood groups, community groups, business, education and environmental community, joined with City staff and 4 community leaders to create a vision and a plan that will guide our City for the next three years. Adopt the community strategic plan entitled: Share the Vision IV — E*magine the Future.. ITEM 8 CONSENT CALENDAR ANNUAL "CLEAN-UP" OF TITLE 16 "SUBDIVISIONS" AND TITLE 17 "ZONING" OF THE UNIFIED DEVELOPMENT CODE (UDC) On March 26, 2002 the City Council conducted the first reading of an ordinance to amend various sections of the Unified Development Code. The Council voted unanimously to pass the ordinance to a second reading on April 23, 2002. Adopt Ordinance No. 02-5 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 16 AND TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE, ADOPTING VARIOUS AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC)". ITEM 10 CONSENT CALENDAR TAX SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION NO. 266 — LOCATED ON MEADOWRIDGE ROAD, SOUTH OF SAN FERNANDO ROAD This annexation to the Los Angeles County Sanitation District is for the newly created assessment area for the Faith Community Church located off Meadowridge Road, south of San Fernando Road in the community of Newhall. Adopt Resolution No. 02-53 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 266. ITEM 11 CONSENT CALENDAR LYONS AVENUE MEDIAN LANDSCAPE IMPROVEMENTS — PHASE II, PROJECT NO. LMD 00-015, BID AWARD This project consists of landscaping the existing medians on Lyons Avenue, from Orchard Village Road to Newhall Avenue, as shown on the location map with the report. Award contract for Lyons Avenue Median Landscape Improvements, Phase II, Project No. LMD 00-015, to American Landscape, the lowest responsible bidder, for an amount not to exceed $160,368.35 and authorize a 10% contingency expenditure. Funds are available in LMD project Account No. B2006401. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 12 CONSENT CALENDAR PAMPLICO PARK — PROJECT NO. P4003 — PROJECT ACCEPTANCE On April 24, 2001, Council awarded Pamplico Park Project, Project No. P4003, to Terra -Cal Construction, Inc. The project was completed to the satisfaction of the Director of Parks, Recreation, and Community Services, on April 15, 2002. Accept the work performed by Terra -Cal Construction, Inc. on the Pamplico Park Project, Project No. P4003; direct the City Clerk to file the Notice of Completion with the Los Angeles County Recorders Office; direct staff to release the 5% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM 13 - .. CONSENT CALENDAR RENEWAL OF CONTRACT WITH ACCESS SERVICES, INC. Renew contract with Access Services, Inc. (ASI), adjusting the method of payment from ASI to the City. Authorize the City Manager to negotiate a contract between Access Services, Inc. (ASI) and the City of Santa Clarita. ITEM 14 CONSENT CALENDAR SIERRA HIGHWAY BRIDGES (S) OVER THE RAILROAD — PROJECT NO. S3009 - AWARD DESIGN SERVICES CONTRACT This project will rehabilitate and/or replace the two existing bridges on Sierra Highway over the railroad while providing adequate travel lane widths for motorists and cyclists, as well as standard sidewalks for pedestrians in each direction. Given a low Caltrans Bridge Sufficiency List (BSL) rating of the northbound bridge, it has been determined to replace this structure. However, the southbound bridge has a higher BSL rating and warrants further analysis in determining its most viable design alternative. The City is seeking to hire a consultant to develop the most viable design alternative and to prepare the plans, specifications, and estimates (PSE) for this project. Award the design services contract for the Sierra Highway Bridges(s) over the Railroad, Project No. S3009, to Parsons Brinkerhoff, Quade & Douglas, Inc. in the amount of $184,025.00, and authorize a 10 percent contingency expenditure in the amount of $18,402.50, for a total project budget not to exceed $202,427.50; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 15 CONSENT CALENDAR JAN HEIDT METROLINK STATION PARKING LOT EXPANSION, PROJECT NO. F2002; STPL-5450(012); E.A. 07-931507 — APPROVAL OF PROGRAM SUPPLEMENT NO. M012 AND ADOPTION OF RESOLUTION FOR RAIL RIGHT-OF-WAY This parking expansion project encompasses property acquisition, design, and construction of an additional 150 parking spaces for the Station. The Program Supplement is the federal funding for the construction of the Jan Heidt Metrolink Station parking lot expansion, and provides for the funds necessary to reimburse the City for future costs associated with the project. Approve Program Supplement No. M012 for the construction of an additional 150 parking spaces; adopt Resolution No. 02-54 for hazardous waste identification and cleanup for rail right-of-way for the Jan Heidt Metrolink Station parking lot expansion; and authorize the City Manager or designee to execute all documents necessary for the acquisition and construction of the Jan Heidt Metrolink Station parking lot expansion, subject to City Attorney approval. Addressing the Council on this item was Hunt Braly representing Technifex. Im response to inquiries from Council and the public, George Caravalho, City Manager, provided information. 2 ITEM 16 CONSENT CALENDAR 2001/2002 ANNUAL OVERLAY PROGRAM, PROJECT NO. M0020 — AUTHORIZATION TO ADVERTISE FOR BIDS This project will resurface various streets to provide a smoother ride for traffic, enhance the appearance of the area, and extend the economic life of the roadway. Approve the plans and specifications, and authorize the advertising for bids for the 2001/2002 Annual Overlay Program, Project No. M0020. ITEM 17 CONSENT CALENDAR 2001/2002 ANNUAL SLURRY SEAL PROGRAM, PROJECT NO. M0017 — AWARD CONSTRUCTION CONTRACT AND AUTHORIZE A CHANGE ORDER FOR INSPECTION SERVICES TO DESIGN CONSULTANT This Slurry Seal project involves the surface preparation and application of emulsion slurry seal to seal cracks, enhance skid -resistance properties, and increase pavement life. Award the construction contract for the 2001/2002 Annual Slurry Seal Program, Project No. M0017, to American Asphalt South, Inc. in the amount of $936,297.34 and authorize a 3.68 percent contingency expenditure in the amount of $34,459.94; authorize a change order to the design contract of Pavement Engineering, Inc. (PEI) to include construction inspection in the amount of $12,950.00 and authorize an eight percent contingency expenditure of $1,036.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 18 CONSENT CALENDAR LOST CANYON ROAD PEDESTRIAN BRIDGE AND SIDEWALK (SAFE ROUTES TO SCHOOL) — PROJECT NO. T3009 — PROGRAM SUPPLEMENT AGREEMENT NO. 014-M TO ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-5450 Project No. T3009 will construct a pedestrian bridge parallel to, but separate from the Lost Canyon Road Bridge over the Sand Canyon wash, as well as a sidewalk along the south side of Lost Canyon Road. Approve Program Supplement Agreement No. 014-M to Administering Agency -State Agreement for Federal Aid Project No. 07-5450; and authorize the City Manager or designee to execute the agreement, subject to City Attorney approval. ITEM 19 CONSENT CALENDAR SUMMARY VACATION OF A PORTION OF OAK RIDGE DRIVE, TRACT NO. 44896-02 Thatcher Manufacturing Company Properties, the developer of Tract No. 44896-02, is requesting the vacation of a portion of Oak Ridge Drive. This portion of the street right-of- way, originally dedicated for trail purposes, is no longer needed and is superseded by relocation of the trail. The City's Parks Division staff has relocated the segment of the trail to a location along the Los Angeles County Flood Control District (LACFCD) access road, located directly west of Lot No. 52. Adopt Resolution No. 02-55 for the summary vacation of a portion of Oak Ridge Drive and direct staff to record the certified resolution in the office of the Registrar -Recorder of the County of Los Angeles. In response to inquiries from Council, Curtis Nay, Supervising Engineer, provided information. 7 ITEM 20 CONSENT CALENDAR TRACT NO. 43742, PRIVATE DRAIN (PD) NO. 1988— TRANSFER OF STORM DRAIN TO LOS ANGELES COUNTY S FLOOD CONTROL DISTRICT This is a resolution to authorize the transfer of Private Drain (PD) No. 1988 to Los Angeles County's. Flood Control District (LACFCD), and to request LACFCD to accept this transfer. This is necessary for LACFCD to commence maintaining said storm drain. Adopt Resolution No. 02-56 for the transfer and conveyance of the storm drain improvements for Tract No. 43742, Private Drain No. 1988, to Los Angeles County's Flood Control District (LACFCD); authorize the Mayor or designee to execute the Quitclaim Deed; direct staff to transmit a copy of this report indicating the date and action taken, three copies of the unrecorded Quitclaim Deed properly executed, and three certified copies of the adopted resolution to the Building and Safety/Land Development Division at Los Angeles County's Department of Public Works. ITEM 21 CONSENT CALENDAR PARCEL MAP NO. 26307 (HOME DEPOT, COMMERCIAL DEVELOPMENT AT THE SOUTHEAST CORNER OF NEWHALL RANCH ROAD AND RYE CANYON ROAD) -APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Parcel Map No. 26307 is the only phase of Tentative Parcel Map No. 26307, which was conditionally approved by the Planning Commission on August 21, 2001. This parcel map, consisting of approximately 15.3 acres, is located at the southeast corner of Newhall Ranch Road and Rye Canyon Road, and is owned by Home Depot U.S.A., Inc. Approve Parcel Map No. 26307; accept on behalf of the public the offers of dedication for an easement for sanitary sewer purposes and all uses incident thereto; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate; instruct the City Clerk to endorse the Certificate on the face of the map; instruct the City Engineer to endorse the Agreement for Subdivision improvements. ITEM 22 CONSENT CALENDAR PARCEL MAP NO. 26275 (INDUSTRIAL CONDOMINIUMS ON SMYTH DRIVE) -APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Parcel Map No. 26275 is the only phase of Vesting Tentative Parcel Map No. 26275, which was granted approval by City Planning staff on July 3, 2001 per the North Valencia II Specific Plan. This parcel map, consisting of approximately 6.5 acres, is located within the Valencia Industrial Center between Smyth Drive and Newhall Ranch Road, approximately three -tenths of a mile east of Copper Hill Drive, and is owned by Smyth Commerce Center, LLC. Approve Parcel Map No. 26275; accept on behalf of the public, the offers of dedication for public streets, the right to prohibit direct vehicular ingress and egress to Newhall Ranch Road, the right to restrict direct vehicular ingress and egress to Smyth Drive, the right to restrict the erection of buildings or other structures within the geologic restricted use area, and an easement for landscape maintenance purposes and all uses incident thereto; make certain findings; instruct the City Treasurer to endorse the Special. Assessment Certificate 91 on the face of the map; instruct the City Clerk to endorse the Certificate on the face of the map; instruct the City Engineer to endorse the Agreement for Subdivision Improvements. ITEM 23 CONSENT CALENDAR RENEWAL OF AGREEMENT FOR BANKING SERVICES In May 1997, the City Council awarded the contract for banking services to Valencia Bank & Trust (then named Valencia National Bank) for five years. Due to the high level of service provided by Valencia Bank & Trust, and the unavoidable disruption caused by a change in banking institutions, staff is requesting City Council to renew the existing contract for another five years. Authorize the City Manager or designee to extend the existing agreement for banking services between the City of Santa Clarita and Valencia Bank & Trust for a period of three (3) years, with an option to renew for two (2) additional years. Authorize the City Manager or designee to negotiate the terms of the banking services agreement and to sign all documents, subject to City Attorney approval. ITEM 24 CONSENT CALENDAR CHECK REGISTER NOS. 12, 13,14 AND 15 Approval of the check registers. Adopt Resolution No. 02-57 to approve and ratify for payment the demands presented in Check Registers 12, 13, 14 and 15. Motion by Kellar, second by Smyth, to approve the Consent Calendar. On roll call vote: Ayes: Weste, McLean, Kellar, Smyth, Ferry Noes: None Absent: None Motion carried. ITEM 25 PUBLIC HEARING PROPOSED LOCAL STUDENT FARE ADJUSTMENT FOR SANTA CLARITA TRANSIT Mayor Ferry opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Ron Kilcoyne, Transit Manager, stated that at the meeting of March 26, 2002, Council opened the public hearing on this item and continued it to this time. Increase student fares for local transit service to be consistent with the Hart School District transportation fees for the 2002/2003 school year. Addressing the Council on this item was Adam Richardson (also submitted petition). Mayor Ferry closed the public hearing. Motion by Kellar, second by Weste, to approve a fare adjustment for student fares for local transit service to be implemented on June 30, 2002. On roll call vote: Ayes: McLean, Kellar, Smyth, Weste, Ferry Noes: None Absent: None Motion carried. ITEM 26 PUBLIC HEARING APPROVAL OF THE ANNEXATION OF TERRITORY AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2002-L35,27727 AVENUE SCOTT Mayor Ferry opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Council consensus to waive staff presentation. In report, Curtis Nay, Supervising Engineer, reported that at the meeting of March 26, 2002, Council opened the public hearing on this item and continued it to this time. As a condition of approval for 27727 Avenue Scott, streetlight improvements are required. Snyder Family Living Trust, hereinafter referred to as the "Developer", has agreed to install or provide funds for all necessary on-site streetlight improvements as required as a condition of the approval of the aforementioned parcel. No requests to speak were submitted on this item. Mayor Ferry closed the public hearing. Sharon Dawson, City Clerk, announced that no protests had been received. Motion by McLean, second by Kellar, to adopt Resolution No. 02-58 to approve the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2002-1,350 27727 Avenue Scott. On roll call vote: Ayes: Kellar, Smyth, Weste, McLean, Ferry Noes: None Absent: None Motion carried. CLOSED SESSION Pursuant to action taken earlier during this meeting, Carl Newton, City Attorney, announced that Council would recess to Closed Session for the purpose of holding a: 10 CONFERENCE KITH LEGAL COUNSEL — Pending Litigation Government: Code Section 54956:9 (a) [ Case Name:. Cemex Inc. v. City ofSaata.Clarita- Los Angeles County Superior Court Case No. BC 267426 RECESS AND -RECONVENE Mayor Ferry recessed the meeting to Closed Session at 7:51 p.m. and reconvened the meeting at 8:21 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney announced that, during Closed Session, no action was taken that was required to be reported. ADJOURNMENT Mayor Ferry adjourned the meeting at 8:22 p.m. A City Council Study Session will be held Tuesday, May 7, 2002 at 5:30 p.m. in Orchard A & B, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, May 14, 2002 at 6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLg 11