HomeMy WebLinkAbout2002-09-10 - MINUTES - SPECIAL REG MTG (2)CITY OF SANTA CLARITA
CITY COUNCIL
MINUTES OF SPECIAL MEETING
4:00 P.M.
MINUTES OF REGULAR MEETING
6:00 P.M.
SEPTEMBER 10, 2002
CALL TO ORDER
Mayor Ferry called to order the special meeting of the City Council at 4:00 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Smyth who entered the
meeting at 4:02 p.m.
PUBLIC PARTICIPATION
There was none.
CLOSED SESSION
Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of
holding a:
C EMPLOYMENT OF PUBLIC EMPLOYEE
Government Code Section 54957
City Manager
CONFERENCE WITH LABOR NEGOTIATOR
Government Code Section 54957.6
Agency Negotiator: City Manager
Unrepresented Employees: All positions in City service not represented by
SEN Local 347
CONFERENCE WITH LEGAL COUNSEL — Pending Litigation
Government Code Section 54956.9 (a)
Case Name: Marcella Yard v. City of Santa Clarita
Los Angeles County Superior Court Case No. PC 027440Z
Case Name: Estate of Lisa Marie Jones et al. v. City of Santa Clarita
Los Angeles County Superior Court Case No. PC 027240X
Case Name: Center for Biological Diversity v. City of Santa Clarita
Ventura County Superior Court Case No. CIV 213425
Case Name: City of Santa Clarita v. U. S. Department of Interior
U. S. District Court, Central District of CA, Case No. 02-00697 (RMT)
Case Name: Cemex Inc. v. County of Los Angeles
U.S. District Court, Central District of CA, Case No.02-00747 (DT)
CONFERENCE WITH LEGAL COUNSEL - Potential Litigation
Government Code Section 54956.9 (b) - one matter
Government Code Section 54956.9 (c) - one matter
V" it FITA.__zIN 0i $ ' 515 -ow 41 $ i
Government Code Section 54956.8
Property Location: Southeast area of the Santa Clarita Valley on the east side
of the Antelope Valley Freeway (14), north of the C.W.
Dean Memorial Interchange of the Golden State Freeway
(5) and the Antelope Valley Freeway (14). The entire site
(Elsmere Canyon) is located in the unincorporated area of
Los Angeles County.
Owner/Negotiating Party: Allied Waste
Under Negotiation: Price and Terms
RECESS AND RECONVENE
Mayor Ferry recessed the meeting to Closed Session at 4:03 p.m. and reconvened the meeting
at 6:06 p.m.
CITY ATTORNEY ANNOUNCEMENT
In Closed Session by unanimous vote, Council authorized the City Attorney and Burke
Williams and Sorensen to defend the City in the matter of Center for Biological
Diversity v. City of Santa Clarita. _
ADJOURN
Mayor Ferry adjourned the meeting at 6:07 p.m.
CITY CLERK'S ANNOUNCEMENT
Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda
should fill out a speaker's slip and submit it to the City Clerk before the item is announced by
the Mayor.
INVOCATION
Councilmember McLean gave the invocation.
CALL TO ORDER
Mayor Ferry called to order the regular meeting of the City Council at 6:10 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember McLean introduced representatives of Boy Scout Troop 2 who posted the colors
and led the flag salute. Members of the Canyon Theatre Guild production of The Music Man
sang the national anthem.
COUNCILMEMBER COMMENTS
Councilmember McLean commented on customer service for the cable company; alternatives
for pest control; and the County's plan for a development near Copperhill and Haskell Canyon.
Suggestion was made that a letter be sent to the Board of Supervisors with concerns that the
development disregards city standards.
Council consensus to send letter to the County Board of Supervisors.
Councilmember Weste commented on traffic problems due to bridge construction and suggested
that Cal Trans be contacted to see if a temporary solution might alleviate some of the pressure
on the community.
Mayor Ferry acknowledged the artwork from students from Fair Oaks Elementary School on
display in the Council Chamber.
STAFF COMMENTS
Ken Pulskamp, Interim City Manager, provided information on staffs followup to date
regarding cable and pest control. Vince Berton, Planning Manager provided information on
the Dentec development.
COMMITTEE REPORTS
Councilmember Smyth provided an update on the trash RFP and upcoming meeting schedule.
AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY
There were none.
PRESENTATIONS TO THE CITY
Principals and ASB officers from Arroyo Seco and La Mesa Junior High School made a
presentation and Mayor Ferry and Councilmembers presented a certificate proclaiming the
"Month of the Young Adolescent".
PUBLIC PARTICIPATION
Addressing the Council at this time was Melanie Thibodeau and Jackie Kikucki representing
Sierra Vista ASB who presented the `State of Sierra Vista address"; John Lukes regarding bus
stops on trails (submitted material); Dr. David McClay and representatives of Weblos Cub
Scout Pack 582 who presented a 9/11 tribute; and Allan Cameron regarding the Canyon
Theatre Guild.
STAFF COMMENTS
Ken Pulskamp, Interim City Manager, acknowledged that staff would look into Mr. Lukes'
concerns.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed.
Motion by Smyth, second by Weste, to add an item of subsequent need as
Item 20, Resolution Requesting Additional Legislative Assistance from
Congressman McKeon on the Soledad Canyon Mine, finding there is an
immediate need to discuss the item and that the need arose subsequent to the
posting of the agenda.
r
On roll call vote:
Ayes: McLean, Kellar,
Noes: None
Absent: None
Motion carried.
APPROVAL OF AGENDA
Weste, Smyth, Ferry
Motion by Smyth, second by Weste, to approve the agenda, pulling Items 7, 9,
and 10 from the Consent Calendar.
Hearing no objections, it was so ordered.
Motion by Smyth, second by Weste, to approve the minutes of the
September 3, 2002 special meeting as submitted, holding the August 27, 2002
minutes for correction.
Hearing no objections, it was so ordered.
ITEM 1
CONSENT CALENDAR
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council meeting agenda,
Council may determine that the title has been read. Determine that the titles to all ordinances,
which appear on this public agenda, have been read and waive further reading.
ITEM 2
CONSENT CALENDAR
2002/2003 TEMPORARY WINTER SHELTER
From 1997 to 2002, the City of Santa Clarita has allowed the Santa Clarita Community
Development Corporation (SCCDC) to utilize the Santa Clarita Sports Complex as a temporary
winter shelter. Due to construction of the Santa Clarita Aquatics Center, that site is no longer
available for use. City Staff has identified an alternate site as the Via Princessa Metrolink
Station. Approve use of approximately 10,000 square feet of land at the Via Princessa
Metrolink Station or alternate location for use as a temporary winter shelter from
November 1, 2002, to March 31, 2003. Approve a budget transfer of $45,000 from the City
Council Contingency Fund Account No. 2250-7401 to Account No. 7411-8001. Direct staff to
continue to work with the Santa Clarita Community Development Corporation (SCCDC) to
develop a long-term solution.
ITEM 3
CONSENT CALENDAR
OFFICE OF CRIMINAL JUSTICE PLANNING (OCJP) VIOLENCE AGAINST WOMEN
GRANT EXTENSION
The City of Santa Clarita has been awarded a grant extension from the OCJP for a Violence
Against Women Response Unit. This funding is used for a dedicated Sheriffs Investigator,
community education and prevention, the Family Violence Task Force, and is contingent upon
allocation of a $22,500 cash match. Accept OCJP Violence Against Women Grant Extension.
4
Transfer $22,500 from Public Safety Account No. 6100-8071 to Transfers Out Account
No. 001-9501 in the Fiscal Year 2002-03 budget. Increase estimated revenues in Account
No. 101-6810 by $22,500 for the City's 2002/2003 local match. Increase estimated revenues in
Account No. 101-5172 by $69,388, which is $67,500 for the 2002/2003 grant from the OCJP, and
$1,888 in reimbursable funds from prior grant awards. Increase estimated expenditures in
Account No. 7447-7312 (Special Supplies) by $16,237 and Account No. 7447-8110 (Professional
Services) by $75,651.
ITEM 4
CONSENT CALENDAR
GOLDEN VALLEY ROAD PHASE I AND HIGH SCHOOL SITE, PROJECT NO. S3016 -
PROJECT ACCEPTANCE
This item discusses completion of the construction of the Golden Valley Road Phase I and High
School Site Project. Accept the work performed by Sukut Construction, Inc. on Golden Valley
Road Phase I and High School Site, Project No. S3016; direct the City Clerk to file the Notice
of Completion; and direct staff to release the retention balance 35 days after the Notice of
Completion is recorded, provided no stop notices, as provided by law, have been filed.
ITEM 5
CONSENT CALENDAR
CULTURAL AFFAIRS ADVISORY COMMITTEE RECOMMENDATIONS
The Cultural Affairs Advisory Committee (CAAC) was established by City Council in
June 2000. The 11 -member committee is comprised of representatives from the business sector,
arts, active community members, and representatives from the education community. Approve
three Cultural Affairs Advisory Committee nominees. Members appointed are: Marlee Lauffer,
Michael McMahan, and Maria Blue.
ITEM 6
CONSENT CALENDAR
WILLDAN PROFESSIONAL SERVICES AGREEMENT FOR TRANSIT MDMD CONCRETE
(TMC) PROJECT
Since September 1999, the City has retained the services of Willdan Associates for
environmental support of the city's review of the Soledad Canyon Mining project proposed by
TMC. Expenditures to date total $176,000. Approval of an additional $45,000 will bring the
contracted total to $221,000 which will provide for continued environmental services through
June 2003. Authorize the City Manager or designee to execute a new professional services
agreement with Willdan Associates, for environmental services related to the TMC project, for
an amount not to exceed $45,000, subject to City Attorney approval.
ITEM 7
CONSENT CALENDAR
APPROVE THE LEASE -TO -OWN OF FIVE PIECES OF TURF MAINTENANCE
EQUIPMENT
The addition of 35 acres of parkland has placed increasing demands on parks maintenance
equipment and staff. The existing levels of equipment are insufficient to properly maintain the
newly added landscaped acreage. Approve placing an order with John Deere, under California
Multiple Award Schedule (CMAS) 4-96-37-0001A, for the lease -to -own of five pieces of turf
equipment. The lease will have a term of 60 months, with five annual payments of $12,867.56,
for a total of $64,337.80. Authorize the City Manager or designee to execute all documents,
subject to City Attorney approval.
In response to inquiry from Councilmember McLean, Ken Pulskamp, Interim City Manager,
provided information.
ITEM 8
CONSENT CALENDAR
FISCAL YEARS 2001/2002 AND 2002/2003 NEW SIDEWALK CONSTRUCTION, AND
FISCAL YEAR 2002/2003 REMOVAL AND REPLACEMENT OF SIDEWALK, CURB AND
GUTTER, AND ACCESS RAMPS - PROJECT NOS. M0037, M0038, T0016, T0018, AND
T0019-- AWARD OF CONSTRUCTION CONTRACT
These capital improvement projects consist of new sidewalk improvements on Wiley Canyon
Road (west side) from Powell Drive to Wabuska Street and Creekview Park entrance; removal
and replacement of damaged sidewalk, curb and gutter, and access ramps at various locations
within the City. Also included is the City's Annual Concrete Gutter Repair Program to improve
flows into local storm drains in various locations throughout the City. Award the construction
contract for Fiscal Years 2001/2002 and 2002/2003 Concrete Rehabilitation Program, Project
Nos. M0037, M0038, T0016, T0018, and T0019, to Kalban, Inc. in the amount of $282,675.00,
and authorize a contingency in the amount of $28,267.00; authorize a contract change order to
Kalban, Inc. in an amount not to exceed $40,000.00 to construct additional access
ramps/concrete repairs; and authorize the City Manager or designee to execute all documents,
subject to City Attorney approval.
ITEM 9
CONSENT CALENDAR
ORDINANCE AMENDING THE CITY S MUNICIPAL CODE, DIVISION 2, CHAPTER 13.34,
ADDING A NEW SECTION FOR THE ESTABLISHED SOLEDAD CANYON ROAD
UNDERGROUND UTILITY DISTRICT NO.3 - PROJECT NO. S4001
The City has established several zones within the City where overhead utilities have been
converted to underground services. As part of the ongoing process to remove overhead utilities,
the City has recently established an underground zone along Soledad Canyon Road from Camp
Plenty Road east to Sierra Highway. Introduce and pass to second reading an ordinance
entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, AMENDING CHAPTER 13.34 OF DIVISION 2, OF THE SANTA CLARITA
MUNICIPAL CODE CONCERNING THE UNDERGROUNDING OF UTILITIES.
In response to inquiry from Councilmember Kellar, Chris Price, Supervising Engineer, provided
information.
ITEM 10
CONSENT CALENDAR
HA,SKELL CANYON ROAD WIDENING, PROJECT NO. S4004 - AWARD OF
CONSTRUCTION CONTRACT
This project will widen the existing roadway, which involves the construction of curb and
gutter, sidewalk, and an additional southbound lane, as well as the construction of tree planters
and streetlights along Haskell Canyon Road from Ridgegrove Drive to the Bouquet Canyon
Channel. Approve the award of the construction contract to Security Paving Company, Inc. for
the Haskell Canyon Road Widening, Project No. S4004, in the amount of $330,019.40, and
authorize a contingency amount of $49,502.91; appropriate $475,000.00 from the Gas Tax Fund
balance to Account No. S40042001-8001 and reduce Account No. 84004001-8001 by
$475,000.00; and authorize the City Manager or designee to execute all documents, subject to
City Attorney approval.
In response to inquiry from Councilmember Weste, Ken Pulskamp, Interim City Manager,
provided information.
ITEM 11
CONSENT CALENDAR
CITY HALL EXTERIOR WALL WATERPROOFING
Construction defects have been discovered in the exterior building walls of the City Hall
building. The improperly sealed areas allow water to enter the building structure and
accumulate on the first floor. Should this water intrusion condition continue during inclement
weather, there will be serious cause for concern due to water -related damages to the building
structure. This item requests an allocation of funds from the Council contingency account to
provide for immediate repairs. Waive the bid process requirement and award the contract to
Hamilton Construction Company for $67,650.00. Authorize the transfer of funds from City
Council Contingency Account No. 2250-7401 into Account No. 5504-8640 in the amount of
$67,650.00 to provide for the cost of all repairs necessary to waterproof the exterior walls and
footings for the City Hall building. Authorize the City Manager or designee to execute all
documents, subject to City Attorney approval.
ITEM 12
CONSENT CALENDAR
ONE-YEAR RENEWAL OF JANITORIAL SERVICES CONTRACT
At the City Council meeting on June 26, 2001, Council awarded contracts to Bell Building
Maintenance for janitorial services for all parks facilities and the Sports Complex. In addition,
approval was included to renew the contracts for up to three additional one-year terms. This
item requests approval to renew the current existing contract for an additional year. Approve
a one-year renewal of existing contracts for janitorial services for all parks facilities and the
Sports Complex. Authorize the City Manager or designee to execute all documents for the
renewal of this current contract, subject to City Attorney approval.
ITEM 13
CONSENT CALENDAR
EXTENSION OF TREE MAINTENANCE CONTRACT
In July of 2001, the City entered into a one-year contract with True Green Landcare for the
provision of tree maintenance services. In addition, approval was included to renew the
contracts for up to four additional one-year terms. This item requests approval to extend the
current existing contract for an additional year. Approve a one-year extension of existing
contract for tree maintenance services with True Green Landcare for an amount not to exceed
$500,000 from Account No. 5600-8001. Authorize the City Manager, or designee to execute all
contract documents for the renewal of this current contract, subject to City Attorney approval.
7
ITEM 14
CONSENT CALENDAR
COMMUNITY FACILITIES DISTRICT NO. 92-1 OF THE CITY OF SANTA CLARITA
(VALENCIA TOWN CENTER) ANNUAL TAX LEVY
On August 25, 1992, the Council passed Ordinance No. CFD 92-1-1, authorizing the levy of a
special tax within Community Facilities District No. 92-1 (Valencia Town Center). Adoption
of the resolution to levy the special taxes for Fiscal Year 2002/2003 upon all properties within
Community Facilities District No. 92-1, which are not otherwise exempt from taxation. Adopt
Resolution No. CFD 02-1-3 authorizing and providing for the levying of special taxes within
said District, and direct staff to prepare special tax bills to the property owners.
ITEM 15
CONSENT CALENDAR
CHECK REGISTER NOS. 34 AND 35
Approval of the check registers. Adopt Resolution No. 02-143 to approve and ratify for
payment the demands presented in Check Registers Nos. 34 and 35.
Motion by Weste, second by McLean, to approve the Consent Calendar.
On roll call vote:
Ayes: Kellar, Smyth, Weste, McLean, Ferry
Noes: None
Absent: None
Motion carried.
ITEM I6
PUBLIC HEARINGS
APPROVAL OF ENGINEER'S REPORT AND CONFIRMING CONTRACTUAL
AGREEMENT(S) FOR THE FORMATION OF SOLEDAD CANYON ROAD UNDERGROUND
UTILITY DISTRICT NO.3 (2002-01) - PROJECT NO. S4001
Mayor Ferry opened the public hearing.
Sharon Dawson, City Clerk, stated that all notices required have been provided.
Council consensus to waive the staff presentation.
In report, Christopher Price, Supervising Engineer, stated that the City desires to underground
all existing overhead utilities along Soledad Canyon Road from Camp Plenty Road east to
Sierra Highway. Currently, the majority of commercial and residential services are already
provided underground. What remains are the main transmission lines along either side of
Soledad Canyon Road within City rights-of-way, in addition to a small number of existing
commercial services.
No requests to speak were submitted on this item.
Mayor Ferry closed the public hearing.
91
Motion by Kellar, second by Weste, to adopt Resolution No. 02-144 to approve
the Engineer's Report and confirming contractual agreements for the
formation of Soledad Canyon Road Underground Utility District
No. 8 (2002-01).
On roll call vote:
Ayes: Smyth, Weste, McLean, Kellar, Ferry
Noes: None
Absent: None
Motion carried. .
ITEM 17
PUBLIC HEARING
ADOPTION OF THE BUILDING CODE, MECHANICAL CODE, PLUMBING CODE, AND
THE ELECTRICAL CODE, WITH AMENDMENTS
Mayor Ferry opened the public hearing.
Sharon Dawson,City Clerk, stated that all notices required have been provided.
Council consensus to waive the staff presentation.
In report, Ruben Barrera, Building Official, stated that the State of California mandates that
�.... local jurisdictions adopt and commence enforcement of updated State building codes every three
years. The most recent State update becomes effective for enforcement by local building
departments throughout California on November 1, 2002. Ken Pulskamp, Interim City
Manager, made an addition to the proposed ordinance to include the word "exceed".
No requests to speak were submitted on this item.
Mayor Ferry closed the public hearing.
Motion by Smyth, second by Kellar, to introduce an ordinance entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, ADOPTING THE BUILDING CODE, MECHANICAL CODE,
PLUMBING CODE, AND ELECTRICAL CODE, WITH AMENDMENTS.
On roll call vote:
Ayes: Weste, McLean, Kellar, Smyth, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 18
PUBLIC HEARING
AMEND SELF STORAGE FACILITY REQUIREMENTS AND SIGN REGULATIONS IN
(` TITLE 17 "ZONING" OF THE UNIFIED DEVELOPMENT CODE (UDC)
Mayor Ferry opened the public hearing.
Sharon Dawson, City Clerk, stated that all notices required have been provided.
9
Council consensus to waive the staff presentation.
In report, Vince Berton, Planning Manager, stated that the City is proposing to amend various
code sections of Title 17 "Zoning". Some of the amendments include, but are not limited to
specific development requirements, permitted use chart, and sign regulations. As a result of
inquiries, additional information was provided.
Addressing the Council on this item was Allan Cameron representing the Patel Family -
Travelodge.
Mayor Ferry closed the public hearing.
Motion by Weste, second by Kellar, to adopt Resolution No. 02-145 approving
a negative declaration and introduce and pass to second reading, an
ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 17 OF THE SANTA
CLAR.ITA MUNICIPAL CODE, ADOPTING VARIOUS AMENDMENTS TO THE
UNIFIED DEVELOPMENT CODE (UDC).
On roll call vote:
Ayes: McLean, Kellar, Smyth, Weste, Ferry
Noes: None
Absent: None
Motion carried.
ITEM 19
NEW BUSINESS
CAMPAIGN CONTRIBUTION AND DISCLOSURE REFORM
Councilmember Cameron Smyth reported that Section 7.02.030 of the Santa Clarita Municipal
Code (SCMC) addresses contribution limitations, including loans, anonymous contributions,
extension of credit, personal funds and commercial loans. The City currently limits
contributions made to either candidates or committees controlled by candidates to $250 per
person per election contest. Candidates are required to report the names and addresses of all
persons who contribute $50 or more to their campaign.
Addressing the Council on this item was Connie Worden Roberts (submitted material); Allan
Cameron, and Rick Winsman representing the SCV Chamber of Commerce.
Motion by Smyth, second by Weste, to amend the Santa Clarita Municipal Code
to limit the amount given to or received by any political action committee
from any person or committee to a maximum of $250 per election contest, and
require committees to report the names and address of all persons who
contribute $50 or more to their campaign per election contest.
10
On roll call vote:
Ayes: Smyth, Weste
Noes: Kellar, McLean, Ferry
Absent: None
Motion fails.
ITEM 20
SUBSEQUENT NEED
RESOLUTION REQUESTING ADDITIONAL LEGISLATION ASSISTANCE FROM
CONGRESSMAN MCEEON ON THE SOLEDAD CANYON MINE
Through action taken earlier during the meeting, this item was added to the agenda at this
time.
Ken Pulskamp, Interim City Manager, reported that the proposed resolution extends City's
opposition strategy and requests additional support for the legislative effort.
No requests to speak were submitted on this item.
Motion by Weste, second by Smyth, to adopt Resolution No. 02-146 requesting
additional legislative assistance from Congressman Howard P. "Buck" McKeon,
to effect a legislative remedy at the federal level that is reasonable, prudent,
and equitable to all stakeholders in the Soledad Canyon mine.
ADJOURNMENT
Mayor Ferry adjourned the meeting at 8:04 p.m.
1LJ!_9l L: - 3261314 PZURP
The next regular meeting of the City Council will be held Tuesday, September 24, 2002 at
6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa
Clarita, CA.
On roll call vote:
Ayes: Smyth, Weste, McLean, Kellar, Ferry
Noes: None
6
Absent: None
Motion carried.
ADJOURNMENT
Mayor Ferry adjourned the meeting at 8:04 p.m.
1LJ!_9l L: - 3261314 PZURP
The next regular meeting of the City Council will be held Tuesday, September 24, 2002 at
6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa
Clarita, CA.
ATTEST:
6
CITY CLERK
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