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HomeMy WebLinkAbout2002-10-08 - MINUTES - SPECIAL REGULAR MTG (2)--- CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. OCTOBER 8, 2002 CALL TO ORDER Mayor Ferry called to order the special meeting of the City Council at 5:32 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: EMPLOYMENT OF PUBLIC EMPLOYEE Government Code Section 54957 City Manager CONFERENCE WITH LEGAL COUNSEL — Pending Litigation Government Code Section 54956.9 (a) Case Name: Center for Biological Diversity v. City of Santa Clarita Ventura County Superior Court Case No. CIV 213425 RECESS AND RECONVENE Mayor Ferry recessed the meeting to closed session at 5:33 p.m. and reconvened the meeting at 6:32 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken that was required to be reported. ADJOURN Mayor Ferry adjourned the meeting at 6:33 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Concilmember Weste gave the invocation. CALL TO ORDER Mayor Ferry called to order the regular meeting of the City Council at 6:35 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE At Councilmember Weste's request, Management Analyst Troy Brown led the flag salute. COUNCILMEMBER COMMENTS Councilmember McLean requested that the City look into writing a letter to Federal legislators to place a satellite post office in downtown Newhall and requested a progress report on educating businesses on getting rid of rats. Councilmember Kellar commented on Bella Via as a great community event and complimented those involved. Councilmember Smyth commented on Saturday's fund-raising walk for the SCV Pregnancy Center. Councilmember Weste requested staff look into special legislation (AB 2402) approved on behalf of the City of Norco regarding street safety; commented on the loss of former City employee Don Williams; commented on her attendance at the opening of Fire Station 124 and complimented the young man who sang the national anthem; urged that a meeting be held with Caltrans on building the road connecting Newhall Ranch Road and State Route 126 to allow better access to the industrial area; and commented on the animal shelter's Bow -wow event and the Pow -wow at Hart Park. Mayor Ferry commented on the upcoming Business Expo at the Valencia Hyatt; complimented staff on the recent Youth Summit; thanked Councilmembers McLean and Kellar for their attendance at the League of California Cities conference; suggested that Dial -a -Ride pick up seniors within 20 minutes of their call and that planning items be handled in and out within 20 days; and requested information be provided on the proposed Dentec development currently in the County. STAFF COMMENTS Ken Pulskamp, Interim City Manager, provided information on the City's efforts to date on educating businesses in getting rid of rats, including an article sent to the Chamber of Commerce to be sent out in their newsletter, an article to be published in the Season's brochure, information available on the City's website, and working the San Fernando Valley Audubon Society on the introduction of barn owls in the area. Vince Bertoni, Planning Manager, provided information on the proposed Dentec development and indicated it would be considered by the County Regional Planning Commission and the Board of Supervisors. 2 COMMITTEE REPORTS Councilmember McLean commented on Saturday's American Heart Walk and funds raised; reported on her attendance at recent community trash meetings and the League of California Cities conference in Long Beach, and invited the community to participate in the cleanup of Whitney Canyon on Saturday. Councilmember Smyth reported on the trash franchise RFP, the key items agreed upon and status of the issue; another study session would be held on October 24, 2002. Mayor Ferry advised that the Council would be interviewing candidates for City Manager on October 22, 2002. A citizen panel would be put together to assist with the process. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Ferry and Councilmembers presented an "End Domestic Violence Month" Proclamation to representatives of Soroptimist International of Santa Clarita Valley and to Dr. Kathie Mathis, Executive Director of the Domestic Violence Center, and members of the DVC Board. PRESENTATIONS TO THE CITY Mayor Ferry and Councilmembers presented the American Public Transit Association "Outstanding Transit System of the Year" national award to Bob Murphy, Transit Manager, and members of the City's Transit staff. PUBLIC PARTICIPATION Addressing the Council at this time was Janaya Roberson regarding bus service; and Douglas Hall regarding community involvement. At the request of Mayor Ferry, Chris Daste, Interim Director of Field Services, met with Ms. Roberson and Jason Smisko, Interim Environmental Services Manager, met with Mr. Hall. STAFF COMMENTS There were none. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Kellar, second by Smyth, to approve the agenda, pulling Items 2, 3, 5, 6, 7, and 10 from the Consent Calendar. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Smyth, second by Kellar, to approve the minutes of the September 24, 2002 special and regular meetings and the September 26, 2002 special meeting as submitted. Hearing no objections, it was so ordered. 3 ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. ITEM 2 CONSENT CALENDAR REVIEW OF COUNCIL NORMS AND PROCEDURES On October 24, 2000, the City Council adopted Resolution No. 00-134, adopting Council Norms and Procedures. Section XIII, Administration, A, provides for a review of the Council Norms and Procedures as needed or every two years. Review and reaffirm Resolution No. 00-134, Council Norms and Procedures, for Council meetings and related functions and activities. Councilmember McLean suggested the Council norms and procedures be discussed at a study session. Council consensus to conduct a study session to review the Council norms and procedures after the new City Manager is hired. ITEM 3 CONSENT CALENDAR AMEND SELF STORAGE FACILITY REQUIREMENTS AND SIGN REGULATIONS IN TITLE 17 "ZONING" OF THE UNIFIED DEVELOPMENT CODE (UDC) The City is proposing to amend various code sections of Title 17 "Zoning". Some of the amendments include, but are not limited to specific development requirements, permitted use chart, and sign regulations. Adopt an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE, ADOPTING VARIOUS AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC). Addressing the Council on this item was Ted Doniguian; Cathy Becker -Skaggs representing Newhall -Valencia Mini -Storage; Ed Ketaily representing A-1 Sierra Storage; E. L. Bolden Jr. representing IBS (submitted material); Barry Gump; Lyle Olsen; and Katrina McGowan representing Edd's Mini & RV Storage. Two written comments were submitted. In response to inquiries from Councilmembers, Vince Bertoni, Planning Manager, provided additional information. Councilmembers Weste and Kellar volunteered to work on a sub -committee on this issue. Mayor Ferry requested that 3 names be submitted to represent the local self -storage business owners to work on the sub -committee. 0 Motion by McLean, second by Weste, to bring back the ordinance amendments separately, with the sign ordinance amendments back in 2 weeks. Hearing no objections, it was so ordered. ITEM 4 CONSENT CALENDAR OFFICE OF TRAFFIC SAFETY (OTS) SEAT BELT COMPLIANCE GRANT The City of Santa Clarita and Santa Clarita Valley Sheriffs Station have been awarded a grant from the State of California, Office of Traffic Safety, to conduct a Seat Belt Compliance Program. Accept OTS Seat Belt Compliance Grant; increase estimated revenues in Account Number 453-5173 by $13,827; increase estimated expenditures in Account Number 7448-8001 (Contractual Services) by $13,827; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR YOUTH SPORTS UNIFORM BID AWARD Each year, the City offers youth summer and winter basketball, softball/t-ball, and flag football leagues. These sport activities are an important recreational and social resource for local youth. As part of the program fee, the City provides team uniforms for each participant. Disqualify the bid from All Star Embroidery as non-responsive, award an annual contract for the purchase of youth sports uniforms to Promotional Design in the amount of $76,705.41; and authorize transfer of $7,200 from Council Contingency Account No. 2250-7401 to Youth Sports Account No. 7242-7313 to cover the additional expense. Motion by McLean, second by Kellar, to reject all bids and put the items out for rebid. On roll call vote: Ayes: Kellar, Smyth, Weste, McLean, Ferry Noes: None Absent: None Motion carried. ITEM 6 CONSENT CALENDAR AUTHORIZATION TO INCREASE FUNDING FOR ARCHITECTURAL DESIGN GUIDELINES On December 12, 2000, the Council approved the 2000/01 mid -year budget which allocated funding for the City to enter into a contract with RRM Design Group for the preparation of Architectural Design Guidelines. The cost of developing the guidelines will exceed the approved amount. Authorize RRM Design Group to exceed the Architectural Design Guidelines contract for $50,000; transfer $10,000 from City Council Contingency fund 2250-7401 to cover contractual obligations for the preparation of the Architectural Design Guidelines. In response to inquiry from Councilmember McLean, Interim City Manager Ken Pulskamp, provided information. ITEM 7 CONSENT CALENDAR ADDITIONAL FUNDS FOR WHITTAKER-BERMITE STRATEGIC PLANNING On June 11, 2002, the City Council directed staff to proceed with the development of strategies regarding various aspects of the Whittaker-Bermite property. Council directed staff to acquire specific expertise in legal, perchlorate and unexploded ordinance issues. Cox, Castle, Nicholson and UXB International have been retained as the City's legal and technical experts to address the Whittaker-Bermite property. Due to the complexities of this issue, additional funds are needed to continue this project. Approve and authorize the transfer of $200,000 from the City Council Contingency Fund, Account No. 2250-7401, to the Planning and Building Services' Administration Professional Services Account No. 3110-8110 to continue the Whittaker-Bermite clean-up strategy development process. Addressing the Council on this item was Connie Worden-Roberts. In response to inquiry from Councilmember McLean, Interim City Manager Ken Pulskamp provided additional information. ITEM S CONSENT CALENDAR SANTA CLARITA SPORTS COMPLEX BUILDING NO. 1(ACTIVITIES CENTER), PROJECT NO. F3007 - PROJECT ACCEPTANCE This project provided for the construction of a tenant improvement for Building No. 1 at the Santa Clarita Sports Complex. Features of this tenant improvement involved the construction of an open arena, community rooms, multi-purpose rooms, child development areas, teen development areas, and various recreational program areas. Accept the construction completed for the Santa Clarita Sports Complex Building No. I (Activities Center), Project No. F3007, by BEGL Construction Co., Inc.; direct the City Clerk to file the Notice of Completion; and direct staff to release any remaining retention, less the disputed amount, 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM 9 CONSENT CALENDAR TOURNEY ROAD - ESTABLISHING A NO -STOPPING ZONE This item would establish a no -stopping zone along the west side of Tourney Road, north of the north driveway of the U. S. Borax facility. Adopt Resolution No. 02-152 establishing a no -stopping zone along the west side of Tourney Road, extending 300 feet north of the north driveway of the U.S. Borax facility. ITEM 10 CONSENT CALENDAR AWARD THE PURCHASE OF NINE LIGHT-DUTY TRUCKS The City Council approved the FY 2002/2003 budget, which included the purchase of nine light- duty trucks. In response to the Notice Inviting Bids, six suppliers submitted responses opened on September 12, 2002. Find the bid from Raceway Ford to be non-responsive and award a contract to Lake Chevrolet for the purchase of nine light-duty trucks for an amount not to exceed $199,575.11 from Account Nos. 1700-8615, 3710-8615, 4312-8615 and 7330-8615. In response to inquiry from Councilmember McLean, Interim City Manager Ken Pulskamp provided additional information. ITEM 11 CONSENT CALENDAR CHECK REGISTER NOS. 38 AND 39 Approval of the check registers. Adopt Resoluton No. 02-153 to approve and ratify for payment the demands presented in Check Registers Nos. 38 and 39. Motion by Smyth, second by Weste, to approve the Consent Calendar, with the exception of Items 2, 3, and 5. On roll call vote: Ayes: Smyth, Weste, McLean, Kellar, Ferry Noes: None Absent: None Motion carried. RECESS AND RECONVENE Mayor Ferry called a recess at 8:05 p.m. and reconvened the meeting at 8:23 p.m. ITEM 12 PUBLIC HEARING ORDINANCE ESTABLISHING FILMING POLICY FOR THE CITY OF SANTA CLARITA Mayor Ferry opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Jason Crawford, Administrative Analyst — Film, reported that Santa Clarita has a rich history of commercial filming in the valley and continues to be a popular spot for on -location filming. At present, there is no policy regarding filming in the Santa Clarita Municipal Code. The California Film Commission has reviewed and endorsed the proposed ordinance as being "film -friendly". Addressing the Council on this item was Mark Henry-Zekanis representing location managers; and Millie Jones representing Supervisor Antonovich. In response to Mayor Ferry, Rene Veluzat provided information on filming at his locations. Mayor Ferry closed the public hearing. 7 Motion by Weste, second by McLean, to introduce an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING CHAPTER 11.46 TO THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING FILMING POLICY. On roll call vote: Ayes: Weste, McLean, Kellar, Smyth, Ferry Noes: None Absent: None Motion carried. ITEM 13 PUBLIC HEARING REFINANCING OF $20,000,000 COMMUNITY FACILITIES DISTRICT NO. 92-1 (VALENCIA TOWN CENTER) SPECIAL TAX BONDS Mayor Ferry opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. In report, Steve Stark, Director of Administrative Services, stated that a petition was received by the sole landowner within Community Facilities District No. 99-1 (Valencia Town Center) to refinance the CFD's 1992 Special Tax Bonds (the "1992 Bonds) to take advantage of lower interest rates. On August 27, 2002, the City declared its intention to form a new CFD and issue bonds secured by the new CFD to refund the 1992 Bonds and called this public hearing. No requests to speak were submitted on this item. Mayor Ferry closed the public hearing. Motion by Kellar, second by Smyth, to adopt Resolution No. CFD 02-1-4 determining validity of proceedings and establishing CFD 2002-1; adopt Resolution No. CFD 02-1-5 determining the necessity to incur bonded indebtedness within the CFD, establishing an appropriations limit and calling a special election; conduct special election. Sharon Dawson, City Clerk, opened the ballot received from the sole owner and announced that it represented 46 votes and indicated a "YES" vote. On roll call vote: Ayes: McLean, Kellar, Smyth, Weste, Ferry Noes: None Absent: None Motion carried. Motion by Smyth, second by Weste, to adopt Resolution No. CFD 02-1.6 canvassing results of the election. On roll call vote: Ayes: Kellar, Smyth, Weste, McLean, Ferry Noes: None Absent: None Motion carried. Motion by Smyth, second by Weste, to conduct the first reading of an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF THE CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO.. 2002-1 (VALENCIA TOWN CENTER), AUTHORIZING THE LEVY OF A SPECIAL TAX. On roll call vote: Ayes: Smyth, Weste, McLean, Kellar, Ferry Noes: None Absent: None Motion carried. Motion by Smyth, second by Weste, to adopt Resolution No. CFD 02-1.7 authorizing the issuance of special tax bonds and the execution and delivery of a fiscal agent agreement, a continuing disclosure certificate, a bond purchase contract, and an official statement and approving a preliminary official statement; and adopt Resolution No. CFD 02-1.8 authorizing the execution and delivery of an Escrow Deposit and Trust Agreement. On roll call vote: Ayes: Weste, McLean, Kellar, Smyth, Ferry Noes: None Absent: None Motion carried. ITEM 14 NEW BUSINESS UPDATE ON FEASIBILITY STUDY FOR THE NEWHALL COMMUNITY CENTER AT THE ANAWALT SITE Rick Gould, Director of Parks, Recreation and Community Services, reported that the City Council has identified the Newhall Community Center as one of its priorities. Staff and PRM Design Group consultants continue to aggressively identify the potential costs and relevant issues as they relate to the Anawalt site. Addressing the Council on this item was Connie Worden-Roberts representing the .SCV Chamber of Commerce as well as herself as an individual; Rick Winsman representing the SCV Chamber of Commerce; Rosa Hernandez; Leon Worden representing the Newhall Redevelopment Committee (submitted material); Carl Kanowsky representing Technifex; John L9 Grannis representing the Newhall Redevelopment Committee; Josue Iniguez and Alicia Iniguez (submitted material); Zaira Medina; Rock Hall representing Technifex and Santa Clarita Events Corp.; and Estela Gonzalez. Motion by Kellar, second by Smyth, to direct staff to proceed with the future Community Center at the Anawalt site. On roll call vote: Ayes: McLean, Kellar, Smyth, Weste, Ferry Noes: None Absent: None Motion carried. ADJOURNMENT Mayor Ferry adjourned the meeting at 10:02 p.m. FUTURE MEETINGS A special joint meeting of the City Council and Parks and Recreation Commission will be held Tuesday, October 15, 2002 at 5:30 p.m. in the Century Room, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. A special City Council Study Session will be held Tuesday, October 15, 2002 at 6:30 p.m. in the Century Room, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. A special meeting of the City Council will be held Tuesday, October 22, 2002 at 8:00 a.m. in the Newhall Room of the Valencia Hyatt Hotel at 24500 Town Center Drive, Santa Clarita, CA for the purpose of conducting a closed session. The next regular meeting of the City Council will be held Tuesday, October 22, 2002 at 6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK 020ct8m.doc 10