HomeMy WebLinkAbout2002-10-01 - MINUTES - STUDY SESSION NOTES (2)City Council Study Session
October 1, 2002
Call To Order: 5:35 p.m.
Roll Call: All Councilmembers were present with the exception of Mayor Pro Tem
Smyth, who arrived at 5:51 p.m.
Flag Salute: Led by Bruce Fortine, Trustee for College of the Canyons
ITEM 1 WHITTAKER-BERMITE PROPERTY REMEDIATION & REUSE — Ken
Pulskamp, Interim City Manager presented the Council with a brief introduction
regarding various aspects of the Whittaker-Bermite Property, Consultants who
have diligently been working on this project, the commitment from legal counsel,
and briefly reviewed scenarios that can be expected.
Mayor Ferry stated that the subcommittee was introduced into the educational
process of this project; explained that the munitions site is in the center of town;
ground water clean up; main roads through this area; outreach programs which
are coordinated with DTSC, CLWA and CAG.
Councilmember Kellar introduced Robert Doty and Preston Brooks of Cox, Castle
and Nicholson, and introduced Deborah Prosser and Geralyn Skapik of Burke,
Williams, and Sorensen.
Jeff Lambert, Director of Planning and Building Services introduced Charles
"Hud" Heaton of UXB International, Inc.
Council questions, concerns and comments included: CAG has been an
incredible source of information; DTSC routinely participates in the discussions.
It is not the Council's intention to let Whittaker off of the hook; concerns are
understood regarding use of public funds; we must look out for the children.
Importance of water clean up / surface clean up; so much more information is
available now then in 1995. We've come a long way on working effectively
toward a common goal. Council asked for clarification on the Tierra Santa
incident in San Diego; concerns for clean up on the Bermite site. Importance of
sticking to a time frame that is realistic; protect health and safety of our citizens;
move as quickly as possible within the process. There are several options to take
to ultimately achieve the same goal. More information is needed from DTSC;
join with CLWA and our Congressman to get an agreement; scope of work from
Cox, Castle and Nicholson is needed and they should meet with CAG and City
staff. Concerns with contamination in the air as dirt is moved, carried. Council
is interested in details of the meeting with Ed Lowry; more information is
wanted on the potential new owners of the property (Cherokee); what is on their
agenda. Transmit clearly what the City's intention is, and always be forthright
and upfront with the City's plans. Cherokee needs to be educated on all of the
City's concerns; make sure everyone is on the same page.
Speaking during public participation on this issue were: Connie Worden-Roberts,
Glo Donnelly, Cam Noltemeyer, Jennifer Kilpatrick and Valerie Thomas.
Council Recessed: 7:29 p.m.
Council Reconvened: 7:40 p.m.
ITEM 2 SOLID WASTE FRANCHISE RFP - Ken Pulskamp, Interim City Manager
introduced Laith Ezzet of Hilton Farnkopf & Hobson, LLC and gave a brief
history of this item, and the proposed procurement strategy. Mr. Ezzet
presented Council with a synopsis of this issue and answered many questions.
Mayor Pro Tem Smyth presented Council with an update of the subcommittee
meetings with consultants, strategies, and clarified that this Study Session was
to discuss what details should be in the franchise agreement, and not a
discussion about whether or not to go out to bid.
Jill Fosselman, Assistant to the City Manager thanked staff for their hard work,
and commended the progress of the subcommittee and stated that staff is now
ready to move forward on this matter. Ms. Fosselman presented several slides
regarding the Procurement Strategy, reviewing all options.
Council questions, concerns and comments included: Clarification of a
termination clause; rate changes in 10-12 years; handling the code of conduct
and who Council / staff will be able to funnel their questions through.
Importance of supporting the Code of Conduct; concerns for the wording of "may"
as opposed to "will"; keep all of Council updated on the progress of the
subcommittee meetings; importance of being able to meet with the contacts and
proposers of this project; need full review of RFPs; do not shut any company out
of the process - therefore, RFP's are the way to go; difficulty of nailing down
responsibility and accountability when several haulers are involved; having a
fully automated process gives a better opportunity to the consumer;
responsibility / liability for damage to vehicles; clarification of roll -offs in
commercial service areas and temporary bins; require hauler to provide MRF;
possible rate freeze after a 10 year period; clarification of what "temporary"
means; negotiation flexibility with the RFPs; rewards / incentives that haulers
can give back to the consumer; include staff person within the 10% increase, as
it is already a hard sell fact with the public; too many fees are passed on to the
consumer; RFP process will help with the AB939 issue; have the same staff
person who oversees the MRF be the same staff person who is the liaison with
the haulers; staff needs to return to Council with cost coordination; deal with
MRF issue separate from the RFP process; MRF should be the haulers
responsibility completely; do it right, have one process regarding the MRF with
exclusive rights to the haulers; issue of AB939 needs to be resolved so 9 years
from now, Council is not facing this again; having a MRF built for City use, this
is an important part of the RFP process; need for more information and more
data; importance of explanation of clean and dirty MRF's; importance of SB1882
and clarification of this; technology is constantly changing and it is important to
keep up with new technology. Council requested a Study Session on October 24,
2002 at 5:30 p.m. to discuss the trash franchise and the matter of a MRF in
further detail.
Speaking during public participation on this issue was: Alan Cameron, Duane
Harte, John Steffen, Wayne Hunter, Cam Noltemeyer, and Mary Edwards.
Mayor Ferry adjourned the meeting at 9:47 p.m.
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Geri B yan, Deputy City Cldrk