HomeMy WebLinkAbout2002-10-24 - MINUTES - STUDY SESSION NOTES (2)City Council Study Session
October 24, 2002
Call To Order: 5:40 p.m.
Roll Call: All Councilmembers were present
ITEM 1 SOLID WASTE FRANCHISE AGREEMENT PROCUREMENT
STRATEGY — Jill Fosselman, Assistant to the City Manager, presented the
Council with an update on the procurement strategies for the solid waste
franchise agreements and the existing and proposed contract services and
terms. Ms. Fosselman introduced the Council to A. Patrick Munoz of Rutan
and Tucker, LLP, who was hired by the City to act as the legal consultant for
the RFP process. Laith Ezzet of Hilton, Farnkopf & Hobson, the City's
technical consultant, presented information to the Council regarding the
three remaining key procurement strategies: recycling coordinator,
residential rate structure, and material recovery facility options.
Council questions, concerns and comments included: Mayor Pro -Tem
Smyth gave the Council an update on the sub -committee's recommendations
regarding the procurement strategies. The Council discussed the
Procurement strategies regarding funding for the recycling coordinator:
Hauler funded City position, City position funded through existing franchise
fees or Hauler provides own staff member. Councilmember McLean felt the
Hauler should fund the position while Councilmember Kellar felt the position
should be funded with the existing franchise fee. By a vote of 4-1, with
Councilmember Kellar voting no, the Council decided to require the Hauler(s)
to fund an annual amount (approximately $74,000 year one) to pay for the
recycling coordinator which would be a City held position.
The Council discussed the residential rate structure options: flat monthly
rate, base rate plus charge for extra refuse carts or volume based rates.
Councilmember McLean felt that it would be a strong incentive for recycling
to offer volume based rates. By a vote of 4-1, with Councilmember McLean
voting no, the Council decided that the basic rate option would be the best for
the City.
The Council discussed the Material Recovery Facility (MRF) procurement
options. Mayor Pro -Tem Smyth was concerned that having a MRF was
similar to having a miniature landfill, would cost residents more money and
felt that the City needed more information before deciding on what type of
facility it may or may not need. Councilmember Weste agreed and added
that the City needed to conduct a study into the feasibility of a MRF and that
the issuance of the Collection RFP should come first and be kept separate
from the issuance of the MRF Development RFP. Mayor Ferry and
Councilmember McLean disagreed and felt that the City should combine the
RFP for collection and MRF development. They felt there was an appropriate
location within the City or close to its boundaries, that the City's diversion
rate would be increased with a MRF and that the cost could be lower if a
MRF was secured during the RFP process. Councilmember Kellar felt the
City did need a MRF to increase diversion but did not feel that the City had
enough information at this time to make a decision. By a vote of 3-2, with
Mayor Ferry and Councilmember McLean voting no, the Council decided to
issue the Collection RFP first and keep the issuance of the MRF Development
RFP separate.
Mayor Ferry called a recess at 7:30 p.m. excused himself from the meeting.
Mayor Pro -Tem Smyth reconvened the study session at
7:37 p.m.
The Council discussed the existing and proposed service agreement issues.
Councilmember Kellar asked that staff look into monetary and other
penalties for illegal dumping and into having the Hauler provide one or two
employees to clean up litter on major thoroughfares in the new contract.
Councilmember Weste asked that the new agreement include the longest
guarantee for disposal, labels in English and Spanish, attractive containers
in Newhall, more containers at bus depots, and sales revenue from
commercial recyclables.
Speaking during public participation on this issue were Allan Cameron and
John Grannis.
Mayor Pro -Tem Smyth adjourned the meeting at 8:10 p.m.
Gerl Bryan, Deputy C erk �,