HomeMy WebLinkAbout2003-11-25 - AGENDA REPORTS - 04 GEN MUNI ELECTION (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: K—
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
November 25, 2003
(i
Sharon Dawson
GENERAL MUNICIPAL ELECTION - APRIL 13, 2004
Administrative Services
RECOMMENDED ACTION
City Council:
(1) adopt a resolution calling and giving notice of the General Municipal Election to be held
April 13, 2004;
(2) adopt a resolution requesting the County of Los Angeles to render specified services to
the City;
(3) adopt a resolution adopting regulations for candidates for elective office; and
(4) authorize the City Manager or designee to execute a contract with Martin & Chapman
Company to provide election services in an amount not to exceed $88,000 as budgeted in
account 2802-8110, subject to City Attorney approval.
BACKGROUND
The procedures for conducting a General Municipal Election are established by State law.
Pursuant to these requirements, a resolution has been prepared which calls and gives notice of a
General Municipal Election to be held on April 13, 2004 for the purpose of electing two
councilmembers for a term of four years each. This resolution also states that the polls will be
open from 7:00 a.m. to 8:00 p.m. on election day. The Candidate Filing Period will open on
Monday, December 22, 2003 and run until 5 p.m. on Friday, January 16, 2004. If any incumbent
does not file by this deadline, the filing period is extended 5 calendar days, until Wednesday,
January 21, 2004 for candidates other than the incumbent to file.
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Section 10002 of the Elections Code provides that the City Council may, by resolution, request
the Board of Supervisors to permit the County Elections Official to render specified services to
the City relating to the conduct of an election. These services include preparing and furnishing
the computer record of the names and addresses of all eligible registered voters so that the City
can have labels printed to be attached to self -mailer sample ballot pamphlets, and furnishing
printed indices of the voters to be used by the precinct board at the polling places.
Section 13307 of the Elections Code allows each candidate to prepare a statement to be printed in
the sample ballot that is mailed to each registered voter. This section also allows the City Clerk
to estimate the cost of the Candidates' Statements and requires each candidate filing a statement
to pay, in advance to the City, his or her pro -rata share as a condition of having his or her
statement included with the sample ballot. Any unused deposit shall be refunded within 30 days
after the election; in the event of underpayment, the candidate may be billed for his or her
pro -rata share of actual costs.
Section 10263 of the Elections Code states that the elections official (City Clerk) shall conduct
the canvass, which shall be completed no later than the third Friday after the election. Upon
completion of the canvass, the elections official shall certify the results to the governing body
who shall, no later than the third Friday after the election, pass a resolution reciting the fact of the
election.
The City also retains Martin & Chapman Company to provide services, supplies and assistance
during the election process and on election night. These services include printing the sample
ballots and election day ballots, providing precinct supplies, training poll workers, providing
equipment and software for tracking vote -by -mail applications and ballots, and assisting with
counting the ballots on election night.
ALTERNATIVE ACTIONS
No alternative actions have been identified by staff.
FISCAL IMPACT
A total of $170,000 has been included in the FY 2003/2004 budget to conduct this election.
ATTACHMENTS
Resolution Calling the Election
Resolution Requesting LA County Services
Resolution Adopting Regulations