HomeMy WebLinkAbout2003-05-13 - AGENDA REPORTS - ANNUAL OVERLAY PGM PROJ ACCEPT (2)CONSENT CALENDAR
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
Agenda Item:
T. Brad Therrien IV
DATE: May 13, 2003
SUBJECT: 2001/02 ANNUAL OVERLAY PROGRAM - PROJECT NO. M0020 -
PROJECT ACCEPTANCE
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council accept the work performed by Security Paving, Inc. on the 2001/02 Annual Overlay
Program; establish Account No. M0020001-8001 and transfer funds in the amount of $252,454.62
from account M0021001-8001 into Account No. M0020001-8001 to cover additional costs incurred
during construction; direct the City Clerk to file the attached Notice of Completion; and direct staff to
release the remaining ten percent retention 35 days after the Notice of Completion is recorded, provided
no stop notices, as provided by law, have been filed.
BACKGROUND
The Annual Overlay Program resurfaces various streets throughout the City to provide smoother rides
for vehicles, enhance the appearance of the area, and extend the economic life of the roadway. The
major arterial streets for the 2001/02 Annual Overlay Program included Soledad Canyon Road, Haskell
Canyon Road, and Plum Canyon Road. The local streets included in this project were in the Saugus
area.
On April 23, 2002, the City Council authorized the advertisement for bids for the 2001/02 Annual
Overlay Program, Project No. M0020. The City Clerk's Office received five proposals and opened the
bids on July 31, 2002.
On August 27, 2002, the City Council awarded the contract for the 2001/02 Annual Overlay Program
to Security Paving Company, Inc. The project included the pavement preparation, dig outs, and heater
remix, followed by the application of the Asphalt Rubberized Hot Mix (ARHM) overlay on the streets.
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The project was completed to the satisfaction of the City Engineer on January 10, 2003.
During the construction process, the contractor performed additional work from the list of needed
repairs in the amount of $252,454.82. This work would have been done in the next overlay program.
Due to a desire to maintain a level of continuity in our maintenance of the neighborhoods and the
ability to take advantage of the economy of scale, it was advantageous to perform this work under the
present contract. These funds are available in the Fiscal Year 2002/03 Overlay Project Account.
ALTERNATIVE ACTIONS
Other actions as determined by the City Council.
FISCAL IMPACT
The project was completed on time; however, additional costs of $252,454.62 were incurred. Total
project costs were $3,637,038.03, which included the additional work items. These funds are available
in the approved Fiscal Year 2002/03 Overlay Project account and would have been expended to
perform this work during this year's program.
The scope of the 2002/03 program will be reduced accordingly.
ATTACHMENTS
Notice of Completion