HomeMy WebLinkAbout2003-04-22 - AGENDA REPORTS - AQUATIC POOL EQUIPMENT (2)Agenda Item:
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CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approv,� G
Item to be presented by: Barbara Boswell
DATE: April 22, 2003
SUBJECT: AWARD CONTRACT FOR AQUATIC CENTER POOL EQUIPMENT
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
Council find the bid from Recreonics, Inc. to be non-responsive, and award a contract to
Knorr Systems, Inc. for the purchase of pool deck equipment for an amount not to exceed
$98,983.70 from account F3009001-8001. Authorize City Manager or designee to sign all
documents, subject to City Attorney approval.
BACKGROUND
The Aquatics Center pool deck equipment was part of the original funding of the facility. To
reduce costs, the procurement of the pool deck equipment was broken out of the project
funding and turned over to Purchasing to bid out.
The invitation to bid was published three times, from February 9 to February 16, 2003.
Notifications were sent to the Chamber of Commerce, VIA, and nine suppliers on file. The
Invitation to Bid was distributed to two suppliers who requested an opportunity to bid.
Additionally, seven suppliers downloaded the bid package from the City's website. Three
suppliers submitted responses, opened by the City Clerk on March 11, 2003, and the results
are shown below:
Vendor
Recreonics, Inc.
Knorr Systems, Inc.
Waterline Technologies
Location
Louisville, KY
Santa Ana, CA
Santa Ana, CA
Bid
$ 95,457.62
$ 98,983.70
$101,712.90 (partial)
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The bid from Recreonics, Inc. reflects the revised total, incorporating taxes that were not
included in the original response. As a result of a review of the bids, the bid from Recreonics,
Inc. included two items that did not meet specifications. The diving stand specifications
called for stainless steel pedestals, and the response from Recreonics, Inc did not include
stainless steel pedestals. The next low bidder, Knorr Systems, Inc., meets all the
specifications as required. Staff finds the response from Recreonics, Inc. is non-responsive
and the submission from Knorr Systems, Inc. to be the lowest responsive and responsible bid.
ALTERNATIVE ACTIONS
1. Reject all bids and rebid.
2. Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $154,400.00 were budgeted in account number F3009001-8001 for
pool deck equipment.