HomeMy WebLinkAbout2003-07-08 - AGENDA REPORTS - AWARD SECURITY CONTR (2)Agenda Item: 60
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:
DATE: July 8, 2003
SUBJECT: AWARD OF SECURITY CONTRACT
DEPARTMENT: Field Services
RECOMMENDED ACTIO
City Council award the security contract to Golden West K-9 in the amount of $324,500. These
funds have been budgeted in Fiscal Year 2003-2004 in Account No. 5504-8007 (City Hall),
Account No. 5503-8007 (Metrolink Stations), Account No. 7320-8001 (Parks Facilities),
Account No. 7321-8001 (Sports Complex). and
Authorize the City Manager or designee to execute
all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita is in need of security services at City Hall, three Metrolink Stations,
the McBean Transfer Station, 15 parks, and the Sports Complex. The current contract was
awarded to Maxwell Security Services in March 2002, and ends on June 30, 2003. A notice
inviting bids was posted on Sunday, May 11, 2003, Wednesday, May 14, 2003, and Sunday,
May 18, 2003. Sealed bids were returned and opened on June 10, 2003.
Staff reviewed the low bid from Ceed Security Services. References supplied by Ceed Security
Services failed to confirm this bidder's experience and performance matches the type and quality
of services as those currently required by the City. The second lowest bid from All Action was
found to be non-responsive because their pricing information was incomplete. Both the third
(A&A Protective Services) and fourth (GoldenWest K-9) low bids were found to be responsive
the experience and personnel available to meet the City's needs ident that GoldenWest K-9 has
K-9, their bid becomes the lowest responsive bid. Staff is conf e
and responsible. When the one -percent local preference is applied to the bid from Golden W st
responded to the solicitation. for security services. Ten firms
A FFW9100 70
L & A Protective Services
Location
Bid Am unt
iolden West K-9
Hawthorne
$288,325
faxwell Security
Santa Clarita
$288,647
iternational Services, Inc.
Santa Clarita
T rrance
$310,075
lympic Security Services
Tul-wil- WA
$312.69
rikerton's
Van �'
$319194
1
Intz Security Systems, Inc.
Lancaster
$335,673
-348,552
)pper Eagle
Santa Clarita
-
'eed Security ervices
Los geles
96,665
All Action Security
Reseda
$276,924
—
0�0� ...
�J"Uuj ucemeanon-responsible
Bidder deemed non-responsive
Staff recommends that a contract be awarded to Golden West K-9 for a one-year term, with
authorization to renew the contract up to five additional one-year terms. The contract arrio t of
$324,500 for this award request is slightly higher than the total bid un
amount. The higher contract
amount represents the inclusion of one of the Parks Facilities additional service items (see
Attachment A, Bid Pricing Sheet, Additional Services Section, Item 8), and an increase in the
total number of service hours required for the Bus Transfer Center. The additional contract
amount will also ensure funds are available to compensate the contractor in the event the City
must request additional guard coverage in response to unknown emergency situations, such as
increased vandalism or heightened security concerns, which may be required from time to time.
ALTERNATTVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure, in the amount of $324,500 hav been approp at d t ough the
FY 2003/04 budget process, c 'i e hr
and are available in Account No. 5504-8007 (City Hall), Account
No. 5503-8007 (Metrolink Stations), Account No. 7320-8001 (Parks Facilities), and Account
No. 7321-8001 (Sports Complex).
ATTACHMENTS
Bid Pricing Sheet
ATTACHMENT A
Bid Pricing Sheet
$ 11.50
Routine Services:
$ 11.50
1. City Hall building service, based on 2.530 hours
(2,530 hours x $12.50 per hour)
$ 31,625.00
2. Metrolink Facilities based on 22,020 hours
(22,020 hours x $11.50 per hour)
$ 253,230.00
3. Park Facilities lock up on weekends and designated
(205 hours per year x $18.50 per hour)
$ 3,792.50
(104 days on weekends + 12 holidays = 116 days)
$ 17.25
4. List any other mandatory or minimum charges that may
$ -0-
TOTAL BID:
($12.50 per hour x 1.5 OT rate = $18.75 per hour)
L_M&L4�7.50
Additional and Em�j��:
I Cost per guard hour of on-site services at any location
Metrolink, Parks, Other
$ 11.50
City Hall
$ 11.50
7. Alarm Response: Monday thru Friday between 5 p.m. - 6 a.m.
and on Saturday and Sunday all day, cost per call out.
$ 12.50
2. Cost per guard hour of on-site service for holidays
Metrolink, Parks, Other
8,066.00
City Hall
$ 17.25
(Those listed in the specs as not requiring
$ 18.75
guard service)
($11.50 per hour x 1.5 OT rate = $17.25 per hour)
($12.50 per hour x 1.5 OT rate = $18.75 per hour)
3. Cost per hour for vehicle patrol service.
Estimated time required per facility to complete
$ 18.50
Vehicle patrol.
6 min.
4. Minimum charge for emergency response service
Metrolink, Parks, per hour
City Hal I, per hour
$ 17.25
(See Section C, 5 & 6 for definition)
$ 18.75
(See OT rate as detailed in item 2 above)
5. Cost per guard hour crowd control on foot
$ 11.50
6. Cost per guard hour crowd control with vehicle
$ 18.50
7. Alarm Response: Monday thru Friday between 5 p.m. - 6 a.m.
and on Saturday and Sunday all day, cost per call out.
$ 10.00
(No monthly charge / $10 per response / call out)
8. Park Facilities lock up on Monday thru Friday
(436 hours x $18.50 per hour)
8,066.00
(Monday thru Friday excluding weekends & holidays = 249 days)