HomeMy WebLinkAbout2003-01-28 - AGENDA REPORTS - MEDIUM DUTY TRUCKS (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: January 28, 2003
City Manager Approval:
Item to be presented by:
Barbara Boswell
SUBJECT: AWARD THE PURCHASE OF THREE MEDIUM -DUTY TRUCKS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
1. Council award a contract to Lake Chevrolet for the purchase of three medium -duty
trucks, for an amount not to exceed $94,746.89, from account nos. 1700-8615, 5230-8615
and 7211-8615.
2. Authorize City Manager, or his designee, to sign all documents.
BACKGROUND
The City Council approved the purchase of three medium -duty trucks in the FY 2002/2003
budget. The purchase covered a one -ton dump truck for Parks, a one -ton stake bed truck
for Stormwater, and a one -ton cutaway cube van for Recreation. The Invitation to Bid was
published three times, from November 13 to November 20, 2003. Notifications were sent to
the Chamber of Commerce, VIA, and 29 suppliers on file. The Invitation to Bid was
hand -delivered to three local dealers, as well as distributed to nine dealers who requested
an opportunity to bid. Additionally, six dealers downloaded the bid package from the City's
website. Four suppliers submitted responses opened by the City Clerk on January 2, 2003,
and the results of the bids are shown below:
Vendor Location Bid
Lake Chevrolet Lake Elsinore $ 94,746.89
Reynolds Buick/GMC West Covina $ 99,772.25
Carmenita Ford Truck Sales Santa Fe Springs $101,805.23
Western Truck Exchange Los Angeles No Bid
Staff finds the response from Lake Chevrolet to be the lowest responsive and responsible
bid.
"apnda Items i3
AWARD CONTRACT FOR PURCHASE
OF THREE MEDIUM -DUTY TRUCKS
January 28, 2003 — Page 2
ALTERNATIVE ACTION
1. Reject all bids and rebid.
2. Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $100,000 were budgeted in account nos. 1700-8615 - $35,000;
5230-8615 - $35,000; and 7211-8615 - $30,000 for FY 2002/2003. Staff is looking to savings
in existing accounts to make up a $929 shortage in account no. 5230-8615.
ATTACHMENTS
None.
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