HomeMy WebLinkAbout2003-10-14 - AGENDA REPORTS - SC TMF BIDS (2)Agenda Item:_
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval: J,
Item to be presented by: Christo her Price
DATE: October 14, 2003
SUBJECT: SANTA CLARITA TRANSIT MAINTENANCE FACILITY,
PROJECT NO. F0003 - REJECTION OF ALL BIDS AND
AUTHORIZATION TO RE -ADVERTISE FOR BIDS
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council authorize rejection of all contract bids for the construction of the Transit
Maintenance Facility, Project No. F0003, and direct staff to re -advertise for bids.
BACKGROUND
The proposed Transit Maintenance Facility (TMF) project includes property acquisition, design,
and construction of a permanent facility to accommodate the operation, maintenance, and
administrative functions of the City's transit system. Based on growth projections of the City's
transit system over the next 20 years, this facility will address both the current facility
inefficiencies and future service expansion. The existing facility has been identified in three
separate external audits as severely deficient in all respects. These inefficiencies increase
operating costs by an estimated $1 million annually.
Due to funding limitations, the construction of the facility will be phased. Phase I of the
proposed TMF project consists of the design and construction of a portion of the facility to meet
the existing needs and short-term expansion of the Santa Clarita Transit System for the next five
to ten years. Phase I would address all deficiencies and would provide for the use of alternative
fuels to meet new regulations expected in the next 12 months. At ultimate build -out, the TMF
would accommodate 150 buses, providing approximately 53,800 square feet for fleet
maintenance, and 18,200 square feet for operations and administrative functions.
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Upon acquisition of the Rye Canyon Business Park site in October 2001, staff initiated the design
phase of the project. The City entered into a contract with the consulting team of Hellmuth,
Obata + Kassabaum, Inc. on May 14, 2002 for the architectural and engineering design of the
facility. Their scope of work included the schematic design development for the ultimate facility,
and preparation of the final plans, specifications, and estimates for the construction of the initial
phase of the project.
On July 8, 2003, the City Council approved the completed plans and specifications, and
authorized the advertisement for construction bids. On September 24, 2003, the City Clerk's
office received bids for the project (see Exhibit "A"). The Architect's estimate for the
construction of this project is $12 million to $14 million.
Upon review of the bid documents of the apparent low bidder, FedCon General Contractors, Inc.,
staff and the City Attorney concluded that uncertainties exist as to the compliance of the bid with
the bid specifications. Additionally, all of the bid prices came in higher than the Architect's
estimate of the project.
Upon meeting with all of the City departments involved on this project, staff recommends
rejection of all bids and authorization to re -advertise for bids for the construction of the Transit
Maintenance Facility. This action will allow staff to evaluate certain bid items to come up with
alternative design solutions, as well as financing strategies that will allow the project to move
forward with the limited funds in place.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
No impact to the project's budget.
ATTACHMENTS
Exhibit "A" - Bid Results
EXHIBIT "A"
BID RESULTS
Transit Maintenance Facility
Project No. F0003
Company
Fedcon General Contractors
TG Construction
FTR International
Mallcraft, Inc.
Bernard Brothers
tes\eng-civi\tmflcity\bid results
Location Amount
Santa Clarita, CA $16,150,000.00
El Segundo, CA $18,000,000.00
Irvine, CA $19,399,000.00
Altadena, CA $17,000,000.00
San Fernando, CA $16,848,000.00