HomeMy WebLinkAbout2003-08-26 - AGENDA REPORTS - SIDEWALK CURB GUTTER AWARD (2)Agenda Item• 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Christopher Price
DATE: August 26, 2003
SUBJECT: FISCAL YEAR 2003-2004 REMOVAL AND REPLACEMENT OF
SIDEWALK, CURB AND GUTTER, AND ACCESS RAMPS —
PROJECT NOS. M0040, M0041, AND T0020 — AWARD OF
CONSTRUCTION CONTRACT
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council award the construction contract for Fiscal Year 2003-2004 Concrete Rehabilitation
Program, Project Nos. M0040, M0041, and T0020, to Kalban, Inc. in the amount of $231,600.00,
and authorize an 8% contingency in the amount of $18,400.00; and authorize the City Manager
or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
This project will upgrade the City's sidewalk system and replace existing concrete pads damaged
by tree root infiltration. In addition to various sidewalk improvements, the curb and gutter
program will improve drainage flow into local storm drains, thereby improving stormwater
quality and minimizing street erosion. The Access Ramp Program will serve our disabled
community through the installation of new ramps, while meeting the requirements outlined in
Title 21 of the Americans with Disabilities Act (ADA).
The contracts for these projects are being combined to most efficiently use the available funding.
The list of locations (Exhibit `B") was generated by residents' requests to the Field Services and
Transportation & Engineering Services Departments, or were areas identified by City staff as
needing restoration.
Fp¢�` ED
Substantial constraints and controls have been established in the construction documents to
reduce potential impacts on local traffic and homeowners during the construction phase.
Construction is scheduled to start in early September 2003 and is anticipated to be completed
within 30 working days after the effective date of the Notice to Proceed. Staff will appoint
inspectors to ensure proper work performance by the contractor, and will handle daily Feld
issues.
On June 30, 2003, staff was directed by the Director of Transportation and Engineering Services
to authorize the advertisement for construction bids. On August 6, 2003, the City Clerk's office
received bids for the project (Exhibit "A"). The lowest responsive bid was submitted by Kalban,
Inc. in the amount of $231,600.00. The Engineer's Estimate for the project construction is
$240,000.00.
Staff recommends that the project be awarded to Kalban, Inc., the lowest responsive bidder.
Kalban, Inc. possesses a State Contractor's License and is in good standing with the
State Contractor's License Board. Kalban, Inc. has done previous capital improvement projects
with the City and has provided quality service with reasonable construction impact. The bid of
Kalban, Inc. in the amount of $231,600.00 was reviewed for accuracy and conformance to the
contract documents and was found to be complete.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for these combined projects have been approved and budgeted in Account
Nos. M0040201, M0041456, and T0020201 for Fiscal Year 2003-2004 in the amount of
$250,000.00. These funds are available in the following designated accounts:
Projects
Sidewalk Repair Program
Stormwater Flowline Repair
Access Ramp Construction
ATTACHMENTS
Fiscal Year
2003-2004
2003-2004
2003-2004
Account Nos.
M0040201
M0041456
T0020201
Available
Funds
$ 75,000.00
$150,000.00
$ 25.000.00
TOTAL BUDGET AMOUNT: $250,000.00
Exhibit "A" - Bid Results
Exhibit "B" - List of Locations
Specifications available in the City Clerk's Reading File
EXHIBIT "A"
ANNUAL CONCRETE REHABILITATION PROGRAM (CITYWIDE)
PROJECT NOS. M0040, M0041, AND T0020
AWARD OF CONSTRUCTION CONTRACT
BID RESULTS
COMPANY
AMOUNT
OFFICE LOCATION
Kalban, Inc.
$231,600.00
Sun Valley, CA
E. A. Mendoza, Inc.
$267,900.00
Irvine, CA
Berry General Engineering
Contractors, Inc.
$367,720.00
Ventura, CA
SIDEWALK REPAIR PROGRAM (M0040)
Whites Canyon — Soledad & Ashboro Canyon Country
16`h Street — Orchard Village & Newhall Ave. Newhall
Arroyo Park Drive Valencia
Alta Madera Drive Valencia
Cortina Drive Valencia
Leticia Drive Valencia
CURB AND GUTTER PROGRAM (M0041)
Arcay Avenue
Canyon Country
Soledad Canyon Road
Canyon Country
Wellhaven Street
Canyon Country
Ermine Street
Canyon Country
Goldstream Way
Canyon Country
Mountain Pass Road
Canyon Country
Friendly Valley Parkway
Canyon Country
Abdale Street @ Beachgrove Court
Canyon Country
Torrey Pines Drive
Canyon Country
Mandan Street
Canyon Country
Vilna Avenue
Canyon Country
Lyons Avenue
Newhall
Agramonte Drive
Newhall
Shadeland Drive
Newhall
Calvello Drive
Newhall
Chaparro Drive
Newhall
Hyssop Lane
Newhall
Alaminos Drive
Newhall
Stardale Drive
Newhall
Valencia Blvd & Cinema Drive
Valencia
Orchard Village — Wiley Cyn & Ave. Ronada
Valencia
ACCESS RAMP CONSTRUCTION (T0020)
Las Mananitas Dr & Garzota Dr
Las Mananitas Dr & Cerca Dr
Festividad Dr & Lugar De Oro Dr
Festividad Dr & Cuatro Milpas St
Festividad Dr & Las Mananitas Dr
Cerca Dr & Palacete Dr
Palacete Dr & Posada Dr
Newhall
4 Ramps
Newhall
2 Ramps
Newhall
4 Ramps
Newhall
2 Ramps
Newhall
2 Ramps
Newhall
2 Ramps
Newhall
2 Ramps