HomeMy WebLinkAbout2003-09-23 - AGENDA REPORTS - TMC BUDGET (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: Of
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
September 23, 2003
Jeffrey Lambert
TRANSIT MIXED CONCRETE (TMC) BUDGET
Planning and Building Services
RECOMMENDED ACTION
City Council transfer $50,000 in TMC Reserves (Account #2250-7402) and an additional
$96,675 in Council Contingency (Account #2250-7401) into the TMC operating account
(Account #3110-8110 Project 06.00) for a total appropriation of $146,675.
Of the requested $146,675, $22,500 will be contingent upon City Council approval to continue
the Jamison and Sullivan contract contained within a seperate agenda item for the September 23,
2003 City Council meeting.
BACKGROUND
To date, the City Council has appropriated a total of $2,402,271 since 1999 for the opposition
effort. The most recent appropriation of $50,000 into the TMC operating account occurred
during the 2003-2004 budget process. In addition, the City Council also allocated $50,000 into
the TMC reserve account.
Currently, the balance of the TMC operating budget totals $136,375. Staff estimates that an
additional $146,675 will be needed to continue the opposition strategy through December 2003.
Thus, this forecast will require the transfer of TMC reserves ($50,000) into the operating account
and an additional appropriation of $96,675 from Council Contingency.
The following is a summary of anticipated expenditures by category and the activities expected
to take place through December 2003:
£idJ �luL4 J F
TMC FORECAST SUMMARY
(Through 12/2003)
Legal Strategy
$165,750
Legislative Advocacy
$27,500
Environmental Research
$25,000
Community Outreach
$64,800
TOTAL FORECAST
$283,050
TOTAL OPERATIONAL BUDGET BALANCE
TOTAL RESERVE BALANCE
$136,375
$50,000
ADDITIONAL FUNDS NEEDED
1 $96,675
Legal Strategy ($165,750)
It is estimated that the legal strategy will cost $165,750 to implement through the 2003 calendar
year. This estimate assumes continued monitoring of the Cemex vs. County of Los Angeles
lawsuit, further actions in the City vs. U.S. Department of Interior lawsuit, attorney client
privilege meetings, and meetings with various government agencies.
Legislative Advocacy ($27,500)
It is estimated that a total of $27,500 will be required to continue legislative advocacy efforts at
the County, State and Federal levels. The City currently maintains contracts with Afriat
Consulting Group and Jamison and Sullivan. Afriat Consulting Group estimates that their efforts
will cost the City $5,000 through December. In addition, the City's contract with Jamison and
Sullivan requires the City to pay a $7,500 per month retainer. The Jamison and Sullivan contract
will terminate September 2003. If the City Council wishes to extend this contract to complete
the calendar year an additional $22,500 will be required ($7,500 x 3 months). Continuation of
Jamison and Sullivan's contract will be contingent upon City Council approval of a seperate
agenda item for the September 23, 2003 City Council Meeting.
Environmental Research ($25,000)
According to Willdan, an estimated $25,000 will be needed to continue any necessary
environmental research to support the City's legal strategy.
Community Outreach ($64,800)
Staff estimates that an additional $64,800 will be needed to successfully implement the outreach
strategy. Expenditures for the outreach strategy will include the following:
1. TV Ads — $15,800 ($1,500 x 2 ads per month x 5 months + $800 re -voice fee)
2. Print Ads — $9,000 ($1,000 Country Journal; $5,000 The Signal; $3,000 Antelope Valley)
3. Special Post Card Mailer — $10,000 ($1,500 design; $4,500 printing; $4,000 postage)
TMC Demonstration / Rally — $30,000
ALTERNATIVE ACTIONS
1. Do not approve appropriation of additional funds
2. Other action as determined by the City Council.
FISCAL IMPACT
The request will reduce the City Council's Contingency Fund by 10 percent or $96,675 from the
existing $1,000,000. In the event that this action is approved by the City Council, the Council
Contingency Fund will have a remaining available balance of $903,325. This appropriation will
also leave a zero balance in the TMC Reserve account. Since this request only completes the
calendar year, staff anticipates that additional funds may be requested as part of the mid -year
budget process to continue the present level of opposition for the rest of the 2003-2004 fiscal
year.