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HomeMy WebLinkAbout2003-01-28 - AGENDA REPORTS - TMC FEDERAL ADVOCACY (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR DATE: January 28, 2003 City Manager Approval: Item to be presented by: Michael PMichael P. Murphy SUBJECT: FEDERAL ADVOCACY: TRANSIT MIXED CONCRETE DEPARTMENT: City Manager RECOMMENDED ACTION Authorize the City Manager or his designee to execute a continuation of the professional services agreement with Jamison and Sullivan, Inc., for federal advocacy services pertaining to the Transit Mixed Concrete opposition effort, for the period January 1, 2003 through March 31, 2003, in an amount not to exceed $24,500. BACKGROUND Since February 1, 2001, the City has retained the professional services of Jamison and Sullivan for federal advocacy efforts relating to the proposed Transit Mixed Concrete (TMC) mining project. The original contract was awarded for a five-month period, and subsequent contract awards have been for a period of six months each. The most recent contract period covered July 1, 2002 through December 31, 2002. The monthly retainer fee was seven thousand, five hundred dollars ($7,500.00) plus one thousand dollars ($1,000.00) over the term of the agreement for reasonable out-of-pocket expenses. The total contract amount over the six-month period was $46,000. The total amount expended to Jamison and Sullivan through December 2002 is $179,085.75. Approval for the additional contract period will bring the contracted total of advocacy services provided by Jamison and Sullivan to $225,085.75. Attached is a report from Jamison and Sullivan highlighting their activities on the City's behalf during 2002. Mr. Cy Jamison will be at the January 28, 2003 City Council meeting to address any issues or questions which the Council may have regarding advocacy efforts relating to Transit Mixed Concrete. The City Council has authorized the exploration of a potential legislative solution. Jamison and Sullivan have held preliminary meetings with representatives of Transit Mixed Concrete to discuss whether a legislative solution might be possible. As the discussions are ongoing and no final decision has been made, it is appropriate to extend the contract with Jamison and �,� Agenda Item: FEDERAL ADVOCACY: TRANSIT MIXED CONCRETE January 28, 2003 —Page 2 Sullivan for an additional three-month period. This three-month period would be retroactive to January 1, 2003 and continue through March 31, 2003. Provisions of the earlier contracts will be continued into the new contract, including the same monthly retainer rate ($7,500.00 per month) and the ten- (10) day termination clause, executable by the City with or without cause. The only change in the contract is to decrease the term from six months to three months and to increase the reimbursement amount for reasonable out-of-pocket expenses to $2,000. A portion of this allocation will enable Mr. Jamison to recover expenses associated with his attendance at the January 28, 2003 City Council meeting. ALTERNATIVE ACTIONS 1. Award contract for a period of time other than a three-month duration. 2. Not award a contract to Jamison and Sullivan, and issue a Request for Proposals for federal advocacy services relating to the Transit Mixed Concrete mining proposal. 3. Other direction as determined by the City Council. FISCAL IMPACT Overall funding for the City's Transit Mixed Concrete activities has been budgeted in account 3110-8110 for FY 2002-2003. No additional fiscal impact is anticipated for execution of this contract. ATTACHMENTS 2002 Activity Report. JJL:MPM:srl MW/c m.defj. 28 WOWd.r.l edv.r t J&Sala January 8, 2003 TO: Mike Murphy, Government Affairs From: Jamison and Sullivan, Inc. Subject: End of year report In short the year 2002 was full of fits and starts. After the Council made the decision to go forward with a legislative proposal the most difficult task undertaken has been to open a dialog with TMC. Contact was finally . made with their Washington DC representatives who work for the parent company Cemex but are familiar with the gravel mining issue and its status. At this point in time the communication is all one way with us initiating all the calls and conversations. The positive aspect of that is they know the City wants to have a legislative solution that will make TMC financially whole. We provided them with the basic outline of what we think a legislative solution would look like: The only reply back after many attempts is they are reviewing the proposal. Our feeling is they are waiting to see how they will fare with the arbitrator and the County of Los Angles before giving the proposal any serious consideration. Other activities undertaken include: keeping Congressman McKeon and his staff fully informed and up to date on our activities. We also worked with his office to encourage a call to the BLM Director, which was made, to voice his concerns and request their help in seeking a reasonable solution. Follow up was also done by Jamison and Sullivan with the Director and her staff and those efforts led to the first meetings with Washington DC representatives of TMC. Contacts were also made with both House and Senate Committee Staff that would have jurisdiction of any legislative solution alerting them to the TMC issues with the City and saying we may come to them with hopefully a solution agreed to by both parties. Mayor Ferry was also accompanied to several Capitol Hill office visits while he was in DC. Efforts were also made to keep Mike Murphy and Jeff Lambert abreast of any developments.