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HomeMy WebLinkAbout2003-11-25 - AGENDA REPORTS - TMF CONST CONTR BASEMENTS (2)Agenda Item: -57 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Christopher Price DATE: November 25, 2003 SUBJECT: TRANSIT MAINTENANCE FACILITY, PROJECT NO. F0003 — AWARD CONSTRUCTION CONTRACT, AND GRANT ALL UTILITY EASEMENTS FOR THE TRANSIT MAINTENANCE FACILITY SITE DEPARTMENT: Transportation and Engineering Services RECOMMENDED ACTION Award the construction contract for the Transit Maintenance Facility, Project No. F0003, to Fedcon General Contractors, Inc. in the amount of $15,669,000, and authorize a 10 percent contingency in the amount of $1,566,900; Grant all utility easements for the Transit Maintenance Facility site; authorize the appropriations of $475,274 to Account No. F0003801-8001 and the amount of $75,002 to Account No. F0003205-8001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The proposed Transit Maintenance Facility (TMF) project includes property acquisition, design, and construction of a permanent facility to accommodate the operation, maintenance, and administrative functions of the City's transit system. Based on growth projections of the City's transit system over the next 20 years, this facility will address both the current facility inefficiencies and future service expansion. The City's existing transit facility, built in 1969, is located in the Valencia Industrial Park and was not designed for bus maintenance. The facility currently services a fleet of 75 vehicles, but is adequate for only 25 to 30 vehicles. The facility has no on-site fueling capacity, automated bus wash, or adequate parking for the City's transit fleet. The fleet is currently parked at three off-site locations, with the farthest site six miles away. The existing facility has been identified in three separate external audits as severely deficient in all respects. These inefficiencies increase operating costs by an estimated $1 million annually. P E0 Due to funding limitations, the construction of the facility will be phased. Phase I of the proposed TMF project consists of the design and construction of a portion of the facility to meet the existing needs and short-term expansion of the Santa Clarita Transit system for the next five to ten years. Phase I would address all deficiencies and would provide for the use of alternative fuels to meet new regulations expected in the next 12 months. At ultimate build -out, the TMF will accommodate 150 buses, providing approximately 53,800 square feet for fleet maintenance, and 18,200 square feet for operations and administrative functions. Upon acquisition of the Rye Canyon Business Park site in October 2001, staff initiated the design phase of the project. The City then entered into a contract with the consulting team of Hellmuth, Obata + Kassabaum, Inc. on May 14, 2002 for the architectural and engineering design of the facility. Their scope of work included the schematic design development for the ultimate facility, and preparation of final plans, specifications, and estimates for the construction of the initial phase of the project. On July 8, 2003, the City Council approved the completed plans and specifications, and authorized the advertisement for construction bids. On September 24, 2003, the City Clerk's office received bids for the project. Upon review of the bid documents of the apparent low bidder, staff and the City Attorney concluded that major and minor irregularities existed in the bid package. On October 14, 2003, City Council rejected all bids and authorized City staff to re -advertise and rebid the project. On November 12, 2003, the new bids were received by the City Clerk's office (see Exhibit `B," Bid Results). The lowest responsive bid was submitted by Fedcon General Contractors, Inc. in the amount of $15,669,000. Staff recommends that the project be awarded to Fedcon General Contractors, Inc., the lowest responsive bidder. Fedcon General Contractors, Inc. possesses a State Contractor's License and is in good standing with the State Contractor's License Board. The bid of $15,669,000 was reviewed for accuracy and conformance to the contract documents and was found to be complete. Other references have indicated that this contractor has preformed work that met their goals. The granting of all utility easements will allow utility companies to provide all needed services to the Transit Maintenance Facility site during the construction of the project. ALTERNATIVE ACTIONS 1. Reject all bids and rebid. 2. Other action as determined by the City Council. FISCAL IMPACT The proposed TMF is a federally -funded transit project, with 80 percent of the total project cost funded by Federal Transit Administration (FTA) grants and 20 percent to be funded by local match contributions. Project funds in the amount of $20,263,514.00 have been approved by City Council for the Fiscal Year 2003-2004 budget in the following accounts: F0003203, F0003205, F0003206, and F0003801. Approximately 45 percent ($9,208,390.11) of this current budget represents unspent funds from Fiscal Year 2002-2003 that was re -appropriated during the Fiscal Year 2003-2004 budget cycle. Of the Fiscal Year 2002-2003 budget, $550,276.00 remained unspent or unencumbered at the close of the fiscal year, and the funds were returned to fund balance. These unspent funds of $475,274.00 in FTA (F0003801-8001) and $75,002.00 in Prop C (F0003205-8001) are now necessary to re -appropriate to the project in order to make the budget whole and to proceed with construction. ATTACHMENTS Exhibit "A" - Location Map Exhibit "B" - Bid Results Grant of Water Pipeline Easement EXHIBIT "B" BID RESULTS Santa Clarita Transit Maintenance Facility Project No. F00.03 November 12, 2003 Company Amount Location Fedcon General Contractors Viola Construction SC Anderson, Inc. Eng-civi\tmf\construction\2ed bid results.doc $15,669,000 Santa Clarita, CA $15,858,000 Oxnard, CA $17,259,000 Bakersfield, CA