HomeMy WebLinkAbout2003-12-09 - AGENDA REPORTS - TMF CONST MGMT MATERIAL TEST (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: W
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
December 9, 2003
Christopher Price
TRANSIT MAINTENANCE FACILITY, PROJECT NO. F0003 —
AWARD CONSTRUCTION MANAGEMENT SERVICES AND
MATERIAL TESTING SERVICES CONTRACTS
Transportation and Engineering Services
RECOMMENDED ACTION
City Council award a construction management services contract to C3 Consultants in the
amount of $273,000.00, and authorize a 10 percent contingency in the amount of $27,300.00;
award a materials testing and inspection services contract to BTC Laboratories in the amount of
$125,000.00, and authorize a 10 percent contingency in the amount of $12,500.00 for the Transit
Maintenance Facility, Project No. F0003; and authorize the City Manager or designee to execute
all documents, subject to City Attorney approval.
BACKGROUND
The proposed Transit Maintenance Facility (TMF) project includes property acquisition, design,
and construction of a permanent facility to accommodate the operation, maintenance, and
administrative functions of the City's transit system. Based on growth projections of the City's
transit system over the next 20 years, this facility will address both the current facility
inefficiencies and future service expansion.
Due to funding limitations, the construction of the facility will be phased. Phase I of the
proposed TMF project consists of the design and construction of a portion of the facility to meet
the existing needs and short-term expansion of the Santa Clarita Transit system for the next five
to ten years. Phase I would address all deficiencies and would provide for the use of alternative
fuels to meet new regulations expected in the next 12 months. At ultimate build -out, the TMF
will accommodate 150 buses, providing approximately 53,800 square feet for fleet maintenance,
and 18,200 square feet for operations and administrative functions.
Upon acquisition of the Rye Canyon Business Park site in October 2001, staff initiated the design
phase of the project. The City then entered into a contract with the consulting team of Hellmuth,
APF)PHOWED
Obata + Kassabaum, Inc. on May 14, 2002 for the architectural and engineering design of the
facility. Their scope of work included the schematic design development for the ultimate facility,
and preparation of final plans, specifications, and estimates for the construction of the initial
phase of the project.
On May 22, 2003, the City issued a Request for Proposals (RFP) for Construction Management
and Materials Testing and Inspection Services for the Transit Maintenance Facility. The
proposals were submitted to the City on June 12, 2003. The evaluation panel was formed,
consisting of three staff members, and the project Architect with the design consultant, Hellmuth,
Obata + Kassabaum, Inc. to review and rank the proposals. The panel received and evaluated
seven (7) proposals, interviewing the following top four (4) ranked teams:
Company
BTC Laboratories, Inc.
MARRS Services, Inc.
Anil Verma Associates, Inc.
C3 Consultants
Location
Ventura
Santa Fe Springs
Los Angeles
Laguna Hills
Consistent with Federal Transit Administration (FTA) guidelines, the City is required to rank
design consultants based solely upon their technical qualifications and understanding of the
project needs prior to any discussions concerning proposed costs. Based on technical
qualifications and methodology proposed for the project, the evaluation panel recommends the
construction management team of C3 Consultants and the materials testing and inspection team
of BTC Laboratories, Inc.
On July 8, 2003, the City Council received a brief presentation and accepted the plans,
specifications, and estimates, and authorized the advertisement for construction bids. On
November 25, 2003, the City Council awarded the construction contract for the TMF to Fedcon
General Contractors, Inc. Construction is scheduled to begin January 2005.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The proposed TMF is a federally -funded transit project, with 80 percent of the total project cost
funded by Federal Transit Administration (FTA) grants and 20 percent to be funded by local
match contributions.
Construction management and inspection costs are part of the project's construction phase
budget. No additional funding is required.
ATTACHMENTS
None