HomeMy WebLinkAbout2003-01-14 - AGENDA REPORTS - YOUTH SPORTS UNIFORMS (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: January 14, 2003
City Manager Approval:
Item to be presented by:
SUBJECT: YOUTH SPORTS UNIFORM BID AWARD
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
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Council award a contract to The Idea Factory for the purchase of youth sports uniforms for
an amount not to exceed $66,315.03 from account number 7242-7313.
BACKGROUND
Each year, the City offers youth summer and winter basketball, soltball/t-ball, ana nag
football leagues. These sport activities are an important recreational and social resource
for local youth. As part of the program fee, the City provides team uniforms for each
participant. In August of last year, a Notice Inviting Bids, PS -02-03-02, was issued and
three responses received. City Council rejected all bids at the October 8, 2002 City Council
meeting and directed staff to rebid.
Bid PS -02-03-22 was prepared and the Invitation to Bid was published three times, from
November 24 to December 1, 2002. Notifications were sent to the Chamber of Commerce,
VIA, and 18 suppliers on file. The Invitation to Bid was distributed to four who requested
an opportunity to bid and ten additional suppliers downloaded the bid package from the
City's website. Five suppliers submitted responses opened by the City Clerk on December
18, 2002, and the results of the bids are shown below:
Vendor
Anaconda Sports
Safety Touch & Javithon
The Idea Factory
All American Marketing
All Star Embroidery
Location
Woodinville, WA
Lake Katrine, NY
Santa Clarita
Santa Clarita
Santa Clarita
:.
$5,280.00 (partial)
$11,872.00 (partial)
$66,315.03
$71,804.34
$82,603.95
The bids from Anaconda Sports and Safety Touch & Javithon did not propose pricing and
supply for all of the requested sports uniforms. Staff finds the responses from Anaconda
Sports and Safety Touch & Javithon to be non-responsive and the response from The Idea
Factory to be the lowest responsive and responsible bid. /
r Agenda Item
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YOUTH SPORTS UNIFORM
BID AWARD
January 14, 2003 — Page 2
ALTERNATIVE ACTION
1. Reject all bids and rebid.
2. Other action as determined by the City Council.
FISCAL IMPACT
This contract will span two fiscal years. Funds in the amount of $42,814.29 were budgeted
and are available in account no. 7242-7313 for FY 2002/2003. The remaining funds will be
requested through the FY 03/04 budget process.
ATTACHMENTS
None.
BB:jwb:hds
council\14jm032.doc