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HomeMy WebLinkAbout2003-03-11 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, March 11, 2003 6:00 PM City Council Chambers 23920 Valencia Blvd. let Floor Santa Clarita, CA 91355 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4291. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Smyth CALL TO ORDER ROLL CALL FLAG SALUTE COUNCILMEMBER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Certificate of Excellence from League of CA Cities to Jenny Roney Darryl Johnson PRESENTATIONS TO THE CITY Budget and Financial Awards of Excellence PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES February 25, 2003- special and regular City Council meetings February 26, 2003 - special meeting CONSENT CALENDAR. I. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. JAN HEIDT METROLINK STATION IN NEWHALL SECOND PLATFORM AND PASSENGER AMENITIES, PROJECT NO. F2005 - AWARD OF CONSTRUCTION CONTRACT AND APPROVAL OF PROJECT PLANS AND SPECIFICATIONS This project is for the construction of the second passenger platform at the Jan Heidt Metrolink Station. The scope of work includes building code upgrades of three canopies to match those existing on the first platform, and three bus shelters, which are to be consistent with the station's architectural theme, as well as the Citywide bus shelter guidelines. RECOMMENDED ACTION: Award the construction contract to Vido Samarzich, Inc. in the amount of $351,765.00, and authorize a contingency in the amount of $35,000.00; appropriate $84,446.00 from Proposition "A" Fund Balance to project Account No. F2005205-8001 and appropriate $10,000.00 from the existing outstanding General Fund loan from the Redevelopment Agency to address budget shortfall to project Account No. F2005901-8001; approve the project plans and specifications; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3 3. OAK SPRING CANYON PARK - PROJECT NUMBER: P3001 -On March 26, 2002, City Council awarded Oak Spring Canyon Park Project, Project Number: P3001, to Los Angeles Engineering, Inc. The project was completed to the satisfaction of the Director of Parks, Recreation, and Community Services on March 8, 2003. RECOMMENDED ACTION: Accept the work performed by Los Angeles Engineering, Inc. on the Oak Spring Canyon Park Project, Project Number P3001; direct the City Clerk to file the Notice of Completion with the Los Angeles County Recorders Office; direct staff to release the 5% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 4. REVIEW AND APPROVAL OF REQUEST FOR PROPOSALS FOR COMMERCIAL AND RESIDENTIAL SOLID WASTE FRANCHISE AGREEMENTS -Pursuant to City Council's direction at the February 25, 2003 City Council meeting, staff is returning with the redlined version of the Draft Commercial and residential Solid Waste Franchise RFP and Agreements. These changes are based on feedback from the Council at the February 25, 2003 Council meeting, and the October 1 and 24, 2002 Study Sessions, along with comments received during the public review and comment period. RECOMMENDED ACTION: Review and approve all recommended changes to the RFP and Franchise Agreements, and authorize staff to finalize the documents for release to potential bidders. Appropriate $50,000 from the Council Contingency Fund, Account No. 2250-7401, to the Environmental Services Professional Services Account, Account No. 3811-8110 for additional funds needed for technical and legal consulting assistance with the preparation of the Commercial and Residential Solid Waste Franchise Request for Proposals and franchise agreements. 5. ANNEXATION OF TERRITORY INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2003-L49 -Annexing territory for Assessor Parcel No. 2857-001-032, Tract Map No. 53588, located at 23706 Wiley Canyon Road, into Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-L49. RECOMMENDED ACTION: Adopt a resolution to initiate annexation proceedings for Annexation No. 2003-L49 into Streetlight Maintenance District No. 1; approve the Engineer's Report; declare the City's intention to annex territory; and set the public hearing for March 11, 2003. 4 6. PASEO SIDEWALK REMOVAL AND REPLACEMENT IN VARIOUS LOCATIONS - PROJECT NO. LMD 131 - This project consists of the removal and reconstruction of concrete paseos (sidewalks) within the Valencia Hills Landscape Maintenance District - LMD T3. The subject area is bounded by Sarda Road, Rotunda Road, Tournament Road, and Oak Vale Drive. RECOMMENDED ACTION: Award the contract for Paseo Sidewalk Removal and Replacement in Various Locations in the City of Santa Clarita, Project No. LMD 131, to R.C. Becker and Son, the lowest responsible bidder, for an amount not to exceed $143,770.86, plus a 20% contingency expenditure. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval 7. APPROPRIATE FUNDS RECEIVED FROM LOS ANGELES COUNTY TO THE ONE VALLEY ONE VISION JOINT VALLEYWIDE GENERAL PLAN PROJECT FUND - The City, in partnership with Los Angeles County, is well underway in a multi-year effort to create a Joint Valleywide General Plan for the Santa Clarita Valley. This project was developed with multiple phases with the cost shared between the City and the County. Phase III is currently underway and is focusing on the preparation of a Valleywide baseline report for all existing data and analysis of growth trends, forecasts and population changes. RECOMMENDED ACTION: Increase estimated revenues in Account Number 001-6714 (Miscellaneous Revenues) by $62,500 to reflect the additional funding received from Los Angeles County for the Joint Valleywide General Plan; and appropriate $62,500 from Account Number 001-6714 (Miscellaneous Revenues) to Account Number 3120-8810 (Planning & Building Services Professional Services) to support Phase II efforts associated with the ongoing Joint Valleywide General Plan. 5 8. SECOND READING OF ORDINANCE CONTROLLING DISCHARGES OF POLLUTANTS TO THE MUNICIPAL SEPARATE STORM SEWER SYSTEM AND ORDINANCE REQUIRING THE IMPLEMENTATION OF THE STANDARD URBAN STORM WATER MITIGATION PLAN (SUSMP) FOR INDUSTRIAL AND COMMERCIAL DEVELOPMENT PROJECTS - The City as a co -permittee of the 2001 NPDES Permit is required by the permit to adopt and amend its own municipal and development codes in order to be consistent with the NPDES permit. The City is also requiring Standard Urban Stormwater Mitigation Plans (SUSMP) on properties greater than one acre to be amended. RECOMMENDED ACTION: Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, PROTECTING PUBLIC HEALTH AND SAFETY AND CITY PROPERTY BY CONTROLLING DISCHARGES OF POLLUTANTS AND PROHIBITING ILLICIT DISCHARGES AND ILLICIT CONNECTIONS TO THE MUNICIPAL SEPARATE STORM SEWER SYSTEM AND WATERS OF THE UNITED STATES BY AMENDING CHAPTER 10.04 OF TITLE 10 OF THE SANTA CLARITA MUNICIPAL CODE BY REPLACING IT IN ITS ENTIRETY WITH NEW CHAPTER 10.04 STORMWATER AND URBAN RUNOFF POLLUTION CONTROL;" and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, IMPLEMENTING THE STANDARD URBAN STORMWATER MITIGATION PLAN OF THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD FOR THE LOS ANGELES REGION BY AMENDING CHAPTER 17.90 OF TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE BY REPLACING IT IN ITS ENTIRETY WITH NEW CHAPTER 17.90, STANDARD URBAN STORMWATER MITIGATION PLAN IMPLEMENTATION." 9. HUD COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) ANNUAL PLAN & GRANT AWARD - 2003-2004 CDBG Allocation in the amount of $1,382,792 to Grants, Administration, and Capital Projects. RECOMMENDED ACTION: Approve the 2003-2004 CDBG Annual Plan and staffs recommended CDBG grant awards and authorize City Manager or designee to execute all documents subject to City Attorney approval. Direct staff to include specified organizations in its CDBG Annual Plan for the Department of Housing and Urban Development's (HUD) approval. Direct staff to include in FY 2003-04 recommended budget. 10 -CONTINUED SUPPORT FOR THE CALIFORNIA SPACE AUTHORITY - The City of Santa Clarita was approached by the California Space Authority (CSA) for an endorsement of their organizational mission of promoting the aerospace industry in the State of California. RECOMMENDED ACTION: Adopt a resolution supporting local government space policy and direct staff to forward a letter of support to the California Space Authority (CSA). 6 11 -CHECK REGISTER NO. 08 AND 09 -Approval of the check registers. RECOMMENDED ACTION: Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 08 and 09. PUBLIC HEARINGS 12.APPROVAL OF THE ANNEXATION OF TERRITORY AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2003.L49 -Public hearing on the approval of the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-L49, Assessor Parcel No. 2857-001-032, Tract Map No. 53588, located at 23706 Wiley Canyon Road. RECOMMENDED ACTION: Conduct a public hearing and adopt a resolution to approve the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-L49, 23706 Wiley Canyon Road. NEW BUSINESS 13.POLICY FOR THE ANNEXATION OF TERRITORY TO THE CITY OF SANTA CLARITA - At the July 2, 2002 City Council Study Session regarding annexation policies, the Council directed staff to develop a citywide annexation policy for the Council's consideration which provides evaluation criteria related to all contributions and impacts to City services. The proposed annexation policy lists guidelines for the City Council's evaluation of annexation proposals for both inhabited and uninhabited properties. RECOMMENDED ACTION: Adopt policy for the annexation of territory to the City of Santa Clarita. ADJOURNMENT FUTURE MEETINGS A special meeting of the City Council will be held Wednesday, March 19, 2003 at 3:30 p.m., Sierra Vista Jr. High School, Room 1003, 19425 Stillmore, Canyon Country, CA to conduct a town hall meeting. The next regular meeting of the City Council will be held Tuesday, March 25, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 7 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on March 6, 2003, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California